Midterm Room Booking


Midterm requests can be sent 2 months prior to the start of semester. They will be added to a queue and will begin to be processed on first come first serve basis based on the time requested. Requests for Friday evenings and Saturdays will begin to be processed up to 3 weeks before the start of the semester, all other remaining requests cannot be processed until after the end of the add period.


Requests for Friday Evenings and Saturdays

Due to space limitations it’s recommended that large courses schedule their midterms on Friday evenings or Saturdays. A 3 hour slot system is used for Friday evening and Saturday requests. The following slots are available:

  • Fri 18:00 -21:00
  • Sat 09:00-12:00
  • Sat 12:00 – 15:00
  • Sat 15:00 – 18:00
  • Sat 18:00 – 21:00

If a time is requested outside of these slots you will be assigned to the nearest slot. If the midterm is less than 3 hours the instructor can schedule it to occur anytime within their 3 hour slot. Please be advised that the slots before and after the assigned slot will also be in use and that there is no transition time factored into these 3 hour slots so please ensure the room can be used immediately after your slot ends.


Requests for during the Academic Day
(Monday – Thursday 8:30 – 22:00 and Friday 8:30 – 17:30)

Due to limited space it is unlikely we will be able to accommodate requests for midterms between the hours of 08:30 – 17:30, unless the course has less than 100 students. If the midterm is 1 hour the best time to request is for the dinner hour 17:30 – 19:00. If the midterm is longer then the dinner hour, then space is most likely to be available from 17:30 onwards.

Requests for during the academic day will begin to be processed after the add period closes. However, we will advise you as soon as possible if we are not able to accommodate the request.


Alternative Seating

Due to limited space we are unable to provide alternate seating at this time. You may send an email one week prior to the midterm sitting to see if there is a larger or additional room available at that time.


Deferred Exams

Deferred exams will run for one week each semester. Please refer to the schedule of dates for the specific week. Be aware that any midterms scheduled for this week may have student conflicts with students writing a deferred exam.