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Record Resources

On this page you will find records-management related resources. Examples include tipsheets, worksheets and factsheets. (A separate page is being designed for "Frequently Asked Questions".) The resources have been specifically developed to better facilitate access to information or protection of privacy.

If you have questions or are in need of advice relative to access, privacy or records management, don't hesitate to contact the University Secretary. [1]

Records Management Template Policy & Schedule [2] 

Records Management Template Guidelines [3] 

Records Management Sample Disposal Record (Excel Format) [4] 

 

Access and Privacy Context at the University of Guelph

Glossary of Terms - The Univesity of Guelph Privacy Umbrella [5]

Confidential Records Tipsheet [6]

Disposing Personal Information?

Sample Disposal Record [7]
FIPPA Exemptions Chart [8]
Privacy Breach Reporting Template [9] 

Retaining Personal Information?

Sample Records Inventory Worksheet [10]

Taking Notes With Personal Information?

Case 1: Program Counsellors Notes Tipsheet - Records Containing Personal Information [11]
Case 2: Meeting Minutes - Records Containing Personal Informations [12]
Program Counsellor's Student File Checklist  [13]

Wondering About Sharing Information?

Privacy Impact Checklist [14] 
Workshop Slides: Access and Privacy at UG [15] 
Information and Privacy Commission Resources [16]
  • Privacy of Personnel Files (IPC) [17] 
  • Secure Destruction of Personal Information (IPC) [18] 
  • Steps to Protect Customer Personal Information (IPC) [19]

 

Accessibility

We are working to ensure the content on this website is accessible, if you require information on this website in a different format than what is provided, please contact univsec@uoguelph.ca.

University Secretariat

4th Floor University Centre
50 Stone Road East
Guelph, ON N1G 2W1
519-824-4120 Ext. 56571
univsec@uoguelph.ca

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Source URL:https://www.uoguelph.ca/secretariat/office-services/privacy-and-access-information/access-privacy-resources/record-resources

Links
[1] https://www.uoguelph.ca/secretariat/contact [2] https://www.uoguelph.ca/secretariat/resources/Retention%20and%20Disposition%20Policy%20template.doc [3] https://www.uoguelph.ca/secretariat/resources/Guidelines%20for%20Records%20Management%20template.doc [4] https://www.uoguelph.ca/secretariat/resources/Sample%20Disposal%20Record%20-%20Excel.xls [5] https://www.uoguelph.ca/secretariat/system/files/University_of_Guelph_Privacy%20Umbrella.pdf [6] https://www.uoguelph.ca/secretariat/office-services/privacy-and-access-information/access-privacy-resources/confidential-records [7] https://www.uoguelph.ca/secretariat/system/files/Sample%20Disposal%20Record_SecretariatUofG.docx [8] https://www.uoguelph.ca/secretariat/office-services/privacy-and-access-information/access-privacy-resources/fippa-exemption-chart [9] https://www.uoguelph.ca/secretariat/system/files/Privacy%20Breach%20Reporting%20Template.doc [10] https://www.uoguelph.ca/secretariat/system/files/Sample%20Records%20Inventory%20Worksheet.doc [11] https://www.uoguelph.ca/secretariat/office-services/privacy-and-access-information/access-privacy-resources/records-containing-0 [12] https://www.uoguelph.ca/secretariat/office-services/privacy-and-access-information/access-privacy-resources/records-containing-personal [13] https://www.uoguelph.ca/secretariat/office-services/privacy-and-access-information/access-privacy-resources/program-counsellors-student [14] https://www.uoguelph.ca/secretariat/resources/Privacy%20Impact%20Checklist.pdf [15] https://www.uoguelph.ca/secretariat/system/files/Access%20and%20Privacy%20Workshop.ppt [16] http://www.ipc.on.ca/ [17] http://www.ipc.on.ca/images/Resources/num-21.pdf [18] http://www.ipc.on.ca/images/Resources/up-fact_10_e.pdf [19] http://www.ipc.on.ca/images/Resources/idtheft-webcopy.pdf