Understanding Your Username

Your Username is your identification for accessing the University’s computer services. It is used in conjunction with your Password [1].

For more information about how your Username is assigned and deleted, refer to one of these sections:

Obtaining Your Username

Your Username will either be assigned to you or must be requested for you, depending on your role.

Role	Method	Process
Faculty	Automatic	After being hired, your Username is mailed to your home address and emailed to your personal email.
Staff	On request	Your department administrator must complete the online Central Login Account Request Form [2].
Retired faculty and staff	On request	As part of your retirement discussion, Human Resources will ask if you want to keep your Username active. If you do not have a Username, contact Human Resources.
Graduate Student	Automatic	After you accept the offer of admission, your Username is mailed to your home address.
Undergraduate Student - Ontario high school applicant	Automatic	After you accept the offer of admission, your Username is mailed to your home address.
Undergraduate Student - Other applicant	Automatic	After your application is received, your Username is mailed to your home address.
Alumni	N/A	Graduated students are notified about the email service offered by alumni affairs. If you subscribe to that email service, your account is migrated; otherwise, your account is deleted one year after graduation.
Sponsored user	On request	See Sponsored User [3].
Organizational account	On request	See Organizational Account [4].

Your Username may or may not expire automatically, depending on your role.

Role	Process
Faculty	Deleted upon termination of employment.
Staff	Deleted upon termination of employment.
Retired faculty and staff	Deleted unless a request is made to HR to keep your email account.
Graduate or Undergraduate student	Deleted if you are not registered for 500 days (four consecutive semesters). You will be notified by email beforehand with sufficient time to respond.
Student attending on a Letter of Permission	Deleted at the end of the attending semester.
Graduate of the program	Deleted one year after graduation. You will be notified by email beforehand with sufficient time to respond.
Alumni	Deleted after one year of inactivity.
Sponsored user	See Sponsored User [3].
Organizational account	See Organizational Account [4].