Description: RFSQ 2023-F315 for Communications and Marketing Professional Services was issued and evaluated in 2023. Each year, a Request for Supplier Qualification (RFSQ) Refresh invites vendors not yet prequalified to submit non-binding proposals for potential inclusion in the University of Guelph’s Vendor of Record (VOR) established under RFSQ 2023-F315. The service categories, evaluation criteria, and scope of work remain unchanged from the 2025 Refresh (RFSQ Refresh 2025052). For existing prequalified vendors: • Vendors prequalified under the original RFSQ 2023-F315 or a subsequent refresh will remain prequalified for their previously awarded category or categories. • Existing vendors do not need to submit proposals for any category in which they are already prequalified. • Existing vendors must submit the necessary documentation to be considered for prequalification under any service category for which they are not yet prequalified For new respondents: • New respondents are invited to submit proposals for any service category, in accordance with the requirements set out in the RFSQ refresh. All submissions will be evaluated to determine potential inclusion as a prequalified supplier within the specified category or categories. Please refer to RFSQ 2023-F315 submission requirements Project closes Jul 27, 2026 2:00 PM EDT.

Description: This Request for Proposal (“RFP”) is an invitation by the University of Guelph (the University) to submit non-binding proposals for Dry Bean Planter Equipment for Research as further described in the RFP document. Project Overview The Department of Plant Agriculture’s Dry Bean Breeding and Computational Biology Program and Research Station Operations at the University of Guelph requires one (1) dry bean research planter to be used primarily at the Elora and Woodstock Research Stations. This research plot planter will be used to plant a variety of dry bean market classes (navy, pinto, kidney, cranberry), and azuki beans. Proposals are welcomed for units which will improve upon current system (cone and belt, cable trip); the seed distribution, accuracy of plot dimensions and seeding depth, the safety of operators, better the efficiency of trial setup and planting, and future digital data integration through GPS auto steer and GPS auto trip. The research planter will be used beyond regular business hours every day during the planting season, which typically runs for three weeks beginning the last week of May. The research plot planter could be running for up to 10 hours a day during the peak time. During non-planting season, the research plot planter will be stored in a secured unheated building. Occasionally, the research plot planter needs to travel on local roadways to access fields. In those situations, the research plot planter will be driven onto local roadways in accordance with Ministry of Transportation (MTO) regulations regarding farm equipment on the road. The Budget for this project is $220,000 CAD Delivery is required by March 15, 2027. Key Deliverables The successful Respondent is expected to: • Supply one (1) new Dry Bean Research Planter that meets all functional requirements detailed in this RFP. • Supply software and associated licenses if required. • Supply all documentation including, but not limited to, user manuals, maintenance and troubleshooting information in hardcopy and electronically. • Provide professional services for integration, calibration, validation and testing of equipment and related components until the University’s final acceptance. • Provide on-site training for end users of the equipment. • Provide manufacturers’ warranty for at least one (1) year, with pricing for extended warranty. • Provide local maintenance and technical support during and beyond the manufacturer’s warranty. TECHNICAL REQUIREMENTS GENERAL The University is looking for a research plot planter with its individual components well designed and built to demonstrate high performance, high quality, and robustness. A planter which chiefly can safely and efficiently plant a variety of dry bean market classes, can be safely transported the 95km from Elora to Woodstock research stations, and is easily calibrated for different plot lengths or seeding densities. Row Units The University is looking for a research plot planter with row units suitable for the conventional or no-till planting of various dry bean market classes in 2-row wide (60cm) and 4-row narrow (36cm) row widths. The components should be robust and easily maintained, with provision for the detection of bridges and a simple row spacing adjustment. Planting system The University is looking for a research plot planter with a planting system which delivers seed at a depth and population which is conducive to even seedling emergence needed for a consistent stand across research trials. We are interested in planters which can plant one envelope of seed per 4-row plot (split), with an option to plant one envelope per row. The seeding depth and plot length should be simply and quickly adjustable, with a back-up system for plot tripping and row marking. GPS Trip and Steer The University is looking for a research plot planter with GPS auto trip and GPS auto steer, if self-propelled) to improve accuracy of plot placement and allow for smoother integration with downstream UAV and digital data systems. Propulsion The University has access to a Case IH Farmall 120u (outfitted with Trimble GPS) which may be used to propel the planter. Alternatively, it may be self-propelled. The planter must have a reasonable turning radius (~8m), provisions for rider safety and comfort, provisions for safe transportation, be easily attached or detached, if necessary, GPS integration and controls, and sufficient power to operate all components of the planter. Operator stage The research plot planter must be safe and comfortable to operate and have a variety of features such as sun protection, ergonomic seating and tray holder (37x60cm), and communications. The average height of the operator’s head must be less than 3m from the ground. MINIMUM SPECIFICATIONS The proposed Planter should meet the following minimum specifications: · Plant multiple market classes of dry and azuki bean without damage (seed size range of 10g/100sd-70g/100sd). · Adjustable row width (36-61cm) with a harvest width no more than 1.25m per plot. · Plant plot lengths from 1 to 6.5m. · Plot placement controlled by GPS auto trip. Software to control auto trip hardware and produce digital plot map. · Driven by GPS auto steer if self-propelled. · Analog back up for plot tripping and row marking. · Fine adjustment of planting depth. · Function with Case IH Farmall 120u (outfitted with Trimble GPS system), or self propelled. · Openers, closers, trash whippers, etc. appropriate for conventional or no-till planting. · Dimensions and weight appropriate for safe travel and trailer transportation on Ontario roads. D. MANDATORY TECHNICAL REQUIREMENTS · Plant multiple market classes of dry and azuki bean without damage (seed size range of 10g/100sd-70g/100sd). · Plant narrow 4-row, and wide 2-row (36-61cm) plots with a harvest width no more than 1.25m per plot. · Plant plot lengths from 1 to 6.5m. · Plot placement controlled by GPS auto trip. Software to control auto trip hardware and produce digital plot map. · Driven by GPS auto steer if self-propelled. · Fine adjustment of planting depth. · Function with Case IH Farmall 120u (outfitted with Trimble GPS), or self propelled. · Openers, closers, trash whippers, etc. appropriate for conventional or no-till planting. · Dimensions and weight appropriate for safe travel and trailer transportation on Ontario roads. All proposals submitted are to be in English only. Interested proponents are to download the complete RFP documents free of charge at the University’s public purchasing portal https://uoguelph.bonfirehub.ca (the Portal). To contact the University or ask questions in relation to this RFP, proponents must register with the Portal and initiate the communication electronically through the Opportunity Q&A of the Portal. Registration is free of charge. The University will not accept any prospective proponent’s communications by any other means. Participating proponents are to submit proposals by uploading documents electronically to the Portal https://uoguelph.bonfirehub.ca. The University will not accept paper, fax or email submission. There will be no public opening of tenders for this RFP. The award of the RFP will be posted at the Portal. This procurement is subject to Chapter Five of the Canadian Free Trade Agreement. Project closes Jul 24, 2026 2:00 PM EDT.

Description: Design fees for the renovation of the Vehicle Services space into and Engineering Civils Lab and the renovation of the Grad spaces on the second and third floor of the Thornborough building. Project closes Jul 14, 2026 3:00 PM EDT.

Description: The The Health Sciences Centre at the Ontario Veterinary College is looking for a C-arm fluoroscopy unit with a flat panel detector that can be used for numerous procedures in both small and large animal patients. A procedure table that is compatible with fluoroscopic imaging to house the patient for the study is also required. It is the University’s intention to enter into the agreement with one (1) legal entity. The top-ranked proponent at the conclusion of evaluation will be invited to enter into negotiations for an agreement with the University. All proposals submitted are to be in English only. To contact the University or ask questions in relation to this RFP, initiate communication electronically through the Opportunity Q&A. Participating proponents are to submit proposals by uploading documents electronically to the Portal https://uoguelph.bonfirehub.ca. The University will not accept paper, fax or email submission. There will be no public opening of tenders for this RFP. The award of the RFP will be posted at the Portal. This procurement is subject to Chapter Five of the Canadian Free Trade Agreement. Project closes Jun 25, 2026 2:00 PM EDT.

Description: This Request for Proposal (“RFP”) is an invitation to prospective Respondents to submit non-binding proposals for the provision of HVAC Air Filtration Products and Services, as further described below. Project Overview The University currently manages HVAC air filtration across a diverse portfolio of buildings with varying system requirements. Air filtration products differ in size, type, and replacement frequency depending on application and operating conditions. The University is looking to secure a five (5) year agreement with the successful Respondent. Ideally, the University would like to secure firm pricing over this five (5) year agreement. The University values suppliers who deliver high service levels, offer excellent product availability and have exceptional delivery timelines. Given the operational impact of these factors, the University is seeking to establish a reliable supplier relationship that ensures consistent product availability, timely delivery, and responsive service to support ongoing operations. Project Objectives By obtaining high-quality HVAC Filtration Product and Services, the University is looking to: • Establish a long-term contract with a qualified supplier of HVAC Products and Services to satisfy the University’s quality, value and supply assurance needs. • Ensure the awarded supplier’s product and services offering is of the latest available HVAC technology and personnel hold expertise on the latest air filtration trends and products. • Ensure the supplier can ensure supply and delivery of HVAC Product and Services through robust inventory levels, superior customer service and strong operation procedures. • Reduce the costs and time associated with the procurement of HVAC Product and Services The University’s expectation is to engage in a multi-year contract with professional HVAC Product and Service company, in an efficient and reliable manner. Key Deliverables The successful Respondent (Supplier) is expected to: • Maintain proper inventory levels to support demand from Physical Resources • Provide delivery within agreed-upon lead times, with the ability to support urgent requirements • Provide excellent customer service including exchange and return of the goods, if required. • Provide timely and accurate Invoicing to the University • Include all shipping and delivery costs within pricing (no additional freight charges) • Meet with Physical Resources when required, to address concerns and necessary improvements. Types of HVAC Products and Services Required HVAC Air Filtration Products The successful supplier is expected to supply, but not limited to: • Providing Products with different Minimum Efficiency Reporting Value (“MERV”) rating (e.g., from MERV 1 to 16); • Providing high-efficiency Products (e.g., High-Efficiency Particulate Air (“HEPA”) Products, Ultra Low Particulate Air (“ULPA”) Products); • Providing Product made from different media types (e.g., fiberglass, synthetic polymer, Non-woven cotton/poly fabric media, carbon, metal); • Providing Product utilizing various technologies (e.g., activated carbon, electrostatic precipitator, ionic filtration); • Providing Products in different designs (e.g., panel Products, pleated Products, media pads or rolls, box Products, pocket Products, bag Products; v-bank Products); • Providing Product accessories (e.g., clips, spacers, support frames, rubber gaskets, Product-specific installation kits); • Ensuring good operability across a wide range of environmental conditions, including varying temperatures (e.g., -35°C to up to 93°C) and relative humidity levels (e.g., up to 100% Relative Humidity (“RH”)); • Supplying media in various thicknesses (e.g., 1, 2 or 4 inches) and densities to meet different filtration requirements; • Ensuring Products that meet the building filtration requirement for various facility types (e.g., residential, commercial, institutional); • Ensuring compatibility with the Customer’s HVAC system to support efficient air filtration and optimal performance; • Offering both disposable and reusable Products, depending on Customer needs and application requirements; • Designing Products with dust holding capacity meeting recognized industry test standards (e.g., Air Filtration Institute (“AFI”) test requirements); • Ensuring that Products maintain their rating (e.g., MERV or MERV-A) as evaluated in MERV efficiency tests in accordance with the equivalent Canadian standard and continue to meet performance requirements throughout their Service life; • Providing Products tested at appropriate airflow velocity to ensure performance (e.g., standard velocities of 350 to 500 FPM). • Specifying the expected Service life of Products based on standard operating conditions, considering that actual performance and lifespan may vary depending on environmental factors. • Providing moisture-resistant and durable Products. • Ensuring that the media maintains an optimal pressure drop and high dust holding capacity. Data / Specifications for Filtrations A Data/specification sheet is to be provided as part of the requirements that specifies each make and model of filtration listed in the proposal. The datasheet shall include, but not be limited to, the following information: • Initial Pressure Drop at 500 ft/minute • Maximum rated airflow • Final pressure drop recommended at change out • Filtration media material • Frame material • Maximum temperature • Maximum humidity • Flammability • ASHRAE 52.2 performance data Filtration Specifications: For the purposes of this RFP, the filtrations currently being purchased by the University will form the base performance specification. A list of sizes and types of filtrations has been provided in the Appendix (TBA). For each line item provide the manufacturer and model of filtration being proposed. Gaskets Filtrations are to be supplied with gaskets where noted. • Gaskets are to be affixed to the filtrations prior to shipping. • Gasket material is to be closed cell neoprene. • The dimensions of the gaskets are to be ¼” thick by ¾” wide. • Upstream or Downstream (USG or W/GASKET) gasket to be applied on the upstream or downstream face of the final filtration as noted at time of order by the abbreviation USG or W/GASKET. • Side Gasket (SG) to be applied on the long side of each filtration ie. 20x24x2 NEXFIL has gasket applied to one 24” side Panel Products The successful supplier shall provide Panel Products including, but not limited to: • Providing Products designed for basic HVAC system filtration needs; • Providing Products with available with disposable frames (e.g., cardboard, wire) or frameless • Ensuring the filtrations meet basic filtration requirements for HVAC systems. Pleated Products The successful supplier shall provide Pleated Products including, but not limited to: • Framing the media with extended surface area and arranging it in pleats. • Assembling the Products in a durable, rigid, rust-free frame, suitable for disposal or long-term use. • Ensuring the Product frame is bonded to the media on all sides to prevent air bypass. • Ensuring structural integrity through methods that maintain uniform pleat spacing (e.g., die-cut cross support members). Media Pad or Rolled Products The Supplier shall provide Media Pad or Roller Products including, but not limited to: • Providing Products in rolled format or pad form, available with or frameless. • Providing Products pre-cut to meet the Customer’s HVAC system requirements. Box Products The supplier shall provide Box Products including, but not limited to: • Providing rigid cartridge-style Products. • Providing Products with extended depth design for increased dust holding capacity. Pocket Products The supplier shall provide Pocket/Bag Products including, but not limited to: • Providing Products with multiple self-inflating pockets. • Ensuring uniform pocket configuration. Bag Products The Supplier shall provide Bag Products including, but not limited to: • Providing Products with multiple three-dimensional compartments. • Ensuring longer lifetimes. Innovative Products The Supplier should provide innovative Products including, but not limited to: • Providing Products with a MERV-A classification (e.g., MERV 8A, 11A, 13A) that offer enhanced performance, efficiency, or durability compared to standard filtrations. • Providing Products with dual MERV ratings (e.g., MERV 9 and MERV 9A) for superior filtration capabilities. • Incorporating dual-layered gradient density media for optimized particle removal and enhanced dust holding capacity. • Offering low-pressure filtration. • Developing Products designed to streamline logistics by reducing storage needs and delivery requirements. • Offering a performance guarantee (e.g., six (6) months or up to one (1) year) with flexible replacement options based on usage and environmental conditions. • Developing Products designed for specific air quality needs (e.g., Volatile Organic Compounds (“VOC”) reduction) using advanced technologies (e.g., activated carbon or hybrid filtration systems). • Offering Products with specialized coatings to enhance performance. • Providing Products designed for integration with Building Automation Systems ("BAS") to monitor pressure drop and optimize replacement schedules. • Ensuring Products contribute to a lower total cost of ownership through extended lifespan, reduced energy consumption, and minimized maintenance requirements. • Ensuring long-lasting energy-efficient designs that that maintain stable electrostatic charge for sustained filtration performance. Products Standards and Regulations The Supplier shall provide Products Standards and Regulations including, but not limited to: • Complying with ASHRAE 52.2 test standard latest version • Ensuring compliance with UL (e.g., UL 900, UL867). • Providing ISO certifications (e.g., ISO 9001:2015, ISO 16890, ISO 29463). • Using independent laboratories shall be used to confirm Product’s MERV on Customer’s request at no cost. • Complying additional standards as applicable including, but not limited to: Eurovent 1622; EN 1822. • CSA Group (e.g., CAN/CSA 493.1 (Canadian equivalent to ASHRAE 52.2), CSA Z317.2:19). • Standard Method of Fire Tests for Air Filtration Units CAN4-S111-M80. Testing Services The Supplier shall provide Testing Services including, but not limited to: • Conducting tests to ensure the Products meet the specified performance standards (e.g., Testing Air-Cleaning Devices Used in General Ventilation for Removing Particulate Matter) • Providing field testing Services to validate on-site performance, including Indoor Air Quality (“IAQ”) tests to assess the Products effectiveness in maintaining healthy air standards. • Providing access to test banks (e.g., physical setups or reference standards) to simulate conditions and validate performance. • Providing reports to ensure compliance with efficiency and airflow resistance requirements, including laboratory certification. • Certifying ratings based on tests conducted by the OEM or independent testing agencies, ensuring adherence to relevant codes and standards. Training Services The Supplier shall provide Training Services, at not additional cost, including, but not limited to: • Providing training for the Customer's staff on proper Products installation, maintenance, and troubleshooting. • Providing training on testing procedures and the importance of maintaining Products efficiency in the HVAC environment. • Providing user manuals and instructional materials for ongoing reference. • Offering refresher training sessions as needed to ensure the proper handling of Products. Other Optional Related Products and Services The Supplier should provide other optional related Products and Services including, but not limited to: • Providing inventory management Services. • Providing other HVAC consumables (e.g., belts, lubricants). • Integrating Products with software systems to monitor performance and analyze total cost of ownership (e.g., energy consumption, operating costs, waste, and maintenance). • Assisting in Governmental Financial Incentive Opportunities, if applicable. Maintenance Services The Supplier should provide Maintenance Services including, but not limited to: • Providing recommendations for preventative maintenance including but not limited to: Performing Product-specific maintenance checks as per OEM recommendations to ensure optimal filtration performance. • Conducting Product assessments to prevent airflow restrictions and maintain indoor air quality standards. • Proving customized inspection Services, such as: Creating Product maintenance recommendations based on Product type, facility requirements, and environmental conditions. • Offering comprehensive inspections upon request (e.g., pressure drop measurements across Products, Product frame and sealing surface integrity checks). • Providing on-demand technical support including, but not limited to: Responding to Customer Service requests specific to Products needs. • Providing technical troubleshooting for Product-related performance issues when needed. • Offering expert consultation on Product selection based on specific environmental conditions. Providing issue resolution Services (e.g., diagnosing and addressing Product-related performance concerns upon Customer request). • Ensuring that recommended maintenance practices align with the Supplier’s performance guarantees, taking into account industry standards and Customer cleaning/maintenance practices. • Ensuring proper cleaning and timely replacement of Products as per OEM's recommendations and industry standards (e.g., MERV-rated filtrations per ASHRAE 52.2 or ISO 16890). Installation Services The Supplier should provide Installation Services including, but not limited to • Ensuring compliance with OEM guidelines and industry standards. • Ensuring OEM’s specifications • Following installation manuals. • Following industry best practices. • Complying local building codes and safety regulations. • Complying relevant standards (e.g., ASHRAE, CSA Group standards (e.g., CSA Z317.2 for healthcare environments). • Adhering to relevant air quality specifications as required for specific environments (e.g., healthcare, industrial, commercial). • Ensuring proper placement and Product integration. • Ensuring correct positioning and secure mounting of Products to prevent air bypass. • Verifying that installed Products fit correctly within existing or replacement Products housings, maintain adequate sealing to optimize filtration efficiency and are compatible with the facility's ventilation requirements. • Providing technical coordination when required • Coordinating with Customer's facility maintenance personnel for proper operation • Engaging certified HVAC technicians when necessary for integration with existing systems. • Conducting pre-installation assessments to identify any modifications needed for proper Product installation. • Providing performance verification. • Performing post-installation checks to ensure proper Product seating and secure installation. • Ensuring appropriate Products airflow direction. • Ensuring no gaps, tears, or damage to Product media. • Providing proper documentation (e.g., installation records and reports detailing installation date, work performed, test results, and compliance verification). Unless otherwise stated, if, and wherever, the specifications state a brand name, a make, the name of manufacturer, a trade name or a vendor catalogue number, it is not intended to rule out the use of other equivalent product(s). If, however, products other than that specified is proposed in any RFP, the Proposal must explicitly include the name of such products, its manufacturer, a trade name and any applicable vendor catalogue number. Supplier Expectations Experience Required: The supplier will have demonstrated excellence in delivery air filtration products and services in large and complex environments. Respondents must be authorised to distribute OEM products and services. Value Added Technical Support: As part of this proposal the University is looking for technical support to analyze our filtration products to confirm their suitability for the specific applications on campus. Reviews of our filtration program are to be part of the service provided along with recommendations for changes and upgrades to filtrations with cost benefit analysis if applicable. Minimum Order There should be no minimum order quantities, volume requirements or fees. Coordination of Ordering Process The University currently issues purchase orders on a regular basis (typically weekly) based on forecasted demand. The supplier is expected to work collaboratively with Physical Resources to coordinate order fulfillment and delivery scheduling. Order Acknowledgement On receipt of the purchase order, the Supplier shall send an acknowledgement and acceptance of each purchase order to the issuing buyer within two (2) business days. Delivery, Delivery Lead Times and Back Orders Goods shall be delivered within the identified lead time specified by the Supplier. Goods shall be delivered between 8:00 am and 3:30 pm on business days. Packaging for shipment must protect the product adequately and permit safe delivery of the products. Standard delivery lead times are expected to be within 2–5 business days. The order must be shipped in its entirety. No partial shipments will be accepted, unless approved by the Buyer. In the event of a back order, it should be confirmed at the time of the purchase order acknowledgement with an accurate estimated delivery date. If a product becomes back ordered after the acknowledgement, the Supplier shall notify the University immediately with an accurate estimated delivery date. All delivery and shipping costs must be included in the product pricing. The University will have an option to cancel or accept the back orders. If the University accepts the back order, the University shall not be responsible for any additional shipping fees. Delivery Location(s) Deliveries will primarily be made to the University of Guelph Physical Resources Stockroom (50 Stone Rd E, Building 058). Additional delivery locations may be identified as required. Packaging Requirements All products must be clearly labeled and packaged in a manner that supports efficient identification and distribution upon delivery. At a minimum, each package must include the following information: • University Building Number • Associated Work Order Number • University Purchase Order (PO) Number • University Independent Part Number All products must be clearly labeled to ensure they can be received and distributed without issue. Missing or incorrect information may result in delays. Product Warranty The air filtration products shall be warranted to be free of defects in material and workmanship. The University expects a minimum standard manufacturer warranty. The supplier will be responsible for coordinating all warranty-related claims, replacements, and associated shipping at no additional cost. Inventory Levels The University may require the supplier to carry inventory at a local distribution point to ensure availability of products within the Supplier’s specified delivery lead times. Recalls, Discontinued Products and Product Substitutions It shall be the responsibility of the supplier to ensure the products meet all current safety standards and regulations and shall advise the University of any changes with all regulatory agencies to the products. The supplier shall immediately report recalled products to the University advising details, such as, but not limited to: manufacturer, model, part number, serial number, etc. The supplier shall comply with the requirements of all applicable laws in respect to recalled products and repair and/or replace the product at no additional cost to the University. The supplier shall not arbitrarily discontinue products and shall provide the University with sufficiency notice (ie. within ninety (90) days notice prior to discontinuation. In the event a product becomes unavailable, the Supplier may propose an alternative and the proposed alternative product shall meet or exceeds the specifications and performance of the discontinued product and shall not exceed the current contract price of the unavailable product without the consent of the University. The Supplier shall not replace or substitute any product within an alternative product without the prior consent of the University. The University may request a sample of the proposed alternative product, request verification from an independent lab to ensure the proposed product meets regulatory standards, meets or exceeds the specifications and performance of original product. If the recommended product does not meet the University’s requirements, the University may return the recommended product at no additional cost to the University. Damaged or Defective Shipments The University may not accept the shipment of the products if they are damaged or the packaging is damaged, not delivered as agreed or substituted without prior written approval from the University. The Supplier shall be responsible for all shipping costs, expediting costs and/or restocking fees related to the return and replacement of any damaged or defective products from the University. Product Returns The supplier shall accept all products returned by the University that were ordered incorrectly. The product shall be unused and in original selling condition within thirty (30) days from the delivery date, at no additional cost (ie. restocking or shipping fees), Supervision and Personnel Conduct The Supplier should provide proper supervision of their onsite Service Technician(s) and/or subcontractors as appropriate and will be held responsible for their conduct, quality of work, time management. While on site, the Supplier’s personnel and their Subcontractors shall be able to identify themselves and/or indicate they are authorized on site (eg. uniform indicating the company name or logo in print large enough to be easily read, employee identification badge, etc); and The University requires that all people employed by the Supplier will perform their tasks in a courteous and professional manner; personnel must be knowledgeable in all aspects of their duties with good customer service skill. Misconduct will not be tolerated. All personnel shall observe all rules and regulations in effect at the University governing safety and personal conduct, including, but not limited to security, safety, access, smoking regulations and routine sign-in requirements; and While on University property, employees and/or subcontractor shall be subject to control of the University but under no circumstances, shall such persons be deemed to be employees of the University. The Supplier or his/her personnel shall not represent themselves or be considered as employees of the University; and Each Supplier personnel(s) performing work at the University must have already completed a mandatory orientation provided by the University and have a copy of the University’s Contractor's Safety & Orientation Manual, including personnel who may not be assigned to the University full time, but may take occasional emergency calls. The University may request the Supplier to transfer and/or remove the employees and/or subcontractors who are found to be incompetent, prone to excessive tardiness, absenteeism, inappropriate or unacceptable behavior, theft, or other reason deemed in the best interest of the University. These are the sole decision of the University and are not subject to negotiation. Performance Management In order for the supplier and the University to work well together and foster a long-term relationship the University will implement a robust performance management framework, including regular meeting(s), reporting, Key Performance Indicators (KPI) scorecard(s), and a defined escalation and resolution process. The Supplier’s participation in Meetings and other performance and continuous improvement activities will be at no additional cost to the University. • Meetings – The University and the supplier will establish meeting schedules to review the Supplier’s performance and discuss any University or Supplier issues or concerns with respect to the administration and performance of the Contract. May include: • Annual strategic meetings to review KPI trends, future evolution of the Safety Clothing program and continuous improvement opportunities, overall relationship. The term of the agreement(s) is to be for a period of five (5) years plus three (3) optional one (1) year terms. The University is to qualify up to three (3) suppliers per category. All proposals submitted are to be in English only. Interested proponents are to download the complete RFP documents free of charge at the University’s public purchasing portal https://uoguelph.bonfirehub.ca (the Portal). To contact the University or ask questions in relation to this RFP, proponents must register with the Portal and initiate the communication electronically through the Opportunity Q&A of the Portal. Registration is free of charge. The University will not accept any prospective proponent’s communications by any other means. Participating proponents are to submit proposals by uploading documents electronically to the Portal https://uoguelph.bonfirehub.ca. The University will not accept paper, fax or email submission. There will be no public opening of tenders for this RFP. The award of the RFP will be posted at the Portal. This procurement is subject to Chapter Five of the Canadian Free Trade Agreement. Project closes Jun 29, 2026 2:00 PM EDT.

Description: The Mechatronics Program in the Department of Interdisciplinary Engineering in the College of Engineering is establishing a multidisciplinary teaching and research laboratory focused on autonomous systems, artificial intelligence, and robotics. The lab will support undergraduate and graduate education, applied research, and industry collaboration in areas such as self-driving vehicles, sensor fusion, and intelligent control systems. In addition to academic use, the facility will serve as a platform for outreach and experiential learning, enabling students and visitors to engage with modern technologies in a hands-on environment. The selected vendor will provide a complete, ready-to-use laboratory solution for autonomous vehicle education and research. This includes small-scale self-driving cars and drones, supporting computing equipment, and a safe indoor testing environment with maps and traffic elements. The system should also include user-friendly software for programming and simulation, along with tools that allow students to test ideas both physically and virtually. In addition, the solution should include an interactive component suitable for demonstrations and outreach activities. The vendor will be responsible for delivering, setting up, and ensuring the system is fully operational, as well as providing support. It is the University’s intention to enter into the agreement with one (1) legal entity. The top-ranked proponent at the conclusion of evaluation will be invited to enter into negotiations for an agreement with the University. All proposals submitted are to be in English only. To contact the University or ask questions in relation to this RFP, initiate communication electronically through the Opportunity Q&A. Participating proponents are to submit proposals by uploading documents electronically to the Portal https://uoguelph.bonfirehub.ca. The University will not accept paper, fax or email submission. There will be no public opening of tenders for this RFP. The award of the RFP will be posted at the Portal. This procurement is subject to Chapter Five of the Canadian Free Trade Agreement. Project closes Jun 23, 2026 2:00 PM EDT.

Description: This Request for Supplier Qualification Supplier Qualification (“RFSQ”) is an invitation by the University of Guelph (the University) to submit non-binding proposals to become part of a Vendor of Record (VOR) for the provision of Fertilizer and Pesticide products as further described in the RFSQ document. Background The University of Guelph is a research-intensive and learner-centred university with a strong sense of community. The University is known for excellence in agriculture, veterinary medicine, engineering and the arts and sciences, and for its commitment to developing exceptional thinkers and engaged citizens. Innovation fuels economic development, job creation, and trade across the agri-food sector. A world-class network of research stations enabling multidisciplinary research powers this innovation in Ontario. In total there are almost two dozen facilities within the research stations, each supporting a different globally competitive platform. Four of these Research Stations in the Guelph and surrounding area focus on crops research. The Elora Research Station is one of the largest agricultural research farms in Canada, covering 2,310 acres. It is designed to support intensive research in crops, soils, beef, dairy and swine. A variety of research programs use the 400-acre crops research portion of the Elora Research Station. Breeding programs in cereals (wheat, barley, oats), corn, edible beans, soybeans, canola and forages. Herbicide evaluation and development trials, forage and pasture management, potato, native flower and cole crop development, plus support for a variety of graduate student projects, occur on an ongoing basis. Additional research programs evaluate the effects of crop rotations on soil structure, crop performance and manure management. The balance of crop lands at the Elora Research Station are used to grow feed for the beef and dairy research centres. The Arkell Research Station covers 600 acres supporting poultry and equine research centres. Crop lands are used for cash crops and feed production at an on-site feed mill. Focusing on environmental sustainability, the Guelph Turfgrass Institute is a 300-acre station focusing on turf grass, pesticide impact, non-chemical pest control, planting methods and field management programs. The purpose of this initiative is to establish a Vendor of Record (VOR) list based on the specifications outlined in this RFSQ document. The VOR list is expected to be used by all the University’s departments in need of fertilizer and pesticides. Product Requirements The requirements are for Respondents capable of providing fertilizer and pesticides for the following categories: 1. Fertilizers – bagged (25 Kg per bag) 2. Fertilizers – Bulk 3. Pesticides – including herbicides, insecticides, fungicides and miscellaneous chemicals. Contracts will be awarded to up to three (3) top-ranked Respondents in each Product category. Respondents may submit pricing proposals for all three (3) categories and may be awarded in multiple categories. The three Appendix E – Pricing Proposals represent the forecasted order to be placed in January 2027. The Pricing Proposal also confirms current order locations, summarizes the categories, products, package sizes and estimated annual volumes. Note, actual products, mixtures, package sizes, volumes and order locations may change over time. Typically, the University requires the items similar to those listed in Appendix E before the crop season starts each year. During the cropping seasons (spring, summer and fall), additional pesticide and/or fertilizer requirements may be requested from the successful Respondents(s). PROJECT OBJECTIVES The University intends to establish three (3) Qualified Supplier lists to assist the with the procurement of Fertilizer and Pesticide products. The University will require Fertilizer and Pesticide on an as required basis and in doing so, the University seeks to achieve the following macro-objectives: • Receive high quality goods in a timely manner • Enhance our researcher’s experience and instill confidence that they are being provided with excellent quality product to support their work. • Access additional requirements throughout the cropping season • Obtain the best value and cost savings for the University’s needs • Support the University’s research needs in the area The University’s expectation is to engage in a multi-year contract with professional Fertilizer and Pesticide suppliers to provide high quality products in an efficient and reliable manner. KEY DELIVERABLES The successful respondent is expected to: • Maintain proper inventory to meet the University’s seasonal and annual demand. • Receive orders and deliver product, as required, in a timely fashion • Provide excellent customer service including exchange and return of the goods, if required. • Provide timely and accurate Invoicing to all Research Stations • Meet with the Manager, Research Station Operations when required, to address concerns and necessary improvements. CURRENT ENVIRONMENT Annual Volumes Refer to Appendix E – Pricing Proposal full details Delivery Sites All fertilizers and/or pesticides will be ordered for up to the three (3) sites below, either to be delivered to either of these sites or to be picked up by the University from these sites. 1) Elora Research Station 6182 Line, Pilkington Township, RR#2, Ariss, ON. N0B 1B0 2) Arkell Research Station 413 Arkell Rd, Guelph, ON. N1H 6H8 3) Guelph Turfgrass Institute 364 College Ave E, Guelph, ON. N1G 3B9 For detailed location, please refer to the University’s campus map found at: https://www.uoguelph.ca/campus/map/ Packaging Requirements To support the three Research Stations operations efficiency goals, the University has historically ordered products in two packaging sizes: a) Bulk b) Bagged – generally 25 kg c) Pesticides come in many different volume packaging from 1 litre up to 500 litres, depending on the product and manufacturer. The University shall order volumes and package sizes, as required to meet seasonal and annual demand. Order Patterns and Seasonality of Demand Pesticide and bagged fertilizer will be ordered by the first of February of each year, when current year pricing comes out and delivery will be taken in late March, early April. We will either pick up or have delivered, bulk fertilizer when we need it, starting in late April through May until planting is done and again in September for fall hay field application. The University is open to Respondent’s choices as which scale station(s) they are going to use for their conveniences and preferences. Quality Assurance and Consistency The consistency of Product is essential for the three Research Stations. The University expects to select respondents who can maintain consistency in both the quality and supply of the contracted product(s). The University staff will try to conduct visual surface check of the shipment at the time of receiving. However, not all quality issues can be discovered before shipment is accepted into storage. During use, Researchers may find quality issues or inconsistencies with ordered product. Once there is a problem, staff will set aside the rejected product and contact the Respondents to arrange for them to be returned and eventually replaced. The University will photograph and document unacceptable product and communicate as decided/outlined. Potentially determine thresholds either quantity, dollar value or both the warrants a return and/or replacement. The University requires successful respondents to partner with the University to manage and remedy any quality issues should they arise and arrange for replacement and or return of the rejected product. Additionally, as stated in the previous section, the University may also send out fertilizer or pesticide samples to a third party for composition analysis to confirm quality of product. Customer Service Order Response Time The University will issue blanket orders or forecasts with each successful respondent and will schedule releases of individual shipment under each blanket order, as required. The release will be requested by designated Research Station staff via phone call or email. When requesting release of a shipment, staff will provide the quantity, the type of product required, the type of packaging required and the expected delivery time. Upon receiving the request, within twenty-four (24) hours of order placement, respondents are expected to confirm receipt of the order request and advise approximate delivery time of the order. Gaps in service or inability to provide products requires the successful Respondent to provide at least two (2) weeks lead-time prior to the planned gap, to enable our Research Stations to plan and forecast demand. Delivery Lead Time The University’s expectation about the lead time for each delivery is within an agreed time frame, University generally provides sufficient lead time for orders of forty-eight (48) hours upon notification of suppliers. In case of a rare emergency, the University would require delivery to be made within twenty-four (24) hours. Order Return and Exchange Requirements Each load of product is subject to inspection; poor quality product will be refused by the University. It is the University’s plan to either inspect quality of product at the time of delivery or within twenty-four (24) hours after delivery. Should a quality issue be found during product use, which may be after this timeline, the University reserves the right to reject product with quality issues and expects the supplier to remedy the issue as outlined above. The University is open to ideas on how to improve the process of product return and exchange and is willing to work with Respondents on any practical and reasonable ideas. The term of the agreement(s) is to be for a period of three (3) years plus two (2) optional one (1) year terms. The University is to qualify up to three (3) suppliers per category. All proposals submitted are to be in English only. Interested proponents are to download the complete RFP documents free of charge at the University’s public purchasing portal https://uoguelph.bonfirehub.ca (the Portal). To contact the University or ask questions in relation to this RFP, proponents must register with the Portal and initiate the communication electronically through the Opportunity Q&A of the Portal. Registration is free of charge. The University will not accept any prospective proponent’s communications by any other means. Participating proponents are to submit proposals by uploading documents electronically to the Portal https://uoguelph.bonfirehub.ca. The University will not accept paper, fax or email submission. There will be no public opening of tenders for this RFP. The award of the RFP will be posted at the Portal. This procurement is subject to Chapter Five of the Canadian Free Trade Agreement. Project closes Jun 01, 2026 2:00 PM EDT.

Description: This Request for Proposals (the “RFP”) is an invitation by the University of Guelph (the “University”) to prospective Bidders to submit proposals for a Gas Chromatography-Mass Spectrometry System (GC-MS), as further described in Section A of the RFP Particulars (Appendix B) (the “Deliverables”). The chosen Gas Chromatography–Mass Spectrometry (GC–MS) system will support research in the ComputFood Lab at the University of Guelph, led by Dr. Daniel Onwude. The lab focuses on improving food processing, preservation and postharvest systems to enhance food quality, nutrition, safety, and sustainability. Current research examines how processing and storage affect food composition and quality, particularly in plant-based foods. This includes studying changes in volatile compounds that influence flavor, freshness, and spoilage. The lab is seeking a fully integrated GC–MS configuration for liquid injection, static headspace, and HS-SPME, optimized for complex food matrices. The integrated GC–MS system should provide the capability to identify and measure volatile compounds and contaminants in food samples. This will support ongoing research aimed at improving product quality, detecting off-flavour compounds, reducing food waste, and developing more efficient food processing methods. It is the University’s intention to enter into the agreement with one (1) legal entity. The top-ranked proponent at the conclusion of evaluation will be invited to enter into negotiations for an agreement with the University. All proposals submitted are to be in English only. Interested proponent are to download the complete RFP documents free of charge at the University’s public purchasing portal https://uoguelph.bonfirehub.ca (the Portal). To contact the University or ask questions in relation to this RFP, proponents must register with the Portal and initiate the communication electronically through the posting (Vendor Discussions) on the Portal. Registration is free of charge. The University will not accept any prospective proponent’s communications by any other means. Participating proponents are to submit proposals by uploading documents electronically to the Portal https://uoguelph.bonfirehub.ca. The University will not accept paper, fax or email submission. There will be no public opening of tenders for this RFP. The award of the RFP will be posted at the Portal. This procurement is subject to Chapter Five of the Canadian Free Trade Agreement. Project closes May 11, 2026 2:00 PM EDT.

Description: This RFP is an invitation by the University of Guelph to prospective Proponents to submit non-binding proposals for the provision of a Laboratory Information Management System (LIMS), as further described in the RFP. The Centre for Biodiversity Genomics (CBG) at the University of Guelph is a world leader in DNA barcoding and metabarcoding analysis. CBG intends to replace our obsolete BOLD LIMS by outsourcing development to a qualified software company with sufficient experience in developing software tools for genomic laboratories. We will consider solutions ranging from fully custom code development to a combination of off-the-shelf LIMS environments with adequate capacity for customization to fit the specific requirements of the Centre as outlined in this RFP. We are looking for an option that can be deployed in minimal time and budget without excessive compromise on workflow requirements. The Centre will consider both predominantly out-of-the-box solutions with configuration capabilities and highly customized solutions, provided either approach can accommodate the specific laboratory workflows, labware handling, sample genealogy tracking, and high-throughput processing volumes described in this RFP. Given the Centre’s unique scale and specialized workflows, some degree of customization will be required regardless of the platform chosen. Key Deliverables The successful proponent is expected to deliver: • Licensing for the software solution including code if the proponent develops the system explicitly for the Centre • Professional services to plan and execute the implementation the solution, including design, coding, installation, configuration, data migration where applicable, system integrations and testing for the software solution • Ongoing technical support and troubleshooting for the software application and any additional modules, updates and patches installed for the term of the agreement • User training Part of the RFP document package is a confidential document (Appendix G– CBG LIMS Workflow Diagrams). This document will not be released publicly. In order to access the document, Proponents must submit a signed Confidentiality and NDA (Appendix H) and request the confidential document before the deadline on April 28, 2026 at 2:00 p.m. (local time). It is the University’s intention to enter into the agreement with one (1) legal entity. The term of the agreement is to be for the full implementation of the project including development, setup, configuration, data migration, system integrations, testing, go-live activities and technical support for three (3) years immediately following the conclusion of initial implementation, with an option in favour of the University to extend the agreement on the same terms and conditions for additional terms of up to seven (7) additional one (1) year terms. The top-ranked proponent at the conclusion of evaluation will be invited to enter into negotiations for an agreement with the University. All proposals submitted are to be in English only. Interested proponent are to download the complete RFP documents free of charge at the University’s public purchasing portal https://uoguelph.bonfirehub.ca (the Portal). To contact the University or ask questions in relation to this RFP, proponents must register with the Portal and initiate the communication electronically through the Opportunity Q&A of the Portal. Registration is free of charge. The University will not accept any prospective proponent’s communications by any other means. Participating proponents are to submit proposals by uploading documents electronically to the Portal https://uoguelph.bonfirehub.ca. The University will not accept paper, fax or email submission. There will be no public opening of tenders for this RFP. The award of the RFP will be posted at the Portal. This procurement is subject to Chapter Five of the Canadian Free Trade Agreement. Project closes May 05, 2026 2:00 PM EDT.