Name Changes

Name Changes at the University

The University has a process to enable students to change their name and/or gender marker on campus. The specific steps for changing your name and/or gender marker with the University depend on whether you've legally changed your name. If you have questions or concerns, please contact one of our Student Experience Advisors!

For students who haven't legally changed their name/gender marker, follow these steps:

1. Complete the Change of Chosen Name(s) and/or Gender Identity Information Form.
2. Email the form to thelinc@uoguelph.ca from your University of Guelph email account.
3. Create a CCS ticket by emailing ithelp@uoguelph.ca. This will change your email and display name.
4. Email the campus card office. Tell them you have changed your name and need a new card (it's free). Include your student number and, if you would like, a new photo.

For more information on how to legally change your gender marker/sex designation, check out this Gender Marker Change Guide.

Note: For requests processed beginning September 2026, if you are requesting to change your chosen name, this name will be reflected in CourseLink and other supported systems. Your legal name will remain on your WebAdvisor financial statement and on all official letters and government forms (e.g., T2202) from the University.

For students with a legal name/gender marker change, follow these steps:

1. Fill out the Change of Legal Name Request Form.
2. Bring your completed form and legal documentation (birth certificate, passport, certified court documents, marriage certificate) and valid government-issued photo ID to Enrolment Services on the third floor of the University Centre (UC).
3. Create a CCS ticket by emailing. ithelp@uoguelph.ca. This will change your email and display name.
4. Email the campus card office. Tell them you have changed your name and need a new card (it's free). Include your student number and, if you would like, a new photo.

Note: If you request to change your legal name with the University, this name will display on your transcripts, diploma, T2022 (tax form), WebAdvisor financial statement and other official documents.