Application Procedures for Convocation and Graduation

For Winter 2020 (February 2020)

Students who wish to graduate in Winter 2020 must submit an application by October 18, 2019. Online applications submitted via WebAdvisor after October 18, 2019 will be assessed a $60.00 late application fee, which will be charged to your student account. Hard-copy applications received after October 18, 2019 will be subject to a $60.00 late application fee charge at the time of submission.


Hard-Copy Application form

Graduation Application Late Payment form

You must submit an application for graduation regardless of your intent to attend or not attend a ceremony. Students who wish to cancel their application must do so by noon on January 17, 2020, in writing to the Undergraduate Graduation and Convocation Coordinator.

Please read the important notice about Winter (February) convocation ceremonies.

Note for WebAdvisor Online Applications

Once you have submitted your application please access My Application for Graduation on WebAdvisor again and review your application information. Note that any subsequent changes you would like to have made must be requested via email to The last day changes will be accepted is January 17, 2020.

Change to the Name to Be Printed on Your Diploma

Please note that the names appearing on the degree parchment will be printed in UPPER CASE. The names that appear on the WebAdvisor application are the names under which you are currently registered. If you wish to submit a different name you may do so on your application but you will need to provide supporting documentation. You may change the surname with appropriate documentation such as marriage license or proof of a legal name change. If you wish to add a middle name(s), a copy of your birth certificate or passport must be presented to Enrolment Services, UC Level 3 immediately or faxed to (1)519-763-6809 to the attention of the Undergraduate Graduation and Convocation Coordinator. Name changes and supporting documentation will be accepted until January 17, 2020.

Program from Which You Wish to Graduate

Only your degree program appears on your parchment. Your major(s) does not appear on your parchment. Once you have graduated, the degree and specialization information will appear on your official transcript.

Note for WebAdvisor Online Applications

The application displays the degree, specialization(s) and college in which you are currently registered. If the program displayed is not the one to which you wish to apply to graduate, you must contact the Undergraduate Graduation and Convocation Coordinator at immediately, indicating the program to which you wish to apply. Please include your student id number in your email.

Note for Hard Copy Applications

Please indicate the degree program, degree program type (i.e. honours or general) and specializations for which you are applying to graduate (e.g. Bachelor of Arts, Honours, Major Psychology, Minor History).

Options to Be Selected:

Degree Designation

In February 1996 Senate approved the adoption of the alternate designation of Baccalaureate for Bachelor. The term Baccalaureate is gender-neutral. This is an option for all students graduating except those receiving the DVM degree. For the alternate degree designation (e.g. Baccalaureate in Arts) click or check the appropriate box. The last day changes to this designation will be accepted is January 17, 2020.

Honours to General

Only applicants registered in Bachelor of Arts Honours (BAH), Bachelor of Science Honours (BSCH) or Bachelor of Computing Honours (BCH) may ask for consideration for a general degree should the honours degree be denied. If for any reason you do not meet the requirements for the honours degree during the preliminary approval process but would like to be considered for the general degree, click or check the appropriate box and your application will be reassessed for the general degree. If this request is not made, your application will be cancelled and you will have to apply for a subsequent convocation.

Home Address

This address will be used as a contact point following your departure from the campus. Your degree parchment and alumni contacts will be sent to this address. All correspondence relating to your convocation will be sent to your email account.

The Convocation Ceremony

Effective February 2020, the University will no longer be holding Winter (February) convocation ceremonies. This decision only affects the ceremony. Students who finish their studies in the Fall semester will still receive their degree parchment in the Winter semester and will be welcome to attend the June convocation ceremony and formally cross the stage at that time. Please contact to indicate your interest in attending the June convocation ceremony.

Please feel free to contact me if you have any questions.

Undergraduate Graduation and Convocation Coordinator
Enrolment Services, Level 3, University Centre.
University of Guelph
Guelph ON N1G 2W1 Canada
(519) 824-4120 ext 56048
Fax: 519-763-6809