Procurement and Payables


The University strives to procure all goods and services by applying professional and ethical standards in the execution of contracts that protect both buyer and seller and demonstrate the prudent and economical use of resources provided to the University by its stakeholders.

  • Purchasing Services will assist in the sourcing, development of competitive bid documents, negotiation of terms and conditions, issuance of purchase orders and expediting, when requested.
  • Accounts Payable will ensure the timely and accurate payment and reporting of all non-salary disbursements to suppliers, employees and students for the University of Guelph.

Procurement & Payables Deadlines

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Please note the following accounting deadlines for fiscal year 2017/18. 

Document & Request Due To Deadline Date Time
Purchase Order De-commitment Request for 2017/18 fiscal year Purchasing Services April 27, 2018  4:30pm
Travel Expense Claim (signed claim with receipts) Payment Services May 1, 2018  4:30pm
Petty Cash Payment Services May 1, 2018 4:30pm

Requisitions for After-Fact HVPO

(for goods and / or services already received by April 30, 2018)

Purchasing Services May 7, 2017 10:00am
WebNow Electronic Routing for Approval Payment Services May 7, 2018 10:00am
Coded Invoices Payment Services May 7, 2018 10:00am
Cheque Requisitions Payment Services May 7, 2018 10:00am
ADI - Journal Entries Controller's Office May 10, 2018 1:00pm


Procurement & Payables Updates

Product Recall - HP Laptops - Important Announcement - Battery Recall

Jan 11 2018 - 11:17

Please note the below HP safety warning that was recently issues concerning a Battery Recall Notice announced by HP for selected HP Notebooks.

For the original posting of this HP Battery Recall Notice, to validate if your battery is affected, and for replacement order procedures, please...

New Hybrid Savings Program for Staples Office Supply SMC

Oct 25 2017 - 13:48

We are pleased to announce that Purchasing Services has signed a contract amendment with Staples Business Advantage to address the issue that our contract pricing in Eway sometimes is not competitive with the pricing found in

As you know, the University has a campus wide...