Information Technology Student Advisory Committee (ITSAC) Terms of Reference

Mandate:

ITSAC shall serve as an advisory committee for Information Technology (IT) on campus on matters dealing with IT programs and services for students.  ITSAC shall provide a report to CCS Management.


Specific Objectives:

  1. Provide a forum for effective dialogue between students and the IT programs/service providers on campus.
  2. Annually review IT-related programs and services used by students on campus.
  3. Assess and recommend any changes or additions to programs/services for the future.
  4. Submit an annual report including the review and recommendations of ITSAC.

Committee Membership

Membership on the ITSAC will include the following:

Group

Number of Representatives

Central Students Association (CSA)

1

Graduate Students Association (GSA)

1

Student Senate Caucus

1

College of Arts Student Union (CASU)

1

College of Biological Science Students Council (CBSSC)

1

Central Veterinary Student Association (CVSA)

1

College of Physical & Engineering Sciences (CPES)

1

College of Social and Applied Human Sciences Student Alliance (CSAHS-SA)

1

Student’s Federation of the Ontario Agricultural College (SFOAC)

1

College of Business and Economics (CBESA)

1

Centre for Students with Disabilities (CSD)

1

Interhall Council

1

Guelph-Humber Student Association (GHSA)

1

CCS Help Centre student

1

CCS Help Desk student

1

CCS staff members

2

ITSIG- Information Technology Special Interest Group (ITSIG)

1

Library Information Technology Services (ITS) staff member

1

Undergraduate Student Members at Large

3

Graduate Student Members at Large

2

Members are expected to have the authority and responsibility to act on behalf of the constituent groups they represent and to involve those constituents to ensure effective communication and representation within ITSAC. Members are also expected to take a broad, inclusive perspective for both their constituent group and the University as a whole. Members are expected to liaise with other individuals and groups to bring broader perspectives where doing so can better inform the deliberations of the committee. Members at large do not speak for a specific group but are asked are to provide a broad user perspective as either a undergraduate or graduate student member.


Responsibilities:

  • Membership – Terms for students shall be 1. Ideally, some members of the committee will hold the longer, two year terms to provide continuity.
  • CHAIR – appointed by CCS.
  • CO-CHAIR – appointed by CCS.

Meetings:

Meetings will be convened monthly, when possible, during the Fall and Winter semesters. Dates for meetings will be established before the Fall semester.

  • QUORUM – A quorum shall at all times consist of a majority of the members. All questions shall be resolved by a simple majority of the members present.
  • MINUTES – Minutes will be taken by a staff member of CCS at all meetings and will include a summary of the major issues discussed.

Reports:

An annual report will be produced by the advisory committee and submitted to CCS Management following the last meeting of the Winter semester.  The ITSAC chair(s) will be responsible for providing the report to all areas of IT on campus that were discussed by ITSAC.  CCS management, with input from other IT service management from across campus, will provide an official response to the report in time for the Fall semester.  The ITSAC chair(s) will take minutes of each topic discussed and will combine these sections to create the final report to be reviewed and ratified by the ITSAC committee.