Students

Summer 2020 Convocation

Postponement Info and FAQs

 Winter Graduates

Students graduating from the winter semester may attend a summer convocation ceremony. More information can be found on the Timing & Dates page.

 Smoke-Free Campus - New in 2019

Our campus is a tobacco- and smoke-free environment. Smoking, vaping and the use of smokeless tobacco is not permitted on campus. A map of campus boundaries is available at uoguelph.ca/smokefree.

Steps to Graduation

Undergraduate/Diploma Students

Eligible students will be sent an email advising them when graduation application is available. You can apply through WebAdvisor until the 40th class day.  Students applying to graduate after the 40th class day are required to download a hard copy of the graduation application and manually complete the form and submit it with payment to Student Client Services, Level 3, UC. Download the hardcopy here.

An acknowledgement email will be sent after the 40th class day and will indicate important time lines to be met by the student, and the date and time of ceremonies.

Masters and Doctoral Students

Masters and Doctoral students apply for graduation at Graduate Program Services, Level 3, University Centre. Applications are available online at: www.uoguelph.ca/graduatestudies/forms

Please be sure to check the Graduate Calendar for deadlines.

First Nations, Métis and Inuit Students

In addition to attending Convocation, we welcome you to attend and be recognized at the Celebration of Aboriginal Achievement held annually at the end of the Winter semester. The Celebration is a unique opportunity to celebrate your successes and thank your family, friends and communities that supported your educational journey. For more information, contact Chelsea Brant.

Pre-ceremony

Accessibility at Convocation

We actively address the needs of our graduands who require accommodations including but not limited to physical disabilities, sensory disabilities, gender inclusivity and mental health issues. When required we will work in consultation with Student Accessibility Services to accommodate your needs.

Please note, the stage in the Event Centre will be accessed by ramps, however an alternative wheelchair accessible route is available. Both the Guelph Gryphons Athletics Centre and the Gryphon Fieldhouse are wheelchair accessible via the Larry Pearson Entrance of the GGAC off of Reynolds Walk (via Lang Way).

The Guelph Gryphons Athletics Centre is equipped with the electronic wayfinding system called BlindSquare to help blind and visually impaired people find their way around the facility. Graduands and guests can can download the event version of the app for free from the Apple Store. For more information, please visit blindsquare.com/userguide.

Blindsquare logo

We appreciate being advised in advance of any accessibility requirements you or your guests may need. Please contact Morgan Marini for more information.

Ceremony Timing & Dates

If the exact date and time of your convocation is not yet posted on the convocation website, please check back closer to the date of your ceremony.  Specific details will be posted two months prior to the ceremony dates.

Students MUST book a ceremony on WebAdvisor in order to attend convocation. 

Tickets

Upon registering for a ceremony, each student will receive two (2) complimentary tickets and may purchase one (1) additional ticket for $25 (space permitting). Two-to-three weeks before the ceremony, students will receive an email to indicate whether any additional guest tickets (beyond the single purchased ticket) are available for purchase.

All electronic tickets will be sent to graduates by the Friday prior to their ceremony. Tickets may be printed or scanned directly from a smartphone.

PLEASE NOTE: Each ticket has a unique QR and alphanumeric code and may be scanned only once for entry to the ceremony.

If no additional tickets are available for your ceremony, you may register for a waiting list. The last day to register for the waiting list is October 10. If additional guest tickets become available, you will be advised by October 11.

Gown Rental

Gown rental is required for each graduating student.

The rental cost for the gown is $25.00 plus applicable taxes and can be paid online using VISA or MasterCard. For further details please login to your WebAdvisor account.

To rent a gown and hood prior to your convocation date please contact Jill Lewis in the Bookstore at 519-824-4120, Ext. 58642 for information on pricing and to book the date and time for the rental.

NameCoach

NameCoach logoIn an effort to enhance the graduation experience we have implemented a system that allows you to voice-record and phonetically spell your FULL name. Graduands receive, a week before the ceremony, a personal invitation from NameCoach to record their name. Please speak slowly and review your recording for clarity. Name readers review the recordings before the ceremony but graduands are encouraged to confirm pronunciation with the reader just prior to their name being announced on stage.

Graduating in Absentia

If you are unable to attend your convocation you will graduate in absentia.

To participate at a future convocation, undergraduate students must advise the Undergraduate Graduation & Convocation Coordinator. For Graduate students, please contact the Graduation and Convocation Clerk, Graduate Studies.

All unclaimed degree/diploma parchments will be mailed to the home address the University of Guelph has on file for the graduate. If your address has changed please contact the Undergraduate Graduation & Convocation Coordinator.

Day of Ceremony

During the ceremony you MAY NOT carry any articles in your arms including purses, flowers, coats etc. The University does not accept responsibility for articles lost, stolen or removed in error from the lining up area. We suggest asking your guests to attend to any items of value during the ceremony.

Day of Guidelines

All ceremonies take place in the Event Centre of the Guelph Gryphons Athletics Centre (GGAC). 

Gown rental and guest tickets will be electronic and will be sent by e-mail approximately one week prior to the ceremony. 

All graduands must report to the West Gym of the WF Mitchell Athletics Centre one hour before their scheduled ceremony time to pick up their gown, name card and hood. Graduands must present their gown ticket in order to acquire their gown.  The lining up process will begin 30 minutes before the start of each ceremony and graduands will then process from the West Gym to the GGAC Event Centre and be seated 10 minutes prior to the start of their ceremony.

Ushers and event staff will be present to ensure you find your way. For more details, please view the convocation maps and virtual tours of the both the Guelph Gryphons Athletics Centre and the Fieldhouse.

Convocation Tea - Your First Alumni Event

Immediately following each ceremony the college deans will host a tea in the Gryphon Fieldhouse for our newest alumni members, family, friends, faculty and staff. For a virtual tour of the Gryphon Fieldhouse, follow the Google Street View link.

Gown and Hood Return

Please return your gown and hood to the Gryphon Fieldhouse after you have taken all your photographs.

StageClip

StageClip logoAs a gift to welcome you to our Alumni Family, your special moment on stage will be captured by our official video partner, GryphVision. They will provide a StageClip for each graduate that captures the moment you cross the stage and are hooded. Your StageClip is designed for download to your mobile device and can be easily shared on your social networks. You will be emailed after your ceremony has taken place to notify you when your clip is available on the StageClip website. Don't forget to tag your StageClip using the official graduation hashtag! #GuelphGrad

FAQ