Curriculum Change Guidelines

The Undergraduate and Diploma Curriculum website houses calendar templates for the curriculum change cycle. The website includes information on submission guidelines, style guides, templates, frequently asked questions and contact information for resource staff and Program Committees across the campus. See the links under “Sections” on the right side of the page.

New Programs and Curriculum Changes - 2022-2023 Academic Calendars

Changes, additions, or deletions to the existing University of Guelph undergraduate degree or diploma curriculum, or the University of Guelph - Humber curriculum, require the approval of the Board of Undergraduate Studies (BUGS) and Senate.

All proposed changes to the curriculum are forwarded annually to the Office of Quality Assurance by the relevant Program Committee no later than the beginning of April each year, and must have received prior approval from both the Program Committee and Dean of the College. Program committees are required to submit proposed changes to the undergraduate and diploma curriculum on the calendar templates, which are updated annually.

Upon approval by BUGS and/or Senate, the submissions will then appear in the next edition of the University of Guelph Undergraduate,  Associate Diploma or Guelph - Humber calendars.

The Office of Quality Assurance manages the Calendar Review Committee, a sub-committee of BUGS, which is responsible for reviewing proposals from Program Committees for new programs and courses, the discontinuation of programs and courses, and the modification of existing programs and courses. The Director, Academic Programs and Policy presents Calendar Review Committee reports to BUGS with recommendations for approval.

More information about the Board of Undergraduate Studies, Senate, Program Committees. The deadline to submit approved changes from Program Committees to the Calendar Review Committee is Friday, April 2, 2021. As such, deadlines for submission of changes to Degree Program Committees and Curriculum Committees will be considerably earlier! Be sure to consult the Chair or Secretary of your Program Committee for internal deadlines.

The Office of Registrarial Services normally posts the Undergraduate Calendar to the web on February 1st, the Associate Diploma Calendar on March 1st and the Guelph - Humber Calendar on April 1st each year. Any changes, additions, deletions approved for the 2022-2023 calendars are in effect as of Summer 2022, Fall 2022 or Winter 2023. Exceptions to this will be new courses approved for an early course offering in Summer 2021, Fall 2021 or Winter 2022 or course additions which take effect after the 2020-2021 cycle. Requests for early offerings should be made by the Chair/Director of the academic unit to the Curriculum Manager, Office of Quality Assurance and, unless there exceptional circumstances, are normally approved only once BUGS has approved the new course offering.

Learning Outcomes: New Programs and Courses

Proposals for new programs must outline and describe the intended learning outcomes of the course or program, how the intended outcomes will be assessed, and their alignment with the five Senate-approved Learning Outcomes. Use the alignment template found on the learning outcomes website.

New course additions must include a section on intended learning outcomes and how those outcomes will be assessed through the methods of evaluation for the course. More information on learning outcomes 

New Programs: Approval by the Ministry of Colleges and Universities (MCU) and the Ontario University’s Council on Quality Assurance (the “Quality Council”)

"New Programs" includes new degrees, majors, minors, areas of concentration, certificates and diplomas. Depending on the proposed program, in addition to Senate approval, external review and subsequent “approval to commence” may be required from the Quality Council and in many cases funding approval submission to MCU may be required. Read all of the information carefully and contact the Director, Academic Programs and Policy for support with new program proposal submissions.

In accordance with the University of Guelph Institutional Quality Assurance Process (IQAP), proposals for new undergraduate degrees and majors require an external review prior to final submission.

In addition, programs having undergone major modifications must be reported to the Quality Council annually through the Office of the AVPA. Details regarding what constitutes a major modification can be found in the IQAP. For clarification as to whether proposed revisions would be considered a major modification or constitutes a new program, contact the Curriculum Manager, Office of Quality Assurance.