The table below outlines different statuses that applicants may see throughout an REB application’s submission, review, and approval lifecycle. EthOS will always display the most current status as your application moves through the workflow.  

Note: similar status descriptions are used across the Main Form Application, Statement of Intent (SOI), and Amendment (AMD), so you may see slightly different iterations of the status description depending on what application form you have submitted.  

If you have any questions on what a certain status means, don’t hesitate to contact the Ethics Office. We suggest using the Built-in Correspondence feature in your application form. 

Common Statuses

If Your Application Is...

You May See One of These EthOS Statuses Which Means... Can I Edit the Form?
  • Unsubmitted
  • Not Submitted
Your application is still in progress and has not yet been sent to the Ethics Office. The form will remain in this status until the PI signs the application, after which it is automatically submitted (see next status).   Yes, unless you have requested a PI's signature.
You May See One of These Ethos Statuses Which Means... Can I Edit the Form?
  • Submitted by Applicant
  • Amendment Submitted by Applicant
  • Amendment Submitted
The Ethics Office have received your signed application. Pre-review has not started yet. No
You May See One of These Ethos Statuses Which Means... Can I Edit the Form?
  • Pre-Review
  • Administrative Pre-Review
  • Administrative Pre-Review AMD
     
Pre-review has started on your received application. No
  • Pre-Review Clarification Requested
  • Pre-Review Clarification Requested AMD

 

Clarification is required before your submission can be considered complete. The form has been returned and will be editable for you to make the changes. Please note that the Ethics Office review timeline does not begin until required changes are returned to the Ethics Office (see next status).  Yes
  • Pre-Review Clarification Received
  • Pre-Review Clarification Received AMD
Thank you for making the Pre-Review changes; these have now been received and the Ethics Office will assess if the application is ready for REB review.  No
You May See One of These Ethos Statuses Which Means... Can I Edit the Form?
  • Under Delegated Review
  • Under Review: Delegated
  • Under Review: Delegated AMD 

     

Your application has been assigned to Delegated (minimal risk) review; one or more members of the Research Ethics Board or Ethics Office is conducting their independent review.  No
  • Under Full Board Review
  • Under Review: Full Board

 

Your application requires Full Board review and will be assigned for further review at one of the upcoming REB General or REB NPES meetings.   No
  • Assigned to Full Board Meeting
  • FBR Meeting Assigned
  • FBR Meeting Assigned AMD
This application has been assigned to a Full Board meeting. No
  • SOI Review
Your Statement of Intent request is being reviewed by the Ethics Office.  No
You May See One of These Ethos Statuses Which Means... Can I Edit the Form?
  • Modifications Request SOI
  • Modifications
  • Request
  • Modifications Request AMD
     
The REB has provided feedback after either a Delegated or Full Board review on your application. The changes will be outlined in a Feedback Letter, and must be addressed before your application can be approved.  Yes
  • Modifications Received SOI
  • Modifications Received
  • Modifications Received AMD
     

 

Thank you for addressing the feedback from the REB on your application. Your modifications have been received by the Ethics Office. No
You May See One of These Ethos Statuses Which Means... Can I Edit the Form?
  • Conditional Approval
  • Conditional Approval (AMD)
     
Your application has been conditionally approved on the terms which will be provided in a Conditional Approval notice.  Yes
  • Modifications Received (Conditional)
  • Modifications Received (AMD Conditional)
     

 

Thank you for addressing the Conditional Approval feedback from the REB. Your modifications have been received by the Ethics Office and are under review. If all conditions are met, full approval will be issued for this application. No
You May See One of These Ethos Statuses Which Means... Can I Edit the Form?
  • Approved
  • Amendment Approved
     
Your application has been approved and the study can begin per the approved protocol and the documents outlined on the Approval Certificate.   Yes (Unlock to Amend)
  • SOI Approved
     

 

Your Statement of Intent has been approved. Make sure to submit the full REB application within the timelines you have indicated in your SOI and/or renew or close the SOI as needed.  No
You May See One of These Ethos Statuses Which Means... Can I Edit the Form?
  •  Initial Amendment
  • Subsequent Amendment
     
You have used the Unlock button on an approved application and are in the process of making changes. The amendment will remain in this status until the PI signs the application, after which it is automatically submitted (see next status). Yes
  • Amendment Submitted by Applicant
  • Amendment Submitted

 

Your Amendment has been signed by the PI and has been automatically submitted to the Ethics Office.  No
You May See One of These Ethos Statuses Which Means... Can I Edit the Form?
  • Previously Approved
  • Superseded
     
Each time you resubmit an application (after responding to Pre-Review Clarification, REB feedback, or making an amendment), a new version of the application form is created. The submission version will be listed on the main page of the application form. Previous versions are accessible via the Form Submissions button, and may have one of these statuses. No
You May See One of These Ethos Statuses Which Means... Can I Edit the Form?
  • Study Renewed
  • Study Closed
  • Closed
The application has been renewed or closed. No

 

Other/Lesser Used Status Definitions

The following statuses are less commonly used but listed here for completeness.

If Your Application Is...

You May See One of These EthOS Statuses Which Means... Can I Edit the Form?
  • SOI Rejected
  • Unfavourable
  • Rejected
  • Amendment Rejected
The application has been rejected (not approved).   No
You May See One of These Ethos Statuses Which Means... Can I Edit the Form?
  • Recalled SOI
  • REB Recalled Application
  • REB Recalled Approved Protocol
  • EO Recalled Application
  • Recalled AMD
Your application has been intentionally 'recalled' by the Ethics Office (for technical or other issues). No
You May See One of These Ethos Statuses Which Means... Can I Edit the Form?
  • Withdrawn by Ethics Office
  • Withdrawn by Applicant
     
Your application has been withdrawn by the Ethics Office (on behalf of the applicant) or the applicant. Yes
You May See One of These Ethos Statuses Which Means... Can I Edit the Form?
  • Archive

     

Your application has been archived. No