Important Departmental Dates for URA Competition: Summer 2019

Department Dates:

December 12, 2018
Information package and notification of URA allocations sent to Deans’ Offices.
January 4, 2019
Deadline for Dean’s Office to send their URA department/unit/school allocations to Student Financial Services.
January 10, 2019
Deadline for department/unit/school URA allocations and associated supervisor names and e-mail addresses to Student Financial Services.
January 22, 2019
Deadline for submitting Form 1 to Student Financial Services and submitting the URA job description to Experience Guelph. See Form 1 for instructions on posting to Experience Guelph.
January 25, 2019
URA positions are posted on Experience Guelph for students to apply. Departments/schools may advertise positions in their areas.
January 25 until February 22, 2019 at 11:59 p.m.
Students apply to URA positions through Experience Guelph. All applicants are requested to submit a cover letter and resume in addition to a copy of the unofficial transcript and their URA approval confirmation. All positions will close to applications on February 22.
January 25 until March 8, 2019
Interview period. Departments set their own interviews during this time period.
March 1, 2019
First day that URA offers can be made to students. To ensure a fair process, do not make an offer or promise a position to a student before March 1, 2019.
URA offers are be made directly through Experience Guelph by clicking “Offer” next to the candidate’s application. A candidate will have 72 hours (excluding weekends) to respond to an offer sent through the system. Only offers made through the system will be considered official. While a URA supervisor can discuss offers directly with a student provided on or after March 1, the supervisor must follow up with an offer through the system. Please also submit Form 3 to Student Awards (awards@uoguelph.ca) as soon as possible after the offer has been accepted.
All offers should be followed up with a formal letter outlining terms of employment and an Employee Data form should be completed and submitted to Human Resources.
March 18, 2019
Deadline to submit URA Confirmation of Employment Form 3 to Student Financial Services. Any unfilled URA positions will revert to the central pool for possible re-allocation. No extensions will be granted.
September, 2019
Departments are required to submit Form 4 – URA Reimbursement and Student Feedback to Student Financial Services.