Published on Computing & Communications Services (https://www.uoguelph.ca/ccs)

Home > Secure Disposal of Hard Disk Drives

Secure Disposal of Hard Disk Drives

Service category: 
Computer, Printer and Server Support [1]
Service audience: 
Faculty [2]
Staff [3]
Related services: 
Managed Servers [4]

Get Support [5]

Description: 

Erasing hard drives can still leave sensitive data vulnerable. Computing and Communications Services offers this service to ensure secure hard drive disposal and data destruction. 

Service details: 
About

Hard drives are disposed of in batches. CCS accepts hard drives requiring destruction and stores them in a physically secure location. Hard drives are then physically destroyed by puncturing or crushing or shredding, and the materials recycled.  A certificate of destruction for all the drives is produced by the recycler and stored by CCS.  Access to these certificates by the client can be arranged.

This service provides two key advantages over independent hard drive disposal:

  1. Access to bulk pricing
  2. Better security, as destruction of hard drives takes place on site. There is no need to ship functioning drives to an off-site facility

Cost: 

Resources - Minimum of 10 HDD Charge
1 HDD $5
Support

If you need help or have questions about the service, please email us at IThelp@uoguelph.ca or check our CCS Help Services page for more ways to contact us:

  • CCS Help Services [6]

There may be scheduled maintenance or a service issue occurring. Please refer to CCS System Status Page for more information:

  • CCS System Status Page [7]
Availability

By appointment during regular business hours, minimum of 10 drives.

Request
  1. Record hard drive serial numbers for your own records (optional)
  2. When you are ready to drop off your drives, please call the CCS Data Centre Technician (Ext. 56909) to provide coding and set a drop-off date. 
  3. You will be required to sign a form verifying you’re aware all data on the drives will be lost.
  4. We will securely store your drives until the recycler comes to process them.

Important notes:

  • If you need access to the certificate of destruction, we can give you access to them all.  There will be no way for us to determine which ones belong to which clients.  If you need this granular level of information then you’ll need to maintain a list of your own hard drive serial numbers before dropping them off.
  • There will be no attempts to backup or read the data off these hard drives. Any data on the hard drives must be considered permanently gone.

Our Vision

To be technology and knowledge solution leaders, partnering with University communities, enabling excellence in teaching, learning and research.

Our Purpose

Changing lives, improving life by enabling our community.

Our Core Values

Service Culture, Integrity, Individual Leadership, Teamwork, Agility, Communication

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About CCS

Computing & Communications Services (CCS) is U of G’s central IT department, providing core IT services to the greater campus community.

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Source URL:https://www.uoguelph.ca/ccs/services/secure-disposal-hard-disk-drives

Links
[1] https://www.uoguelph.ca/ccs/category/service-category/computer-printer-and-server-support [2] https://www.uoguelph.ca/ccs/category/service-eligibility/faculty [3] https://www.uoguelph.ca/ccs/taxonomy/term/20 [4] https://www.uoguelph.ca/ccs/service/managed-servers [5] https://www.uoguelph.ca/ccs/forms/get-support-ccs-services?service=hard_disk_disposal [6] https://www.uoguelph.ca/ccs/help [7] https://uoguelph.statuspage.io/