Procurement and Payables

Mandate

The University strives to procure all goods and services by applying professional and ethical standards in the execution of contracts that protect both buyer and seller and demonstrate the prudent and economical use of resources provided to the University by its stakeholders.

  • Purchasing Services will assist in the sourcing, development of competitive bid documents, negotiation of terms and conditions, issuance of purchase orders and expediting, when requested.
  • Accounts Payable will ensure the timely and accurate payment and reporting of all non-salary disbursements to suppliers, employees and students for the University of Guelph.

Procurement & Payables Deadlines

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Please note the following accounting deadlines for fiscal year 2018/19. 

Document

Due To 

Deadline Date

Time

Purchase Order De-commitment

Request for 2018/19 fiscal year

Purchasing Services

April 26, 2019

  4:30 pm

Travel Expense Claim

(signed claim with receipts)

Payment Services

May 1, 2019

  4:30 pm

Petty Cash

Payment Services

May 1, 2019

  4:30 pm

Requisitions for After-Fact HVPOs

(for goods/services already

Received by April 30, 2019)

Purchasing Services

 

May 6, 2019

 

10:00 am

WebNow Electronic Routing for Approval

Payment Services

May 6, 2019

10:00 am

Coded Invoices

Payment Services

May 6, 2019

10:00 am

Cheque Requisitions

Payment Services

May 6, 2019

10:00 am

 

Procurement & Payables Updates

Contract Updates - Car Rental and Shredding

Oct 23 2018 - 10:46

Below are some changes to the University's existing contracts with EAN (Enterprise Car Rental) and Shred-It. Please forward this email to those who handle vehicle reservations and office document shredding in your area.

1.  Enterprise Car Rental

...

Procurement Procedure Changes for Implementation of New Trade Agreements

Aug 24 2018 - 16:34

This memo was originally sent on January 30, 2018. 

To: Financial Contacts, Department Heads and Directors, Chairs and Deans

Please forward this email to all staff involved in the procurement process within your department, such as initiating procurement contracts,...