Application Procedures for Convocation and Graduation

For February 2021 (Winter 2021)

Students who wish to graduate at the February 2021 convocation must submit an application by October 23, 2020. Online applications submitted via WebAdvisor after October 23, 2020 will be assessed a $60.00 late application fee, which will be charged to your student account. Hard copy applications received after October 23, 2020 will be subject to a $60.00 late application fee charge at the time of submission.

THE LAST DAY HARD COPY APPLICATIONS WILL BE ACCEPTED IS FRIDAY, JANUARY 8, 2021 AT 4 P.M.

Hard Copy Application form

Graduation Application Late Payment form

You must submit an application for graduation regardless of your intent to attend or not attend a future ceremony. Students who wish to cancel their application must do so by noon on January 22, 2021, in writing to the Undergraduate Graduation and Convocation Coordinator.

Note for WebAdvisor Online Applications

Once you have submitted your application please access My Application for Graduation on WebAdvisor again and review your application information. Note that any subsequent changes you would like to have made must be requested via email to undergradconvocation@uoguelph.ca. The last day changes will be accepted is January 22, 2021.

Change to the Name to Be Printed on Your Diploma

Please note that the names appearing on the degree parchment will be printed in UPPER CASE. The names that appear on the WebAdvisor application are the names under which you are currently registered. If you wish to submit a different name you may do so on your application, but you will also need to complete the Change of Given Name(s) and/or Gender Identity Information Form and send an email to undergradconvocation@uoguelph.ca with an attachment of the completed form. You MUST then send a separate email from your University of Guelph email account to verify this request. If you do not verify your request, your name change will NOT be processed.

To change your surname, please contact Enrolment Services at es@uoguelph.ca for instructions.

Name changes and supporting documentation will be accepted until January 22, 2021.

Program from Which You Wish to Graduate

Only your degree program appears on your parchment. Your major(s) does not appear on your parchment. Once you have graduated, the degree and specialization information will appear on your official transcript.

Note for WebAdvisor Online Applications

The application displays the degree, specialization(s) and college in which you are currently registered. If the program displayed is not the one to which you wish to apply to graduate, you must contact the Undergraduate Graduation and Convocation Coordinator at undergradconvocation@uoguelph.ca immediately, indicating the program to which you wish to apply. Please include your student id number in your email.

Note for Hard Copy Applications

Please indicate the degree program, degree program type (i.e. honours or general) and specializations for which you are applying to graduate (e.g. Bachelor of Arts, Honours, Major Psychology, Minor History).

Options to Be Selected:

Degree Designation

In February 1996 Senate approved the adoption of the alternate designation of Baccalaureate for Bachelor. The term Baccalaureate is gender-neutral. This is an option for all students graduating except those receiving the DVM degree. For the alternate degree designation (e.g. Baccalaureate in Arts) click or check the appropriate box. The last day changes to this designation will be accepted is January 22, 2021.

Honours to General

Only applicants registered in Bachelor of Arts Honours (BAH), Bachelor of Science Honours (BSCH) or Bachelor of Computing Honours (BCH) may ask for consideration for a general degree should the honours degree be denied. If for any reason you do not meet the requirements for the honours degree during the preliminary approval process but would like to be considered for the general degree, click or check the appropriate box and your application will be reassessed for the general degree. If this request is not made, your application will be cancelled and you will have to apply for a subsequent convocation.

Home Address

This address will be used as a contact point following your departure from the campus. Your degree parchment (if you do not attend the ceremony) and alumni contacts will be sent to this address. All correspondence relating to your convocation will be sent to your @uoguelph.ca email account.

The Convocation Ceremony

Effective February 2020, Senate approved a motion to end the practice of holding Winter (February) Convocation ceremonies. This decision only affects the ceremony. Students who finish their studies in the Fall semester will receive their degree parchment in the Winter semester and will be welcome to attend the June Convocation ceremony and formally cross the stage at that time.

If you have any questions, please contact undergradconvocation@uoguelph.ca

Undergraduate Graduation and Convocation Coordinator
Enrolment Services, Level 3, University Centre.
University of Guelph
Guelph ON N1G 2W1 Canada
(519) 824-4120 ext 56048
Fax: 519-763-6809
undergradconvocation@uoguelph.ca