Safe Disclosure Policy FAQs
Why has the University implemented a Safe Disclosure Policy?
The University has implemented the Safe Disclosure Policy to support the culture of ethical behaviour at the University. A Safe Disclosure Policy is common in most universities and employers.
The scope of the Safe Disclosure Policy includes questions or concerns about inappropriate behaviour. How is inappropriate behaviour defined for this policy?
Inappropriate behaviour is defined in section 3.3 of the policy and includes matters related to business integrity, finances, recordkeeping and protection of University assets.
Does the Safe Disclosure Policy replace or override other policies and collective agreements already in place at the University?
No. The Safe Disclosure Policy does NOT replace existing and normal channels to raise questions or concerns through reporting mechanisms in other University policies, collective/employee group agreements. Any reports received which fall under an existing policy/agreement will be referred to that policy/agreement for followup.
In addition, individuals are encouraged to discuss their concerns with their manager, Dean, division head, human resources, faculty relations, Secretariat, or the finance department.
When should I report a question or concern using the Safe Disclosure Policy?
The Safe Disclosure Policy should be used as a disclosure option when:
- There is no related policy or collective agreement provision covering the issue; or
- The individual(s) in the normal channels are not in a position to carry out an independent review.
I have already raised a concern following the provisions in another University policy. Should I also report my concern using the Safe Disclosure Policy?
No. It is not necessary to submit another report. Upon receipt of reports under the Safe Disclosure Policy, an investigation will only be undertaken when other avenues or means to address the concern are exhausted, or in the University’s sole discretion are unavailable, or for good reason are unacceptable.
What happens after I submit a report under the Safe Disclosure Policy?
The reports are reviewed by the Chief Internal Auditor. If required, the Chief Internal Auditor will consult with Human Resources, Faculty Relations, University Secretariat, Legal Services, and others as necessary to determine how to proceed with following up on the report. If the report falls within the scope of the Safe Disclosure Policy, an investigation will be initiated by the University as appropriate.
Can I be subjected to retaliation for making a report under the Safe Disclosure Policy?
If anyone retaliates, threatens to retaliate or engages in reprisals in response to a reports made in good faith under the Safe Disclosure Policy, they will be subject to sanctions or discipline in accordance with the relevant University policy. Good faith reports include actual or perceived inappropriate behaviour that is based on reasonable belief, and is not frivolous, vexatious, or made in bad faith.
I have a question about the Safe Disclosure Policy that hasn’t been addressed in this FAQ. Who can I reach out to?
Questions about the Safe Disclosure Policy can be directed to firstname.lastname@example.org. The email will be reviewed by the Chief Internal Auditor.
Alternatively, you can contact the Chief Internal Auditor by phone using the contact information on the Audit Services webpage.