Finance Updates

IMPORTANT: Financial Services Oracle System Upgrade Information

Controller's Office Feb 13 2020 - 11:50

***Please read the following in its entirety***


Financial Services – Oracle Systems Upgrade Project


In order to remain compliant and supported by Oracle (our financial systems vendor), it is necessary to upgrade our Financial Systems to the latest release of the Oracle E-business Suite.


December Cut off dates for Financial Services

Controller's Office Nov 25 2019 - 09:28


As in previous years we have to make some changes to cut off dates for
December due to the Christmas Break.  They are as follows:


Payment Services:

Please have Invoices and Travel and Expense Claims to Payment Services by 4:30pm on Wednesday December 11th, to be included in the last payment run for December.  Any expense claims received after 4:30 pm on...

University Fiscal Year-End, April 30, 2019

Controller's Office Mar 27 2019 - 09:05

The following information relates to the University’s April 30, 2019 year-end procedures.  These procedures apply to operating and ancillary departments, OMAFRA, grants (regardless of the Grant’s individual year-end date) and capital and renovation projects. By complying with the following deadlines and procedures, you will be ensuring the completeness and accuracy of the 2018/19...

Contract Updates - Car Rental and Shredding

Procurement/ Payables Oct 23 2018 - 10:46

Below are some changes to the University's existing contracts with EAN (Enterprise Car Rental) and Shred-It. Please forward this email to those who handle vehicle reservations and office document shredding in your area.

1.  Enterprise Car Rental

Enterprise Car Rental has recently implemented a new process for reservations under corporate account as...

Process Update for Establishing and Maintaining Usage for ADI and IProcurement Users

Controller's Office Sep 13 2018 - 12:30

The following new processes will allow us to maintain accurate records of all users and ensure security within the Financial Services Systems.

Beginning Monday September 17, 2018 Financial Services will be implementing a new process for establishing and maintaining users for ADI and IProcurement. 


When a new user is requesting ADI and/or IProcurement please click the...

Procurement Procedure Changes for Implementation of New Trade Agreements

Procurement/ Payables Aug 24 2018 - 16:34

This memo was originally sent on January 30, 2018. 

To: Financial Contacts, Department Heads and Directors, Chairs and Deans

Please forward this email to all staff involved in the procurement process within your department, such as initiating procurement contracts, negotiating with suppliers, and authorizing procurement decisions.

In 2017, two new...

Carryforward Policy

Budgeting Jun 11 2018 - 09:44

The Submission deadline to the Budget and Financial Planning Office is June 30, 2018, with approval by your responsible Vice President of your 2017/2018 General Operating (Fund # 100) results according to the Policy Guideline on Budget Surpluses and Deficits. The 2017/2018 Carryforward Planning Template and Policy Guideline can be found under the Budget and Financial Planning...

2017-2018 Operating Budget Forecast

Budgeting Jan 11 2018 - 11:36

NEW : 2017-2018 Operating Budget Forecast

The 2017/2018  Forecast Guideline and the Forecast Carryforward Summary Template are now available and can be found for your refrence on our ...

Product Recall - HP Laptops - Important Announcement - Battery Recall

Procurement/ Payables Jan 11 2018 - 11:17

Please note the below HP safety warning that was recently issues concerning a Battery Recall Notice announced by HP for selected HP Notebooks.

For the original posting of this HP Battery Recall Notice, to validate if your battery is affected, and for replacement order procedures, please refer to their website, using the following link -...

New Hybrid Savings Program for Staples Office Supply SMC

Procurement/ Payables Oct 25 2017 - 13:48

We are pleased to announce that Purchasing Services has signed a contract amendment with Staples Business Advantage to address the issue that our contract pricing in Eway sometimes is not competitive with the pricing found in

As you know, the University has a campus wide office supply contract with Staples Business Advantage and has been using Eway portal for online...