Students on the Guelph campus have benefited from a universal bus pass (UPass) for more than 30 years; it gives them unlimited access to Guelph Transit at a much lower cost. On-campus full-time and part-time students are billed for the bus pass as part of their compulsory fees each semester.
Throughout the SIS Refresh Initiative, one of the team’s focuses has been migrating tools and processes from the old WebAdvisor interface to the new Colleague Self-Service system. The Self-Service tools that have already been implemented include Account View for student finances and Student Planning for course registration and degree/diploma planning. The enhanced functionalities of Self-Service are more accessible and mobile-friendly.
Through continuous efforts and perseverance, the new Student Planning tool was successfully implemented this past summer.
Following the soft launch on June 15, students could immediately begin taking advantage of the degree/diploma planning functionality. When Fall 2021 course offerings for the Guelph campus were posted on June 22, students could build their semester timetables. Since the initial launch, over 12,000 students have used the degree/diploma planning tool to map out their courses for future semesters.
Students need to consider many factors when selecting their courses, so we are making it easier! The University will be launching an intuitive online tool called Student Planning in early June, in time for Fall 2021 course enrolment.
Student Planning will have a user-friendly interface that will allow all students to check their program requirements, plan their degree, track their academic progress and enrol in courses. It will have an improved search tool, and students will be able to visualize their course schedule and choose course sections that do not overlap.
The SIS Refresh team is excited to announce that the academic calendars are now on a new platform. Through collaboration across campuses and numerous departments over the past two years, the calendars have a whole new look with improved functionality for all users.
What has changed?
The modern design is simple to navigate and mobile-friendly, and it blends seamlessly with other University of Guelph and Guelph-Humber websites.
The need for a new transcript ordering process became increasingly evident in 2020 with the impacts of COVID-19 on in-person services. Before this SIS Refresh project, students could only request an official transcript in person, by mail or by fax because payment information could not be accepted via email due to University policy and PCI compliance. An additional consideration was payment processing, with staff previously required to manually process payments for over 15,000 transcript requests every year.
The University of Guelph has partnered with PayMyTuition on a multiphase project that aims to increase payment flexibility for students and simplify the refund process.
After a successful RFP process, the University is partnering with Leepfrog Technologies to deliver a Curriculum Management and Calendaring solution. This solution will contribute to the wider modernization of our institutional systems by:
The SIS Refresh team continues to work towards the implementation of the Student Planning Module. Although a launch date has not yet been set, changes to the configuration of undergraduate student programs within Colleague are required in preparation for implementation. While these configuration changes stem from Student Planning, it is part of a foundational modernization of institutional systems that allows us to implement new features and functionality in Colleague.
Continued support for the University’s response has remained a priority as the COVID-19 pandemic continues to affect the working and learning environment. For the fall semester, implementing enhanced online services and deferral options for incoming students was critical.