Procurement and Payables

Mandate

The University strives to procure all goods and services by applying professional and ethical standards in the execution of contracts that protect both buyer and seller and demonstrate the prudent and economical use of resources provided to the University by its stakeholders.

  • Purchasing Services will assist in the sourcing, development of competitive bid documents, negotiation of terms and conditions, issuance of purchase orders and expediting, when requested.
  • Accounts Payable will ensure the timely and accurate payment and reporting of all non-salary disbursements to suppliers, employees and students for the University of Guelph.

Procurement & Payables Deadlines

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Please note the following accounting deadlines for fiscal year 2017/18. 

Document & Request Due To Deadline Date Time
Purchase Order De-commitment Request for 2017/18 fiscal year Purchasing Services April 27, 2018  4:30pm
Travel Expense Claim (signed claim with receipts) Payment Services May 1, 2018  4:30pm
Petty Cash Payment Services May 1, 2018 4:30pm

Requisitions for After-Fact HVPO

(for goods and / or services already received by April 30, 2018)

Purchasing Services May 7, 2017 10:00am
WebNow Electronic Routing for Approval Payment Services May 7, 2018 10:00am
Coded Invoices Payment Services May 7, 2018 10:00am
Cheque Requisitions Payment Services May 7, 2018 10:00am
ADI - Journal Entries Controller's Office May 10, 2018 1:00pm

 

Procurement & Payables Updates

Contract Updates - Car Rental and Shredding

Oct 23 2018 - 10:46

Below are some changes to the University's existing contracts with EAN (Enterprise Car Rental) and Shred-It. Please forward this email to those who handle vehicle reservations and office document shredding in your area.

1.  Enterprise Car Rental

...

Procurement Procedure Changes for Implementation of New Trade Agreements

Aug 24 2018 - 16:34

This memo was originally sent on January 30, 2018. 

To: Financial Contacts, Department Heads and Directors, Chairs and Deans

Please forward this email to all staff involved in the procurement process within your department, such as initiating procurement contracts,...