Finance Updates

New Multi-Function Devices Contract Starting September 1, 2016

Procurement/ Payables May 19 2016 - 09:27

Please make sure below information is forwarded to both the administrative contact and IT contact responsible for your area.

New Multi-Function Devices Contract Starting September 1, 2016
Supplier:   Toshiba of Canada and OE Canada Inc

Background and Bidding Process:

The current Multi-Function Device...

Incremental Funding Proposals

Budgeting Apr 21 2016 - 09:23
See Budget & Financial Planning website for information on preparing and submitting Incremental Funding Proposals to the Provost.  Proposals with requests for 2016/2017 funding should be submitted by May 31, 2016.

Year End Procurement/Payment Procedures

Procurement/ Payables Apr 20 2016 - 16:41

The following information provides details regarding year-end Procurement and Payment procedures:

  1. Receiving copies of low value purchase orders relating to goods or services received up to and including April 30, 2016 are due to Payment Services by 10:00 am on May 9, 2016.  To ensure costs are allocated to the correct fiscal year, it is imperative that the date recorded on the...

University of Guelph Customs Broker

Procurement/ Payables Mar 2 2016 - 08:56

Please be advised that, effective March 21, 2016, the University of Guelph...

Carryforward Policy

Budgeting Mar 1 2016 - 09:45

The approved Carryforward Policy, Carryforward Planning Template and the Carryforward Policy Overview guideline are now available and can be found under Budget & Financial Planning Section "Policies & Procedures" page. The VP approval deadline is June 30, 2016.

Bottled Water

Procurement/ Payables Feb 1 2016 - 10:45

We are pleased to announce that, as a result of a collaborative competitive bidding process led by GCPG, the University of Guelph has selected Culligan Water (Caissen Water Technologies Inc), to provide bottled water and Point of Use (POU) Drinking Water Filtration system services to the University effective immediately.


PCard Procedures

Procurement/ Payables Feb 1 2016 - 10:42


During 2015, both Audit Services and Purchasing Services have done a number of audits of the University’s PCard program.  Based on these audit findings, Purchasing Services would like to use this memo to reiterate the standard PCard procedures that all PCard holders must follow, as well as to clarify some of the misconceptions around the PCard practices

2015-2016 Operating Budget Forecast

Budgeting Jan 5 2016 - 14:30

The 2015/2016 Forecast Guideline is now available and can be found under Budget & Financial Planning Section "Policies & Procedures" page. The submission deadline is February 5, 2016.

Approved Operating Carryforward Balances from 2014/2015 now available in 2015/2016 Budget

Budgeting Jun 25 2015 - 16:36

MTCU and OMAFRA operating carryforward balances (surplus and deficits) have been added to 2015/2016 budgets as one-time budget adjustments and can now be viewed in FRS. 


Procurement/ Payables Jun 22 2015 - 14:58


Bio-Rad' is transitioning to SAP for North American business operations systems. On July 6, 2015, they will go live on this platform.  Please see key changes and dates that will impact the University of Guelph.

Key Changes — Effective July 6, 2015

  • Invoice Delivery — Invoices will be issued after...