New Student Guide
Congratulations on your entry into Graduate Studies at the University of Guelph. In addition to visiting our beautiful campus you may wonder about life in Guelph, you may wish to look for housing or residence, explore the city of Guelph, and investigate campus clubs and organizations.
Follow the guidelines to submit final documents, select your courses, pay your fees and get your ID card:
If you received a conditional offer of admission, you will need to ensure that required final documents are forwarded to the Office of Graduate & Postdoctoral Studies. Keep in mind that you have until the 14th class day of of the semester in which you are registered semester to submit any final document or conditional documents listed on your offer of admission.
If you are an international student, you must present your study permit to the Office of Graduate & Postdoctoral Studies by the 14th class day (so be sure to check the Schedule of Dates to ensure you know when that is).
You probably used WebAdvisor to accept your offer of admission and now you will use if for access to course registration, class and exam schedules, billing, and accounts. Using WebAdvisor is the preferred method for registering for all students. NOTE: If you are a provisional or special student in a Non-Degree program, you will not be permitted to use WebAdvisor to register, although you can use it for everything else. In this situation, you must obtain a Graduate Add/Drop - Course Waiver Request and submit your material, either by mail or in person, to your department for signature and subsequent submission to Enrolment Services.
You should connect with your department/school prior to selecting your courses for the term. Make sure you follow the instructions for registration and register for your courses by the appropriate deadline.
All University of Guelph students registering/entering the first semester of their graduate program or returning to their program following a withdrawal will be enrolled in UNIV 7100*Academic Integrity for Graduate Students. There is no need to add this course on WebAdvisor, as it will be automatically added. Access to this on-line course will begin on the first day of scheduled classes for the semester. See Academic Integrity Course Guide.
This course must be completed by the 20th class day.
After you have selected your courses, please ensure you follow the in structions in the Registration Guide to pay your fees by the required deadline.
You will not receive a financial statement or payment form from Student Financial Services; you are expected to check your student account on WebAdvisor in order to determine the amount payable for the semester. Follow the instructions posted on WebAdvisor for making your payments by the deadline. Registrations will continue to be accepted through WebAdvisor or on Add/Drop forms. You will be able to view your student account on WebAdvisor once your registration is complete, and will be responsible for printing off your account and submitting your payment appropriately.
- Fall Semester: Attend Graduate Orientation and International Graduate Orientation
- Winter Semester: Attend START International to find out about services for international students.
- If you missed any orientations, check in with Megan Sager, the international student advisor within your first few weeks. Megan is the International Student Advisor at the University of Guelph. She will be able to assist you with any questions you may have about travel to Guelph, study permit/visa requirements, immigration procedures and requirements etc. You should contact her without delay by e-mail at firstname.lastname@example.org .
You should also be sure to visit Megan in her office within three days of your arrival at Guelph. For more information please visit the Office of Intercultural Affairs.
- Print your UHIP Card.
All international graduate students will be automatically enrolled for UHIP (single coverage) and will receive an email from Student Financial Services notifying them of this action.
Note: International students must apply separately for UHIP coverage for family members and will be required to complete the UHIP application form found on the UHIP website and submit to Student Financial Services within 30 days of their arrival in Canada. Failure to do so will result in a $500 penalty assessment.
Submit a copy of your study permit to the Office of Graduate & Postdoctoral Studies (UC 3rd floor). International students are required to provide a Study Permit as a condition of admission. Please be sure to bring your passport with your Study Permit to the front counter in the Office of Graduate & Postdoctoral Studies as soon as you have arrived on campus, in order to clear this condition. In addition to the medical and dental plans, International students are required to purchase the University Health Insurance Plan (UHIP) for themselves and their accompanying family members; this coverage will be effective as early as the 10th day of the month immediately preceding your program start date.
- LogIn to GryphLife.ca and add Office of Intercultural Affaires (OIA) to your organizations to see upcoming events for international graduate students
- Upload International Student Calendar for your phone or GryphMail
- Add Guelph OIA on Facebook
This event provides the opportunity for new graduate students to learn more about what it means to be a graduate student, receive tips on how to succeed in graduate school, become aware of services available on campus and meet other students. Orientation is typically held in the first week of the semester in which you begin your studies. Make sure you stay tuned to your email, the Graduate Studies website and the Graduate Studies facebook page for more details.
If you are not able to make it, you may want to browse through helpful past presentations, such as: Planning for Success in Graduate Studies, Developing a Posititive Student- Advisor Relationship or how to Avoid Academic Misconduct. You also might find some of the following tools helpful in planning your graduate studies time: Scoping the Research Program, the Model Student Worksheet or the companion to the presentation on the Student - Advisor Relations presentation which rates the perception of roles and finally for those of you who will be righting a thesis you will want to plug in the timelines of your thesis in the Thesis Completion Calculator, to help you stay on track.
Your University photo-I.D. card, required for Library purposes, should be available and may be picked up in Enrolment Services when you have registered. Under separate cover, you should have received a letter requesting that you provide a photo for your ID card. If you have provided that photo in advance as requested, the card should be ready for you when you arrive on campus; otherwise, the card will be ready 5 - 6 days after you have submitted the photo. If you will not be on campus to pick up your Student ID Card, please send and e-mail to email@example.com . This permanent photo-I.D. card will be the only card issued during your stay as a graduate student and will be validated each semester. Should you lose your card, the loss must be reported at the ORS Enrolment Services counter; there is a charge assessed for a replacement card. Further details on ID Cards and replacement may be found on the ID Card - General Information web page.
University mailings will normally be sent to your Academic Department address, as long as you are a registered graduate student. In some circumstances, if you are distant from the campus, or are registered as a part-time student and cannot access your department mailbox, you may request that mailings be sent to an alternate address. It is imperative that you provide the university with accurate address information. Please submit the Address Notification form to ORS Enrolment Services as soon as your address information is available.
As a graduate student your financial health is very important in order to concentrate on your studies. You may be funded as a Graduate Teaching Assistant (GTA) or Graduate Research Assistant (GRA). Scholarship opportunities will be very important to help fund your studies, you may also qualify for OSAP and if you run into difficulty or need financial aide there are always counsellors in Student Financial Services (SFS) available to inform you about best choices.
A limited number of research carrels and study offices are available in the library for use by graduate students. The complete policy and procedures, as well as information on other services and resources available in the library are available on the Library website.