Procurement and Payables

Mandate

The University strives to procure all goods and services by applying professional and ethical standards in the execution of contracts that protect both buyer and seller and demonstrate the prudent and economical use of resources provided to the University by its stakeholders.

  • Purchasing Services will assist in the sourcing, development of competitive bid documents, negotiation of terms and conditions, issuance of purchase orders and expediting, when requested.
  • Accounts Payable will ensure the timely and accurate payment and reporting of all non-salary disbursements to suppliers, employees and students for the University of Guelph.

Procurement & Payables Deadlines

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Please have Invoices and Travel and Expense Claims to Payment Services by 4:30pm on Wednesday December 11th, to be included in the last payment run for December.  Any expense claims received after 4:30 pm on December 11th will be processed in the New Year.  (exception noted below)

 

**P&M PDR and Exempt Group PDR**

Please see due date above for Expense Claims, but note that any purchases made for P&M PDR and Exempt Group PDR from December 12th to December 31st must be submitted to Payment Services by 4:30 Friday January 3rd. Again for all purchases made prior to December 12th see deadline above.

Procurement & Payables Updates

Contract Updates - Car Rental and Shredding

Oct 23 2018 - 10:46

Below are some changes to the University's existing contracts with EAN (Enterprise Car Rental) and Shred-It. Please forward this email to those who handle vehicle reservations and office document shredding in your area.

1.  Enterprise Car Rental

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Procurement Procedure Changes for Implementation of New Trade Agreements

Aug 24 2018 - 16:34

This memo was originally sent on January 30, 2018. 

To: Financial Contacts, Department Heads and Directors, Chairs and Deans

Please forward this email to all staff involved in the procurement process within your department, such as initiating procurement contracts,...