For what type of purchases do we have to have a contract?

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Contract means an agreement entered into by two or more parties with the intention of creating a legal obligation.

A contract doesn’t have to be in the form of a document signed by both parties.  It can be in the form of any one of the following:

  • Authorization of purchase made by P-card
  • Low value purchase order issued by the department
  • High value purchase order issued by Purchasing Services
  • Purchase order issued by one of University’s Purchasing Centres
  • Signed agreement or contract
  • Signed acceptance of supplier’s quote/proposal

Based on above definition, all purchases of the University are to be covered by contracts.