Procurement and Payables

Mandate

The University strives to procure all goods and services by applying professional and ethical standards in the execution of contracts that protect both buyer and seller and demonstrate the prudent and economical use of resources provided to the University by its stakeholders.

  • Purchasing Services will assist in the sourcing, development of competitive bid documents, negotiation of terms and conditions, issuance of purchase orders and expediting, when requested.
  • Accounts Payable will ensure the timely and accurate payment and reporting of all non-salary disbursements to suppliers, employees and students for the University of Guelph.

Procurement & Payables Deadlines

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Please note the following accounting deadlines for fiscal year 2016/17. 

Document & Request Due To Deadline Date Time
Purchase Order De-commitment Request Purchasing Services April 27, 2017  4:30pm
Travel Expense Claim (signed claim with receipts) Payment Services May 1, 2017  4:30pm
Requisitions for After-Fact HVPO (Orders are received by April 30, 2017) Purchasing Services May 8, 2017 10:00am
WebNow Electronic Routing for Approval Payment Services May 8, 2017 10:00am
Coded Invoices Payment Services May 8, 2017 10:00am
Petty Cash Payment Services May 1, 2017  4:30pm
Cheque Requisitions Payment Services May 8, 2017 10:00am

 

Procurement & Payables Updates

New Option for claiming Per Diems Outside of Canada

Apr 12 2017 - 16:20

To simplify claiming of per diem allowances on expense claims for travel outside of Canada, you may now claim your USA or International per diem allowance in CAD. 

Normally when claiming the USA or International per diem allowance in USD you are expected to provide the appropriate OANDA (...

ECS updates and down time notification

Feb 10 2017 - 12:27

Please be advised that ECS will not be available from 2:00pm on Friday, February 10, 2017 to 2:00pm on Sunday, February 12, 2017 while we implement system enhancements and updates.

The following enhancements and updates will be implemented effective Monday, February 13, 2017:

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