Description: This Request for Proposal (“RFP”) is an invitation by the University of Guelph (“University”) to prospective Respondents to submit non-binding proposals for the provision of Management of Athletic Facilities & Programming Services at Ridgetown Campus, as further described below. Project Scope The University of Guelph – Ridgetown Campus is seeking proposals from qualified firms to provide Athletic Facilities and Programming Management Services for its Fitness Centre (approximately 400 sq. ft.) and Double Gymnasium. The objective is to establish a professionally managed, safe and inclusive recreation program that enhances student wellness, increases utilization, and supports long-term operational sustainability. Historically, these facilities have operated without a dedicated recreation management model, resulting in limited programming, minimal marketing, and underutilization. The University intends to implement a structured operating model to maximize the value and impact of these spaces. The facilities operate under a student-funded access model. The successful Respondent will be responsible for day-to-day operations, staffing, programming, marketing, membership administration, technology systems, and revenue development, including staff and community memberships and facility rentals. The University will retain ownership of the facilities and authority over strategic direction, operating hours, fee structures, and access priorities. Project Objectives This Request for Proposal (“RFP”) is an invitation by the University of Guelph (“University”) to prospective Respondents to submit non-binding proposals for the provision of Management of Athletic Facilities & Programming Services at Ridgetown Campus, as further described below. Project Scope The University of Guelph – Ridgetown Campus is seeking proposals from qualified firms to provide Athletic Facilities and Programming Management Services for its Fitness Centre (approximately 400 sq. ft.) and Double Gymnasium. The objective is to establish a professionally managed, safe and inclusive recreation program that enhances student wellness, increases utilization, and supports long-term operational sustainability. Historically, these facilities have operated without a dedicated recreation management model, resulting in limited programming, minimal marketing, and underutilization. The University intends to implement a structured operating model to maximize the value and impact of these spaces. The facilities operate under a student-funded access model. The successful Respondent will be responsible for day-to-day operations, staffing, programming, marketing, membership administration, technology systems, and revenue development, including staff and community memberships and facility rentals. The University will retain ownership of the facilities and authority over strategic direction, operating hours, fee structures, and access priorities. Project Objectives By securing Athletic Facilities & Programming Management Services, Ridgetown seeks to achieve the following objectives: a) Maximize utilization of the Fitness Centre and Double Gymnasium through structured programming, supervised operations, and effective scheduling. b) Establish a professionally managed recreation operation that ensures safety, accountability, and consistent service delivery. c) Generate sustainable revenue through staff and community memberships, rentals, and programming to support operational viability and potential service expansion. d) Enhance the student experience by providing inclusive and accessible recreation opportunities that promote physical and mental wellness e) Develop and execute a marketing and community engagement strategy to increase participation and strengthen campus-community connections. f) Implement membership management technology and reporting systems to ensure accurate financial tracking, access control, and performance monitoring Operate within a governance framework where the University retains strategic direction, fee oversight, operating hours, and access priorities. Key Deliverables The successful Respondent shall carry out the Athletic Facilities & Programming Management Services at Ridgetown Campus according to requirements listed in A.4 – Scope of Services Required. At minimum, the Respondent shall: a) Provide a comprehensive operational management plan, including staffing structure and supervisory model. b) Deliver structured fitness and recreation programming. c) Implement a revenue generation strategy. d) Provide a membership management and administration system. e) Deliver marketing and community engagement initiatives. f) Provide reporting and performance metrics. g) Ensure compliance with health, safety, and governance requirements. Scope of Services Required The successful Respondent shall provide comprehensive Athletic Facilities & Programming Management Services in accordance with the following requirements. Facility Operations The Service Provider shall: a) Manage day-to-day operations of the Fitness Centre and Double Gymnasium. b) Provide on-site supervision during all approved operating hours. c) Ensure a minimum of one (1) trained staff member is present at all times the facility is open. d) Schedule additional staff during peak periods, special events, rentals, or high-volume programming. e) Ensure all on-site staff maintain valid CPR and First Aid certification. f) Maintain a safe, orderly, and welcoming environment. g) Coordinate facility scheduling and space allocation in alignment with University access priorities. h) Ensure compliance with University policies and applicable legislation. Operating Hours- Base Hours: a) Monday–Friday: 12:00 p.m. – 10:00 p.m. b) Saturday–Sunday: 12:00 p.m. – 5:00 p.m. Any proposed modifications to hours must receive prior University approval, Programming & Fitness Services The Service Provider shall: a) Develop and implement a structured fitness and recreation programming plan appropriate to the scale and capacity of the Fitness Centre and Double Gymnasium. b) Propose a mix of group fitness classes, specialty programming, leagues, clinics, and events designed to enhance student wellness and encourage participation. c) Outline the proposed program model, including frequency, target audience, class capacity, and program lifecycle management. d) Identify opportunities for revenue-generating programming and demonstrate how such programming supports operational sustainability. e) Regularly evaluate and refresh programming offerings based on participation data and demand. The Service Provider is expected to maintain an active and evolving programming schedule appropriate to the scale of the facility, designed to promote participation, engagement, and student wellness throughout the term of the agreement. Marketing & Promotional Services The Service Provider shall: a) Develop and execute a marketing and promotional strategy. b) Promote participation among students, faculty, staff, and community members. c) Support membership growth initiatives. d) Build local community partnerships to support rentals and programming. e) Ensure all marketing materials align with University branding guidelines. Administration & Financial Management The Service Provider shall: a) Provide and maintain a recreation management software system. b) Administer membership registration, renewals, cancellations, payments, and access control. c) Manage program registrations and facility rentals. d) Distribute, collect, review, approve, and securely store participant waivers and risk acknowledgment forms required for facility access, programs, leagues, rentals, or special events. Waiver language and requirements may be subject to review and approval by the University. e) Operate secure payment processing systems. f) Ensure that all systems used to process, store, or transmit payment card information comply with the Payment Card Industry Data Security Standard (PCI DSS). Where third-party payment processors are used, the Service Provider shall ensure that such providers are PCI DSS compliant. g) Provide transparent financial reporting consistent with a cost-plus model. h) Submit monthly financial and utilization reports. i) Track and report key performance indicators including: i. Membership level. ii. Revenue generation iii. Utilization rates iv. Program participation Equipment & Facility Stewardship The Service Provider shall: a) Maintain inventory of existing equipment and assets. b) Conduct routine inspections and coordinate maintenance. c) Report equipment deficiencies or safety concerns promptly. d) Provide recommendations for equipment replacement or upgrades. e) Coordinate cleanliness standards with University Facilities staff. f) Ensure proper storage and care of equipment. Organizational Structure & Governance The Service Provider shall: a) Provide a clear organizational structure and reporting hierarchy. b) Identify qualifications of key personnel. c) Participate in regular review meetings with the University. d) Operate within a governance framework in which the University retains: i. Strategic direction ii. Operating hours iii. Fee structures iv. Access priorities v. Major program approvals e) Ensure that all programming and activities are conducted within the facilities align with University policies, operational priorities, and approved event categories. f) Third-party rentals, external programming, or special events shall not be permitted without the prior written approval of the University. g) The University and the Service Provider will establish an approved event framework outlining permitted event types and operational limitations, including reasonable restrictions on event scale, attendance, and risk profile. h) Certain higher-risk activities or events (including but not limited to martial arts, combat sports, or other activities deemed high risk by the University) may require additional insurance coverage and explicit written approval from the University prior to being scheduled. i) Where higher-risk activities are approved, the Service Provider may be required to demonstrate additional insurance coverage, which may include liability limits of up to $10,000,000 per occurrence, or such higher limits as may be reasonably required by the University. Health & Safety The Service Provider shall: a) Maintain documented health and safety policies and procedures. b) Implement incident reporting and documentation protocols. c) Coordinate with Campus Safety as required. d) Ensure compliance with applicable provincial and federal legislation. e) Maintain WSIB coverage and training records. f) Provide ongoing staff training in safety procedures. Provide evidence of compliance upon request. It is the University’s intention to enter into an agreement with one (1) legal entity. The term of the agreement is to be for three (3) years, with two (2) optional one (1) year renewal terms. The top-ranked respondent at the conclusion of evaluation will be invited to enter into negotiations for an agreement with the University. All proposals submitted are to be in English only. Interested respondents are to download the complete RFP documents free of charge at the University’s public purchasing portal https://uoguelph.bonfirehub.ca (the Portal). To contact the University or ask questions in relation to this RFP, respondents must register with the Portal and initiate the communication electronically through the Opportunity Q&A of the Portal. Registration is free of charge. The University will not accept any prospective respondent’s communications by any other means. Participating respondents are to submit proposals by uploading documents electronically to the Portal https://uoguelph.bonfirehub.ca. The University will not accept paper, fax or email submission. There will be no public opening of tenders for this RFP. The award of the RFP will be posted at the Portal. This procurement is subject to Chapter Five of the Canadian Free Trade Agreement. Project closes Apr 16, 2026 2:00 PM EDT.

Description: This RFP is an invitation by the University of Guelph to prospective Respondents to submit the second module to be procured within the implementation of a University wide Research Administration and Information Management System (RAIMS solution). Respondents should note that this RFP is for the Animal Use Protocols Software Module only (submission, tracking, regulation, and documentation of procedures, ethical compliance, and animal welfare standards in scientific research or teaching involving animal subjects), Respondents should provide information and pricing strictly for this module. It is the University’s intention to enter into the agreement with one (1) legal entity. The term of the agreement is to be for the full implementation of the project including setup, configuration, data migration, system integrations, testing, go-live activities and technical support for five (5) years immediately following the conclusion of initial implementation, with an option in favour of the University to extend the agreement on the same terms and conditions for up to five (5) additional one (1) year terms. The top-ranked Respondent(s) at the conclusion of evaluation will be invited to enter into negotiations for an agreement with the University. All proposals submitted are to be in English only. Interested respondents are to download the complete RFP documents free of charge at the University’s public purchasing portal https://uoguelph.bonfirehub.ca (the Portal). To contact the University or ask questions in relation to this RFP, respondents must register with the Portal and initiate the communication electronically through the Opportunity Q&A of the Portal. Registration is free of charge. The University will not accept any prospective proponent’s communications by any other means. Participating respondents are to submit proposals by uploading documents electronically to the Portal https://uoguelph.bonfirehub.ca. The University will not accept paper, fax or email submission. There will be no public opening of tenders for this RFP. The award of the RFP will be posted at the Portal. This procurement is subject to Chapter Five of the Canadian Free Trade Agreement. Project closes Mar 24, 2026 2:00 PM EDT.

Description: This Request for Supplier Qualification Supplier Qualification (“RFSQ”) is an invitation by the University of Guelph (the University) to submit non-binding proposals to become part of a Vendor of Record (VOR) for the provision of Real Estate Services as further described in the RFSQ document. The Real Estate Division is an ancillary department within the University of Guelph, responsible for the management, planning and development of real estate properties non-core to the University’s academic mission. The scope of the Real Estate Division’s holdings is extensive including research innovation parks, agricultural land, aggregate mines, greenfield sites, golf course facilities, single-family residential and mixed-use buildings. As a result of changing provincial funding models, the University is diversifying revenue streams to support our academic mission. In addition to generating revenue, the land holdings provide a unique opportunity to deliver housing and support a shared mission of economic development, innovation, community building and place-making within the City of Guelph. Project Objectives The Real Estate Division at the University intends to establish Qualified Supplier lists to assist the with the procurement of the five (5) Real Estate service categories: 1. Real Estate Marketing Services – Appendix F 2. Valuation & Appraisal Services – Appendix G 3. Transaction Advisory Services – Appendix H 4. Real Estate Brokerage Services – Appendix I 5. Financial & Economic Advisory Services – Appendix J Respondents may submit for any number of the five (5) Real Estate Service categories as listed. Requested and mandatory documents for each category will be outlined in the University’s submission portal and in the RFSQ documents. Scope The University plans to utilize this VOR to identify and prequalify up to three (3) suppliers per Real Estate Service category. The University seeks proposals from Qualified Suppliers with relevant experience, qualifications and expertise who have the capability to provide the following: • Real Estate Marketing Services • Valuation & Appraisal Services • Transaction Advisory Services • Real Estate Brokerage Services • Financial & Economic Advisory Services The term of the agreement(s) is to be for a period of three (3) years plus two (2) optional one (1) year terms. The University is to qualify up to three (3) suppliers per category. All proposals submitted are to be in English only. Interested proponents are to download the complete RFP documents free of charge at the University’s public purchasing portal https://uoguelph.bonfirehub.ca (the Portal). To contact the University or ask questions in relation to this RFP, proponents must register with the Portal and initiate the communication electronically through the Opportunity Q&A of the Portal. Registration is free of charge. The University will not accept any prospective proponent’s communications by any other means. Participating proponents are to submit proposals by uploading documents electronically to the Portal https://uoguelph.bonfirehub.ca. The University will not accept paper, fax or email submission. There will be no public opening of tenders for this RFP. The award of the RFP will be posted at the Portal. This procurement is subject to Chapter Five of the Canadian Free Trade Agreement. Project closes Mar 10, 2026 2:00 PM EDT.

Description: This Request for Supplier Qualification Supplier Qualification (“RFSQ”) is an invitation by the University of Guelph (the University) to submit non-binding proposals to become part of a Vendor of Record (VOR) for the provision of Real Estate Services as further described in the RFSQ document. The Real Estate Division is an ancillary department within the University of Guelph, responsible for the management, planning and development of real estate properties non-core to the University’s academic mission. The scope of the Real Estate Division’s holdings is extensive including research innovation parks, agricultural land, aggregate mines, greenfield sites, golf course facilities, single-family residential and mixed-use buildings. Through the renewed Strategic Plan (Our Time, 2022-2027) we have committed to help restore financial health through diversified and enhanced revenue streams. As such, we are looking to reimagine the urban holdings to both maximize revenue generation, while enhancing the local community, delivering diverse housing typologies, advancing action on climate change and nurturing collaboration, innovation, entrepreneurship, and research commercialization. As a result of changing provincial funding models, the University is diversifying revenue streams to support our academic mission. In addition to generating revenue, the land holdings provide a unique opportunity to deliver housing and support a shared mission of economic development, innovation, community building and place-making within the City of Guelph. We are committed to bold action in mitigating and adapting to the impacts of climate change and advancing environmental sustainability. As such, we are seeking a Respondent with a strong commitment to delivering precedent-setting models of prioritizing sustainability within strategic land use planning. The strategic land use plan will serve as a model for climate-friendly, climate-resilient, pedestrian and transit-oriented land use planning. Urban design and connectivity to the surrounding community will be an integral component to this work. Adjacent to the University, and within the geographic centre of the City of Guelph, the strategic land use plan will illustrate the envisioned massing and the relationship between built form, connectivity, land uses and open spaces. The strategic land use plan will prioritize a built form that leverages density, proximity and mix of uses, including but not limited to residential, commercial, retail, student housing, laboratory, greenspace, and community amenities to enhance sense of place by planning for development that fosters connection, convergence, innovation, entrepreneurship, economic resiliency and livability. To ensure integration with the surrounding community, the strategic land use plan will be designed to be truly pedestrian and transit oriented. As such, the Respondent will provide a conceptual urban design and connectivity plan. Stakeholder engagement will play a key role in informing the development of the strategic land use plan. The successful Supplier will facilitate stakeholder engagement on behalf and in collaboration with the Real Estate Division. We understand the innate connection between the role of space and inclusivity and well-being. As such, we are seeking a Respondent that is committed to prioritizing equity, diversity, inclusion, and indigeneity through all aspects of their work. In particular, the Respondent should be competent in applying a gender-based lens to the strategic land use planning to ensure everybody, regardless of their gender can actively and comfortably participate in these future spaces. Project Objectives The Real Estate Division at the University intends to establish Qualified Supplier lists to assist the with the procurement of the five (5) Real Estate service categories, each highlighted in section A.3 below. The University will require these services on an as required basis and in doing so, the University seeks to achieve the following macro objectives: • Supplement and support the Real Estate Division at the University as needed to address backlogged requests and new request with aggressive deadlines. • Create increased value for the University • Provide effective representation and support for the Real Estate Division’s operations and real estate portfolio. Scope The University plans to utilize this VOR to identify and prequalify up to three (3) suppliers per Real Estate Service category. The University seeks proposals from Qualified Suppliers with relevant experience, qualifications and expertise who have the capability to provide the following: 1. Experienced designated professionals who are knowledgeable in local, non-residential markets in Guelph and Ontario. 2. Appropriate cost effective sourcing strategies. 3. Professional valuations, advisory services and execution services. 4. Efficient, ethical and effective transaction management. 5. Research, analysis, accurate market data and market insights. 6. Customized reports covering market rends, local economic and demographic data for near term decision making and long range planning 7. Transparency and good governance. 8. An experienced account team to work closely with the University and be available for presentations / interactions with senior executives. 9. Streamlined processes for managing multiple large and small transactions and projects across several markets. 10. Licensed professionals in good standing with local and provincial Real Estate Boards. The University will reserve the right to undertake any market research and negotiations directly with landlords, vendors and purchasers, at its sole discretion. Service Categories The Qualified Supplier list will be broken out into the following service categories: Real Estate Marketing Services – Appendix F Valuation & Appraisal Services – Appendix G Transaction Advisory Services – Appendix H Real Estate Brokerage Services – Appendix I Financial & Economic Advisory Services – Appendix J The term of the agreement(s) is to be for a period of three (3) years plus two (2) optional one (1) year terms. The University is to qualify up to three (3) suppliers per category. All proposals submitted are to be in English only. Interested proponents are to download the complete RFP documents free of charge at the University’s public purchasing portal https://uoguelph.bonfirehub.ca (the Portal). To contact the University or ask questions in relation to this RFP, proponents must register with the Portal and initiate the communication electronically through the Opportunity Q&A of the Portal. Registration is free of charge. The University will not accept any prospective proponent’s communications by any other means. Participating proponents are to submit proposals by uploading documents electronically to the Portal https://uoguelph.bonfirehub.ca. The University will not accept paper, fax or email submission. There will be no public opening of tenders for this RFP. The award of the RFP will be posted at the Portal. This procurement is subject to Chapter Five of the Canadian Free Trade Agreement. Project closes Mar 04, 2026 2:00 PM EST.