Admin Services
Admin Services
Administrative Suite: SSC 4476 (4th floor, South-West corner of the building)
Fall/Winter Hours (Labour Day to Victoria Day): 8:30 a.m. - 12:00 p.m. and 1:00 p.m - 4:30 p.m.
Summer Hours (Victoria Day to Labour Day): 8:30 a.m. - 12:00 p.m. and 12:30 p.m. - 4:00 p.m.
Building Access
Electronic Access Contact: Katelyn Gilmore (kgilmore@uoguelph.ca) SSC4480
Initiating Access
- Employee/student U of G ID cards will be activated once all the necessary paperwork has been completed (appointment, payroll, etc.), health and safety training has been completed, and the required documents have been received. Please refer to Safety Training in MCB for more details.
- Access to the various labs, support rooms, meeting rooms, etc. is based on one's work assignment or role within the department or college
- MCB research projects students must be registered in MCB*4500 or MCB*4510 to obtain access (by semester); if faculty have a non-MCB project course project student, access can be obtained by email request only, (name, ID, course code and specific rooms). Access is granted once the required health and safety training has been completed and the required documents have been received. Please refer to Safety Training in MCB for more details.
- Volunteers are not granted access.
Exams
- Duplication of exams (midterm and final) is coordinated through Laleh Hatefi (lhatefi@uoguelph.ca). Submit your exam(s) in pdf format indicating # of exams, paper colour, single/double sided, and date required allowing for a 1-week turn-around.
- Materials required for exams (i.e. exam booklets, scantrons, sign-in sheets, pencils, etc.) can be obtained from Laleh.
- Rooms for marking exams are coordinated centrally. Room requirements/preferences will be solicited by Laleh at the beginning of each semester.
Faxes
Faxes are sent from the photocopiers in 4475 and 3486. Log onto the copier with your copy code. Indicate any long-distances faxes in the log book beside copier.
Mailboxes are located in 4475.
- Mail pick up/delivery is scheduled for Wednesday and Friday
- If you wish to be removed from a mailing list, place your unwanted mail into the mail slot marked "REMOVE ME FROM MAILING LIST" (located in the mail room, underneath the internal envelopes mail slots)
Meeting Rooms
Meeting rooms may be booked through the Administrative Services Assistant, Katelyn Gilmore (kgilmore@uoguelph.ca).
- Send an email indicating 2-3 preferred rooms, (or an indication of how many people the room must accommodate), type of meeting (lab meeting, practice talk), date, start and end times, and your lab supervisor.
- Meetings may only be scheduled during the current semester. Re-occurring meetings (i.e. lab meetings) must be booked at the beginning of each semester.
Office Assignments
Lab personnel space is assigned centrally by Katelyn Gilmore (kgilmore@uoguelph.ca) upon receipt of appointment information.
Paper Shredding
- Locked shredding bins are available in 3513 and 4475 for disposal of large quantities of confidential materials (i.e. exams).
- The bins are emptied every two weeks
- Notify Katelyn Gilmore (kgilmore@uoguelph.ca) when they become full
Photocopiers
Located in 4475, 3447, 3486 and 2488
Purchase Orders
Orders and Travel Expense Claims should be delivered to the Clerks mail/copy room SSC 3347.
CBS Clerical Unit Website
Website
Contact Katelyn Gilmore (kgilmore@uoguelph.ca) for MCB website updates or questions.