Student Life Enhancement Fund
Do you have a non-academic initiative that you intend to participate in or provide to University of Guelph students – one that will enrich the student experience? Are you in need of funds to bring your initiative, project, or event to life? Apply to the Student Life Enhancement Fund (SLEF) and University of Guelph Alumni Association (UGAA) Student Experience Fund!
Approximately $100,000 is available through SLEF and $5,000 through UGAA for the Fall 2023 and Winter 2024 allocation cycles for applications meeting the criteria.
Who can apply?
Recognized University of Guelph student organizations and clubs, registered students, and University departments are eligible.
What are the purposes of these two Funds?
The Student Life Enhancement Fund (SLEF) was established to support non-academic initiatives that enrich the student experience.
In 2021, The University of Guelph Alumni Association (UGAA) established the UGAA Student Experience Fund to support student engagement. This fund is intended to nurture a culture of volunteerism, diversity, inclusivity, and civic engagement among the student body.
Your application will automatically be submitted to both the Student Life Enhancement Fund (SLEF) and the UGAA Student Experience Fund. Both Funds follow the same timeline and use the same review committee for all applications.
There are two opportunities to apply to the SLEF/UGAA Student Experience Fund for the 2023-2024 academic year:
- Applications open: Friday, September 8, 2023
- Application deadline: Friday, September 29, 2023, 9:00 a.m.
- Applicants Notified: Friday, October 27, 2023
- Funds disbursed: As soon as possible in the week(s) to follow
- Applications open: Friday, December 15, 2023
- Application deadline: Friday, January 19, 2024, 9:00 a.m.
- Applicants Notified: Thursday, February 29, 2024
- Funds Disbursed: As soon as possible in the week(s) to follow
Questions? Explore the FAQs in the tabs below and if you need further assistance, reach out to the Program Assistant, Student Experience via email@example.com.
SLEF and UGAA Student Experience Fund Proposals will be assessed based on the following criteria:
- Impact to and enrichment of the student experience
- Priority will be given to new initiatives and projects
- Priority will be given to inclusive initiatives and projects that benefit as broad segment of the student population as possible
- The number of students and others benefiting from or participating in the initiative
- The ability of the applicant to acquire funds elsewhere
- Financial need, as evidenced by a comprehensive budget
- Environmentally sustainable delivery (ie: no single use plastics, disposable items, etc.)
- Consideration of access (eg: Does the proposal increase access to the activity or consider and address barriers to access?)
Proposals that meet the below criteria are eligible for UGAA Student Experience Funding
- Priority will be given to initiatives that nurture a culture of volunteerism and civic engagement
- Priority will be given to initiatives that foster a culture of diversity and inclusion on campus
What SLEF and UGAA Student Experience Funds will not fund:
- The SLEF and UGAA Student Experience Fund are not intended to support the continued base operating expenses of existing programs or items of an on-going nature.
- Expenses related to salaries/wages, honoraria in lieu of salary/wages, gifts, give-a-ways, swag, merchandise and/or apparel will not be funded. Although these expenses may be a part of your initiative, you cannot apply for funds to support these specific budget lines. Any funds approved will be allocated for other items identified in your budget.
- Honoraria for judges or speakers will be considered. Decisions will be based on their expertise and the clarity in the application.
- Initiatives that take place outside the September 2023 to August 2024 academic year are ineligible.
- A new application will not be considered if the applicant has not submitted a final report and/or receipts for previously received grant funding.
- Funding will not be provided for the purchase of alcohol or other substances.
- Unsustainable consumables (plastic water bottles, single use items that can be substituted, non-value added travel)
- Initiatives that are academic in nature.
- Initiatives that duplicate existing programs.
Funding Limit for Individuals: Funds over $200.00 will only be made payable to a department, club, group or organization. Applicants who are individuals can only apply $200 or less.
Computer/Technical Equipment: A maximum of $600.00 will be awarded for computer and/or technical equipment. Consideration for an amount exceeding the maximum may occur if it is demonstrated that a specific computer or technical equipment is necessary. Computer software funding will only be allocated for software supported by Computing & Communications Services (CCS) unless it is demonstrated as necessary. Funding will not be provided for personal electronic devices.
Career Fair: A proposal that involves a career fair must include a signed letter of support from the Experiential Learning Hub.
Charitable Events: Funding will not be allocated to support a donation directly to a charity. However, funding will be provided to support the cost of hosting an initiative that enriches the student experience where the profits of the initiatives are allocated towards a registered charitable organization.
Networking and Community Development Events: Funding in support of events that are designed to facilitate networking or community development will be considered. Proposals submitted for purely social events will be considered at a lower priority. A maximum of $1,000 will be awarded for networking and community development events.
Attending a Conference: Funding in support of students attending a non-academic conference that enriches the student experience at the University of Guelph will be considered.
Individual Attendance: For acceptable non-academic conference requests, a student can receive up to a maximum of $200.
Group Attendance: Students applying to attend a non-academic conference with a group must apply as a team of up to 10 students. Special consideration may be made for international travel or for groups larger than 10 students.
Hosting a Conference: A group coordinating and hosting a non-academic conference on campus is eligible to apply for funding.
Applicants that submit more than one proposal must prioritize their submissions for funding consideration
1) Proposal is clear and concise:
- Provides clear evidence of student involvement and consultation during the development of proposal
- Identifies clear objectives and impact on participants
- Indicates student involvement in designing, implementing, and evaluating project
- Provides a realistic timetable
- Describes how the initiative will be evaluated in terms of meeting its objectives
- Describes how initiatives will be maintained after the funding is finished, if applicable
2) Proposal aligns with the SLEF and/or the UGAA Student Experience Fund purpose
- Meets eligibility/ineligibility guidelines as stated
- In the case of applications that directly involve only one or a few students, the expectation is for the applicant to demonstrate how this activity will benefit the larger student body, as per the criteria.
3) Proposers are eligible recipients
- Recognized University of Guelph student organizations and clubs, registered students, student government and University departments
4) Budget is detailed with projected costs, revenues, and justification
- Applicants must complete the budget template provided
- Are projected costs/revenues realistic?
- Are appropriate letters of support and quotes included (e.g. quotes for expenses)?
- Are other sources of funding or requests for support identified?
Step 1. Prepare by downloading and completing the Application Guide
(This Application Guide will be available for download here by August 2023.)
This document contains questions that are a guide to help you complete the online SLEF/UGAA Student Experience Fund Application. This is NOT the official application, but filling out this template in advance will help you prepare for your application.
Step 2. Prepare by downloading and completing the Budget Template.
(This Budget Template will be updated and available for download here by August 2023.)
Use this form to complete an itemized budget listing that outlines each estimated cost and any estimated revenue. Indicate the total cost to host the proposed initiative by subtracting revenue from costs. Save your budget. When it comes time to submit your application through GryphLife, upload your Budget Template.
Follow this Budget Naming Format: Organization_Initiative_Budget_yyyy
Example: Student Experience_Concert_Budget_2022
Step 3. Ready to Submit an Application?
Applications for Fall 2023 will be available on GryphLife.ca as of Friday, September 8, 2023. Check back here for the link to be redirected to the application at GryphLife.ca. Fall 2023 applications are due Friday, September 29, 9 a.m.
Successful grant recipients must complete Step 4.
Step 4: Submit your Final Report & Final Budget and/or Interim Report by the deadline
A final report is required from ALL grant recipients. Each final report must include a scanned copy of receipts and a detailed final budget using the Budget Template. If your initiative spans multiple semesters, we require an interim report each semester until your initiative is complete.
The deadlines for your interim or final report submissions are:
- Thursday, December 21, 2023 (Fall)
- Thursday, May 2, 2024 (Winter)
- Friday, August 16, 2023 (Summer).
Please submit your interim or final report at this link.