Doing Business with the University

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Thank you for your interest in becoming a supplier to the University of Guelph.

Standard Terms and Conditions for Purchase Orders

The University of Guelph's standard terms and conditions apply to all the purchases made by the University except otherwise indicated on the purchase orders.  Suppliers can view the University's standard terms and conditions by visiting Purchase Order Terms and Conditions page.

Delivery and Receiving at the University

The University of Guelph does not have a centralized receiving department.  Suppliers should observe the specific shipping and delivery instructions on individual purchase orders.  If such instructions are not available, suppliers should contact the person who is listed as the contact for the specific order prior to shipping or delivery to obtain related instructions, such as delivery address, building name and specific location, room number and any other delivery related information.

Suppliers should be aware that not all University buildings have loading docks. All suppliers must ensure that any special arrangements required for safe delivery of your product due to size, weight or configuration of the product or delivery process meet the University's environmental, health and safety standards and procedures, and any such special requirements are communicated with your delivery staff or any other third party contractors who deliver to the University on your behalf.

Parking at the University

All suppliers shall observe the University's parking regulations for visitors and contractors. Failure to abide by the University's parking regulations may result in the vehicle being ticketed and/or towed. Detailed information about the University's parking regulations is available at the University's Sustainable Transportation & Parking Services website https://www.parking.uoguelph.ca/.

All suppliers shall pay for own parking at the University of Guelph. All parking shall be in the designated area including delivery and service vehicles.

We hope you have a wonderful experience visiting our campus.

Code of Ethical Conduct for Suppliers

The University of Guelph is committed to promoting a greater standard of ethical conduct from suppliers and subcontractors by actively implementing our policy and procedures, working constructively with campus community and suppliers and moving toward purchasing from employers who treat their employees in an ethical manner.

At present, the Code of Ethical Conduct for Suppliers and Subcontractors in Relation to Working Conditions and Employment Standards applies to university purchases from suppliers and immediate subcontractors involved in the production, distribution and/or sale of any product falling into at least one of the following categories: (a) Products bearing the name, logo, image or trademark of the University that are sold or given away as promotional items; (b) Products that are monitored by a third-party agency that is independent of the monitored party, excluding books, research materials and research equipment. 

The University of Guelph expects to do business only with suppliers and subcontractors whose workers are present to work voluntarily, are not at undue risk of physical harm, are fairly compensated and are not exploited in any way. University suppliers must operate workplaces, and require that their immediate subcontractors operate workplaces that adhere, at a minimum, to the following statements of principle with respect to working standards and to the detailed standards and practices outlined in the Procedures for Implementation of the University of the Guelph Code of Conduct for Suppliers and Subcontractors in Relation to Working Conditions and Employment Standards

Open Competitive Procurement

The University of Guelph currently uses MERX as our public electronic tendering service to solicit bids for goods and services valued at $100,000 or more. Suppliers who are interested in these bidding opportunities need to subscribe to MERX to access all our publicly posted opportunities.

To obtain more information, to subscribe to MERX, or to find out the current bidding opportunities available, please visit website www.merx.com.

SMC Supplier Invoice Submission

For the University's Supply Managed Contract (SMC) supplier community, the University provides a consolidated invoicing and payment process by accepting invoices through either the University's Online Billing System or the University's designated ERP Interface File.

To submit invoices through the Online Billing System, please click here.