Description: The University is issuing this Request for Information (RFI) to schedule commercially confidential strategic discussions from interested Respondents with experience in ERP Integrations. The intent of these discussions is to obtain feedback to assist the University in developing a more accurate Scope of Work and overall approach for an upcoming Request For Proposal (RFP) for implementation services for Finance ERP Software Platforms. Participation in these discussions are completely optional. They are no mandatory pre-requisite(s) for participation in any future RFP and do not give Respondents any advantage and are not intended to create a binding relationship of any description. Format The format of the discussions will be informal and performed via conference calls with selected Respondents. Calls will be one and a half hours in duration. The content of the discussions is shown in Section 4. A formal written response to the questions outlined in Section 4 is not requested or required as part of the response. All information will be collected through the conference calls. The University will not disclose or share the contents of each discussion with any other party, and information gathered will not be made public. However, the University does intend to use information gathered from each discussion to help shape the strategy and path forward on a future RFP. The University reserves the right to cap the number of RFI sessions it will hold. Attendees The University attendees will include representatives the Finance Optimization Program Team that may include the Program Owner, Program Manager, Procurement Representatives, and other key stakeholders within the business. Supplier attendees are requested to consist of: • The primary point of contact such as an Account Representative. • At least one representative who can speak to technologies and systems i.e. a Functional, Systems, or Business Analysis Lead. • At least one representative who can speak to the Supplier’s implementation/deployment capabilities, pathways, and considerations such as a Project Manager, Deployment Manager, or leader within the Professional Services Group who oversees such individuals. • Any additional Technical Subject Matter Experts who may have input to help guide the University’s path forward. Structure of Strategic Discussions Background Information: The University of Guelph is expecting to issue a Request for Proposal RFP to solicit responses from qualified and experienced Respondents to provide and implement a complete Enterprise Resource Planning (ERP) solution for Finance to replace and modernize its existing systems and business processes. The procurement will be conducted in a 2-Stage process, as shown below: Stage 1: Qualification of ERP Software Platforms The University is currently conducting a Request for Supplier Qualification for an ERP system for Finance. Two Respondents will be pre-qualified and eligible to be selected by Systems Integrators (SI) in the second Stage. The public RFSQ documents can be found at the following link; https://uoguelph.bonfirehub.ca/opportunities/109411 Stage 2: Selection of an ERP Systems Integrator and the final ERP solution SI’s will be required to submit proposals to incorporate/integrate one of the pre-qualified software platforms. Additional information: ‐ The University anticipates awarding an overall contract for ERP integration and software services in early 2028. If possible, the University expects the ERP integration to be complete by 2030. ‐ The University is made up of eight Colleges and a highly decentralized model of operations. Some Finance processes are centralized while most of them are decentralized with faculties and services maintaining their own finance resources, processes, procedures, and workflows to varying degrees. Central visibility of processes is further limited by non-standard documentation methods. ‐ The University has a mixed computing environment with a variety of legacy and current systems, including in-house developed applications. Multiple disparate systems are used across the University to track financial data, regulatory compliance, and performance analytics. Faculties and services often utilize point solutions for data tracking and analysis, leading to multiple versions of the truth, data manipulation and reconciliations. ‐ Researchers are the largest group of users of the Finance ERP. Future state must present clear, meaningful financial information in a way that is easy to use and understand including those without a finance or accounting background, with a key goal to reduce the administrative burden on academic and research staff. ‐ The current ERP solution was implemented in 1999. Over time, numerous add-ons, in-house applications and diverse methodologies were implemented to receive and process data from internal and external sources. Furthermore, several separate and distinct software applications were installed for some finance and research functions. Each software application requires its own administration and maintenance. The University intends to discuss the following items during the “Strategy Discussions” with each Supplier. A written response is NOT required. a) To enable Respondents to prepare accurate proposals at the RFP stage, what is the most critical information for the University to provide about our current conditions and future state requirements? b) What is the most overlooked information not provided in an RFP of this nature? c) Based on the decentralized structure of the University, and realizing the need for the finance ERP to be a single source of truth for financial records, what is the best approach to reconcile these requirements? d) What key personnel from both the supplier and client side are critical to the success of the overall project? e) The University has initiated a multi-step award process as outlined below. What are the main risks and challenges with this approach? High Level Summary Part 1 - Proposal Evaluation The University intends to issue an RFP and evaluate responses based on criteria such as experience, methodology and cost. The University would then shortlist a set number of the highest-ranking Respondents and initiate a Best & Final Offer stage. Part 2 – Best & Final Offer (BAFO) This stage will include sharing clarifying information with shortlisted Respondents, proposal validation discussions, and a fit-gap analysis. Short-listed Respondents will then be requested to submit a Best & Final Offer for evaluation. Part 3 - ERP Solution When the BAFO evaluation has been successfully completed and a top ranked Respondent identified, the University will negotiate and award the overall contract. f) Are there any other factors/issues/items the University should consider? g) What common change management challenges arise in highly decentralized organizations? h) Open Discussion Project closes Oct 16, 2026 2:00 PM EDT.

Description: This RFP is an invitation to prospective Respondents to submit a non-binding proposal for the provision of a Dry Bean Research Plot Seeder, as described in the RFP-2026revision 1 Project Overview The Department of Plant Agriculture’s Dry Bean Breeding and Computational Biology Program and Research Station Operations at the University of Guelph requires one (1) Dry Bean Research Plot Seeder to be used primarily at the Elora and Woodstock Research Stations. This Research Plot Seeder will be used to plant a variety of dry bean market classes (e.g. navy, black, pinto, kidney, cranberry, great northern, yellow), and azuki beans. This niche crop includes a range of seed shapes and sizes, from 10g-70g/100sd. Their seed coat is delicate and easily damaged, which can result in poor germination or seedling vigor. Proposals are welcomed for cone and belt seeders which will retain our ability to plant a variety of dry and azuki bean market classes together in one plot, vary plot lengths, row widths and seeding depths, while improving the safety of operators, better the efficiency of trial setup and planting, and future digital data integration through GPS plot tripping. The seeder will plant four 38cm rows or two 76cm rows from one cone. The belt and cone seeder will evenly distribute the seed around the belt, ensuring even population density within the plot. The spinner will not damage seed coats and divide between every or every-other row unit. Row units will be outfitted with the appropriate components (trash whippers, openers, closers, press wheel, etc.) for conventional and no-till planting of dry beans. The research seeder will be used beyond regular business hours every day during the planting season, which typically runs for three weeks beginning the last week of May. The research plot seeder could be running for up to 10 hours a day during the peak time. It must be capable of being safely transported between research stations ~95km apart. During non-planting season, the research plot seeder will be stored in a secured unheated building. Occasionally, the research plot seeder needs to travel on local roadways to access fields. In those situations, the research plot seeder will be driven onto local roadways in accordance with Ministry of Transportation (MTO) regulations regarding farm equipment on the road. The Budget for this project is $220,000 CAD Delivery is required on or before March 31, 2027. Key Deliverables The successful Respondent is expected to: • Supply one (1) new Dry Bean Research Plot Seeder that meets all functional requirements detailed in this RFP. • Supply software and associated licenses if required. • Supply all documentation including, but not limited to, user manuals, maintenance and troubleshooting information in hardcopy and electronically. • Provide professional services for integration, calibration, validation and testing of equipment and related components until the University’s final acceptance. • Provide on-site training for end users of the equipment. • Provide manufacturers’ warranty for at least one (1) year, with pricing for extended warranty. • Provide local maintenance and technical support during and beyond the manufacturer’s warranty. TECHNICAL REQUIREMENTS GENERAL The University is looking for a research plot seeder with its individual components well designed and built to demonstrate high performance, high quality, and robustness. A seeder which chiefly can safely and reliably plant a variety of dry bean market classes together, can be safely transported the 95km from Elora to Woodstock research stations, and is easily calibrated for different plot lengths or widths. Row Units The University is looking for a research plot seeder with row units suitable for the conventional or no-till planting of various dry bean market classes in 2-row wide (76cm) and 4-row narrow (38cm) row widths. Seeding depth will be simply and quickly adjusted in fine increments between 2cm and 9 cm. The components should be robust and easily maintained, with provision for the detection of bridges and a simple row spacing adjustment. Planting system The University is looking for a research plot seeder with a planting system which evenly distributes seed to achieve the uniform seedling emergence needed for a consistent stand across research trials. Seed from one cone will be distributed to each of four row units for a 4-row 38cm plot, or every other row unit for a 2-row 76cm plot. The distribution and transportation of seed will not cause seed coat damage. . GPS Trip The University is looking for a research plot seeder with GPS auto trip to improve accuracy of plot placement and allow for smoother integration with downstream UAV and digital data systems. Plot length will be adjustable between 1 and 6.5m with a 1 to 1.8m alleyway. Software and hardware will be included for GPS plot trip and digital plot map generation. An analog back up will be available for plot tripping and row marking. Planting will be sinusoidal, without stopping at each turn. Propulsion The University has access to a Case IH Farmall 120u (outfitted with Trimble GPS) which will be used to propel the seeder. The seeder must have a reasonable turning radius (<5m), a mechanism for leveling, provisions for rider safety and comfort, provisions for safe transportation, be easily attached or detached, GPS integration and controls, and sufficient power to operate all components of the seeder. Three-point hitch models are preferred but pull-behind models will be accepted. Operator stage The research plot seeder must be safe and comfortable to operate and have a variety of features such as sun protection, ergonomic seating and tray holder (37x60cm), and communications. The average height of the operator’s head must be less than 3m from the ground. MINIMUM SPECIFICATIONS The proposed seeder should meet the following minimum specifications: · Plant multiple market classes of dry and azuki bean in the same plot without damage (seed size range of 10g-70g/100sd). · Plant 4-38cm row plot or 2-76cm row plot from one cone. · Adjustable row width with a harvest width no more than 1.25m per plot. · Plant plot lengths from 1 to 6.5m. · Plot placement controlled by GPS auto trip. Software to control auto trip hardware and produce digital plot map. · Analog back up for plot tripping and row marking. · Fine adjustment of planting depth. · Function with Case IH Farmall 120u (outfitted with Trimble GPS system). · Openers, closers, trash whippers, etc. appropriate for conventional or no-till planting. · Dimensions and weight are appropriate for legal and safe travel and trailer transportation on Ontario roads. MANDATORY TECHNICAL REQUIREMENTS · Plant multiple market classes of dry and azuki bean in same plot without damage (seed size range of 10g-70g/100sd). · Plant narrow 4-row and wide 2-row (38-76cm) plots with a harvest width no more than 1.25m per plot. · Plant plot lengths from 1 to 6.5m with 1-1.8m alleyway. · Plot placement controlled by GPS auto trip. Software to control auto trip hardware and produce digital plot map. · Fine adjustment of planting depth (2-9cm). · Function with Case IH Farmall 120u (outfitted with Trimble GPS). · Openers, closers, trash whippers, etc. appropriate for conventional or no-till planting. · Dimensions and weight are appropriate for legal and safe travel and trailer transportation on Ontario roads. The top-ranked respondent at the conclusion of evaluation will be invited to enter into negotiations for an agreement with the University. It is the University’s intention to enter into the agreement with up to one (1) legal entity. All proposals submitted are to be in English only. Interested respondents are to download the complete RFP documents free of charge at the University’s public purchasing portal https://uoguelph.bonfirehub.ca (the Portal). To contact the University or ask questions in relation to this RFP, respondents must register with the Portal and initiate the communication electronically through the Opportunity Q&A of the Portal. Registration is free of charge. The University will not accept any prospective respondent’s communications by any other means. Participating respondents are to submit proposals by uploading documents electronically to the Portal https://uoguelph.bonfirehub.ca. The University will not accept paper, fax or email submission. There will be no public opening of tenders for this RFP. The award of the RFP will be posted at the Portal. This procurement is subject to Chapter Five of the Canadian Free Trade Agreement. Project closes Oct 02, 2026 2:00 PM EDT.

Description: This Request for Supplier Qualifications (“RFSQ”) is an invitation by the University of Guelph (the “University”) to prospective Bidders to qualify for eligibility to provide Enterprise Resource Planning (ERP) Software Platform for Finance as further described in Section A of the RFSQ Particulars (Appendix A) (the “Deliverables”). The University will pre-qualify up to two (2) enterprise cloud based SaaS (Software as a Service) Enterprise Resource Planning (ERP) systems. Once the proposed platforms are pre-qualified the University will issue a Request For Proposal (RFSQ) for Software Integration (SI) services to integrate one of the pre-qualified ERP proposed platforms . The University may then decide to award a contract for the provision of both integration services and the pre-qualified ERP software solution (as an authorized reseller) OR award separate contracts to Bidders for the software integration services and for the purchase of the pre-qualified ERP software platform. Project closes Sep 10, 2026 2:00 PM EDT.

Description: The University currently lacks a standardized, institutionally supported method for tracking its research activity and impact, as well as a consistent means of benchmarking its research enterprise against peer institutions. The University is seeking to acquire a tool to address these needs. The tool should help the University track a wide range of research outputs and their impact, benchmark performance, and map collaborations and emerging trends. It should also aid in identifying funding opportunities, correcting inaccurate research records, and creating dashboards and reports. It is the University’s intention to enter into the agreement with one (1) legal entity. The top-ranked proponent at the conclusion of evaluation will be invited to enter into negotiations for an agreement with the University. All proposals submitted are to be in English only. To contact the University or ask questions in relation to this RFP, initiate communication electronically through the Opportunity Q&A. Participating proponents are to submit proposals by uploading documents electronically to the Portal https://uoguelph.bonfirehub.ca. The University will not accept paper, fax or email submission. The award of the RFP will be posted at the Portal. This procurement is subject to Chapter Five of the Canadian Free Trade Agreement. Project closes Aug 19, 2026 2:00 PM EDT.

Description: The University is seeking a complete analytical platform that supports high-throughput volatile analysis of fermentation, microbiome-derived samples, and other complex matrices. The successful proponent will provide a fully integrated solution that includes a gas chromatograph, triple quadrupole mass spectrometer, large-capacity autosampler with automated headspace and SPME sample preparation capabilities, software including data analysis for identification and quantitation, installation, training, warranty, and ongoing support services. It is the University’s intention to enter into the agreement with one (1) legal entity. The top-ranked proponent at the conclusion of evaluation will be invited to enter into negotiations for an agreement with the University. All proposals submitted are to be in English only. To contact the University or ask questions in relation to this RFP, initiate communication electronically through the Opportunity Q&A. Participating proponents are to submit proposals by uploading documents electronically to the Portal https://uoguelph.bonfirehub.ca. The University will not accept paper, fax or email submission. There will be no public opening of tenders for this RFP. The award of the RFP will be posted at the Portal. This procurement is subject to Chapter Five of the Canadian Free Trade Agreement. Project closes Aug 18, 2026 2:00 PM EDT.

Description: This Request for Proposal (RFP) seeks to select a visionary, multidisciplinary consulting team, led by an experienced prime consultant (architect), to provide complete and professional services for the design and construction of the redevelopment of the 363–369 Gordon Street site into a landmark, mixed use student residence. Project closes Aug 20, 2026 3:00 PM EDT.

Description: The University is seeking a small animal live imaging system to measure bioluminescence and fluorescence in various small animal models of infection and disease. Example applications include quantifying bacterial burden over the course of an infection via bioluminescence and measuring tumor volume in cancer models using fluorescent markers. Given the breadth of research at the University, which includes both labs working with immunodeficient mice as well as labs which study infectious disease, it is essential the imaging system serve a broad range of applications. As such, the University is seeking a system which allows the use of immunodeficient mice in addition to mice infected with pathogens. It is the University’s intention to enter into the agreement with one (1) legal entity. The top-ranked proponent at the conclusion of evaluation will be invited to enter into negotiations for an agreement with the University. All proposals submitted are to be in English only. To contact the University or ask questions in relation to this RFP, initiate communication electronically through the Opportunity Q&A. Participating proponents are to submit proposals by uploading documents electronically to the Portal https://uoguelph.bonfirehub.ca. The University will not accept paper, fax or email submission. There will be no public opening of tenders for this RFP. The award of the RFP will be posted at the Portal. This procurement is subject to Chapter Five of the Canadian Free Trade Agreement. Project closes Aug 10, 2026 2:00 PM EDT.

Description: RFSQ 2023-F315 for Communications and Marketing Professional Services was issued and evaluated in 2023. Each year, a Request for Supplier Qualification (RFSQ) Refresh invites vendors not yet prequalified to submit non-binding proposals for potential inclusion in the University of Guelph’s Vendor of Record (VOR) established under RFSQ 2023-F315. The service categories, evaluation criteria, and scope of work remain unchanged from the 2025 Refresh (RFSQ Refresh 2025052). For existing prequalified vendors: • Vendors prequalified under the original RFSQ 2023-F315 or a subsequent refresh will remain prequalified for their previously awarded category or categories. • Existing vendors do not need to submit proposals for any category in which they are already prequalified. • Existing vendors must submit the necessary documentation to be considered for prequalification under any service category for which they are not yet prequalified For new respondents: • New respondents are invited to submit proposals for any service category, in accordance with the requirements set out in the RFSQ refresh. All submissions will be evaluated to determine potential inclusion as a prequalified supplier within the specified category or categories. Please refer to RFSQ 2023-F315 submission requirements Project closes Jul 27, 2026 2:00 PM EDT.

Description: This Request for Proposal (“RFP”) is an invitation by the University of Guelph (the University) to submit non-binding proposals for Dry Bean Planter Equipment for Research as further described in the RFP document. Project Overview The Department of Plant Agriculture’s Dry Bean Breeding and Computational Biology Program and Research Station Operations at the University of Guelph requires one (1) dry bean research planter to be used primarily at the Elora and Woodstock Research Stations. This research plot planter will be used to plant a variety of dry bean market classes (navy, pinto, kidney, cranberry), and azuki beans. Proposals are welcomed for units which will improve upon current system (cone and belt, cable trip); the seed distribution, accuracy of plot dimensions and seeding depth, the safety of operators, better the efficiency of trial setup and planting, and future digital data integration through GPS auto steer and GPS auto trip. The research planter will be used beyond regular business hours every day during the planting season, which typically runs for three weeks beginning the last week of May. The research plot planter could be running for up to 10 hours a day during the peak time. During non-planting season, the research plot planter will be stored in a secured unheated building. Occasionally, the research plot planter needs to travel on local roadways to access fields. In those situations, the research plot planter will be driven onto local roadways in accordance with Ministry of Transportation (MTO) regulations regarding farm equipment on the road. The Budget for this project is $220,000 CAD Delivery is required by March 15, 2027. Key Deliverables The successful Respondent is expected to: • Supply one (1) new Dry Bean Research Planter that meets all functional requirements detailed in this RFP. • Supply software and associated licenses if required. • Supply all documentation including, but not limited to, user manuals, maintenance and troubleshooting information in hardcopy and electronically. • Provide professional services for integration, calibration, validation and testing of equipment and related components until the University’s final acceptance. • Provide on-site training for end users of the equipment. • Provide manufacturers’ warranty for at least one (1) year, with pricing for extended warranty. • Provide local maintenance and technical support during and beyond the manufacturer’s warranty. TECHNICAL REQUIREMENTS GENERAL The University is looking for a research plot planter with its individual components well designed and built to demonstrate high performance, high quality, and robustness. A planter which chiefly can safely and efficiently plant a variety of dry bean market classes, can be safely transported the 95km from Elora to Woodstock research stations, and is easily calibrated for different plot lengths or seeding densities. Row Units The University is looking for a research plot planter with row units suitable for the conventional or no-till planting of various dry bean market classes in 2-row wide (60cm) and 4-row narrow (36cm) row widths. The components should be robust and easily maintained, with provision for the detection of bridges and a simple row spacing adjustment. Planting system The University is looking for a research plot planter with a planting system which delivers seed at a depth and population which is conducive to even seedling emergence needed for a consistent stand across research trials. We are interested in planters which can plant one envelope of seed per 4-row plot (split), with an option to plant one envelope per row. The seeding depth and plot length should be simply and quickly adjustable, with a back-up system for plot tripping and row marking. GPS Trip and Steer The University is looking for a research plot planter with GPS auto trip and GPS auto steer, if self-propelled) to improve accuracy of plot placement and allow for smoother integration with downstream UAV and digital data systems. Propulsion The University has access to a Case IH Farmall 120u (outfitted with Trimble GPS) which may be used to propel the planter. Alternatively, it may be self-propelled. The planter must have a reasonable turning radius (~8m), provisions for rider safety and comfort, provisions for safe transportation, be easily attached or detached, if necessary, GPS integration and controls, and sufficient power to operate all components of the planter. Operator stage The research plot planter must be safe and comfortable to operate and have a variety of features such as sun protection, ergonomic seating and tray holder (37x60cm), and communications. The average height of the operator’s head must be less than 3m from the ground. MINIMUM SPECIFICATIONS The proposed Planter should meet the following minimum specifications: · Plant multiple market classes of dry and azuki bean without damage (seed size range of 10g/100sd-70g/100sd). · Adjustable row width (36-61cm) with a harvest width no more than 1.25m per plot. · Plant plot lengths from 1 to 6.5m. · Plot placement controlled by GPS auto trip. Software to control auto trip hardware and produce digital plot map. · Driven by GPS auto steer if self-propelled. · Analog back up for plot tripping and row marking. · Fine adjustment of planting depth. · Function with Case IH Farmall 120u (outfitted with Trimble GPS system), or self propelled. · Openers, closers, trash whippers, etc. appropriate for conventional or no-till planting. · Dimensions and weight appropriate for safe travel and trailer transportation on Ontario roads. D. MANDATORY TECHNICAL REQUIREMENTS · Plant multiple market classes of dry and azuki bean without damage (seed size range of 10g/100sd-70g/100sd). · Plant narrow 4-row, and wide 2-row (36-61cm) plots with a harvest width no more than 1.25m per plot. · Plant plot lengths from 1 to 6.5m. · Plot placement controlled by GPS auto trip. Software to control auto trip hardware and produce digital plot map. · Driven by GPS auto steer if self-propelled. · Fine adjustment of planting depth. · Function with Case IH Farmall 120u (outfitted with Trimble GPS), or self propelled. · Openers, closers, trash whippers, etc. appropriate for conventional or no-till planting. · Dimensions and weight appropriate for safe travel and trailer transportation on Ontario roads. All proposals submitted are to be in English only. Interested proponents are to download the complete RFP documents free of charge at the University’s public purchasing portal https://uoguelph.bonfirehub.ca (the Portal). To contact the University or ask questions in relation to this RFP, proponents must register with the Portal and initiate the communication electronically through the Opportunity Q&A of the Portal. Registration is free of charge. The University will not accept any prospective proponent’s communications by any other means. Participating proponents are to submit proposals by uploading documents electronically to the Portal https://uoguelph.bonfirehub.ca. The University will not accept paper, fax or email submission. There will be no public opening of tenders for this RFP. The award of the RFP will be posted at the Portal. This procurement is subject to Chapter Five of the Canadian Free Trade Agreement. Project closes Jul 24, 2026 2:00 PM EDT.

Description: Design fees for the renovation of the Vehicle Services space into and Engineering Civils Lab and the renovation of the Grad spaces on the second and third floor of the Thornborough building. Project closes Jul 14, 2026 3:00 PM EDT.