Checklist - During the Semester
During the semester - Items to consider
- Scheduling Midterms
- Changes to the Course Outline
- Academic Consideration
- Grading Scheme
- Religious Accommodations
- Academic Misconduct
- Accommodations for Students with Disabilities
- Preparing for Final Exams
Instructors are not required to take attendance in the lecture. Instructors may want to remind students of the importance of attending lectures and if there are any policies regarding lab attendance. Please note that marks are not too be awarded strictly based on attendance.
The instructor for the course is responsible for scheduling their midterm exam. If the midterm is to be completed outside of class time, the instructor will need to contact scheduling to request a room for the midterm. With the request for a room the following information should be included with the request:
- Course Code
- Date Required
- Time Required (start and end time)
- Room Capacity Required
- Campus Location or Building Preferred
- Contact Person: Name, Phone, E-mail Address
Instructors can send requests for midterms 2 months prior to the start of the semester. Details regarding available times on nights and weekends can be found on the Midterm Room Booking website.
There are a number of policies regarding the timing of exams and term tests as well as lab exams. Full details can be found in the Undergraduate Calendar under Policies and Procedures, Examinations, Midterm Examinations.
The course outline is considered to be a contract between the instructor and the students. Any changes to the evaluation structure or grading scheme must to be supported unanimously by the students enrolled in the course. Full details of the policy associated with changing a grading scheme can be found in the Undergraduate Calendar, Grading Procedures, Resolution 5.
Academic consideration (i.e. special accommodations) for semester work, including midterm exams, is at the discretion of the instructor. Academic consideration should be based on medical, psychological or compassionate grounds. Details regarding the University's requirements and position on the granting of academic consideration for semester work can be found in the Undergraduate Calendar under Policies and Procedures, Academic Consideration.
When extenuating circumstances are sensitive or are affecting multiple courses, students may approach their program counsellor with formal documentation. The program counsellor may then issue a generic support for consideration form or send an e-mail verifying that documentation is on hand and that the circumstances warrant consideration for a specific time period.
We strongly suggest that each instructor include, in their course outline, the form that academic consideration will take if a student is not able to complete semester work.
Once the semester is over (after the deadline for submitting final grades), all requests for academic consideration for the missed final exam or final assignments (ie a deferred privilege) will be requested and granted by the Academic Review Committee. Requests for a deferred privilege (to complete an assignment or exam after the course has ended) will need to be submitted by the student to their program counsellor.
The University of Guelph has clearly defined standards that are associated with each numerical grade range. As taken from the Undergraduate Calendar under Grades and Grading Procedures they are as follows:
- 80 - 100 (A) Excellent. An outstanding performance in which the student demonstrates a superior grasp of the subject matter, and an ability to go beyond the given material in a critical and constructive manner. The student demonstrates a high degree of creative and/or logical thinking, a superior ability to organize, to analyze, and to integrate ideas, and a thorough familiarity with the appropriate literature and techniques.
- 70 - 79 (B) Good. A more than adequate performance in which the student demonstrates a thorough grasp of the subject matter, and an ability to organize and examine the material in a critical and constructive manner. The student demonstrates a good understanding of the relevant issues and a familiarity with the appropriate literature and techniques.
- 60 - 69 (C) Acceptable. An adequate performance in which the student demonstrates a generally adequate grasp of the subject matter and a moderate ability to examine the material in a critical and constructive manner. The student displays an adequate understanding of the relevant issues, and a general familiarity with the appropriate literature and techniques.
- 50 - 59 (D) Minimally Acceptable. A barely adequate performance in which the student demonstrates a familiarity with the subject matter, but whose attempts to examine the material in a critical and constructive manner are only partially successful. The student displays some understanding of the relevant issues, and some familiarity with the appropriate literature and techniques.
- 0 - 49 (F) Fail. An inadequate performance.
Full details regarding grading procedures including when the evaluation structure should be defined, when it can be changed within a course already in progress, returning work to students etc can be found in the Undergraduate Calendar under grades
In order to receive accommodation, it is the student’s responsibility to submit a request for accommodations within the first two weeks of class to the course instructor or through the program counsellor. The student does not need to submit documentation.
Instructors can verify the holy day by way of the Human Rights and Equity website
If the student has followed the proper procedure to request accommodations, as indicated in the Undergraduate Calendar, the instructor is required to provide appropriate accommodations. The form the consideration can take should be reflective of the nature, weight, and timing of the missed work and should not disadvantage the student.
In instances where the religious obligations interfere with a final exam, the instructor is obligated to make arrangements to have the student write at another time during the final exam period.
As an instructor of a course, it is your responsibility to report any allegations of academic misconduct to your Chair. The form used to report these allegations can be found is available on the ADA's website. If an instructor has any questions they should contact their ADA office immediately. Any question will be kept in confidence.
Full details regarding the forms of academic misconduct, complete reporting details, procedure for investing allegations and penalties can be found in the Undergraduate Calendar
The University of Guelph provides policies and guidelines surrounding accommodations for students with documented disabilities. These policies and guidelines are available in the Undergraduate Calendar.
Accommodations are meant to “level the playing field” and not to give an individual an advantage in the course. If instructors have any questions regarding the requested accommodation they are encouraged to speak with the student’s SAS Advisor or the Associate Dean Academic.
Instructors are responsible for printing their exams. If your exam is in the Event Centre, attendance cards will be provided but otherwise instructors are responsible for bringing these as well. Instructors will also need to provide the necessary score cards for multiple choice exams or exam booklets for short and long answer exams.
Instructors must also provide invigilators for the exam. The Undergraduate Calendar specifies the number of invigilators required based on the size of the class.
The University also has policies regarding the use of take home exams, time allotted for students to complete the exam, distribution of materials etc etc.
All this information can be found under Policies and Procedures, Final Examinations, in the Undergraduate Calendar