Executive Committee Election 2018 - 2019
The GSA is the sole official representative body of graduate students at the University of Guelph. The GSA is operated by a Board of Directors, which consists of an elected Executive Committee and representatives from each department. The Executive Committee is comprised of a President, Vice President Internal, Vice President Finance and Vice President External.
- Nomination Deadline: February 26, 2018
- Campaign Period: February 27 – March 13, 2018
- Voting Period: March 14 – 16, 2018
Executive Committee Nomination Process
Term of Office: May 1, 2018 – April 30, 2019
Full and part time graduate students who have at least six (6) months service as a General Director and/or Executive, at the commencement of their term (May 1, 2018).
This requirement is waived if none of the candidates nominated for a position meet the service term requirement. All interested students are encouraged to apply.
What to Do
Submit an email application to the GSA Chief Returning Officer (CRO) email@example.com by the nomination deadline: February 26, 2018 (4:30 p.m.). Attach a brief autobiography (not more than 500 words), and include the required information (as outlined below). Paper applications will not be accepted.
Candidates have the option of campaigning for their position. The campaign period runs from February 27 – March 13, 2018. All campaign materials must be approved by the CRO, and must be removed by 4:30 p.m. on the last day of the campaign period. No campaigning permitted during the voting period.
The voting period will be held from March 14 – 16, 2018. In the event of a single nomination for any office, there shall be a (yes/no) vote to ensure that the candidate is satisfactory to the membership.
GSA Executive Officer Nominee Information
Please send an e-mail application and autobiography to firstname.lastname@example.org on or before February 26, 2018 (4:30 p.m.).
- Position nominated for
- Student I.D.
- Name of Department
- U of G E-mail address
Duties of GSA Executive Officers
The four Executive positions described below are open for nomination. Candidates must be current members of the GSA, and intend to register for Graduate Studies during the Spring/Summer and Fall 2018 terms, as well as the Winter 2019 Semester; and have at least 6 months service as a General Director and/or Executive at the commencement of their term (May 1, 2018) to be eligible. The 6 month service eligibility clause is waived, if none of the nominees meet the requirement.
Job descriptions may vary slightly due to editorial changes currently being recommended to the By-Laws and Constitution Committee for presentation at the AGM, March 28, 2018.
Executive Officers are required to submit monthly written reports; attend bi-monthly Executive and monthly Board Meetings; as well as Committee Meetings outlined in their portfolio.
As the Chief Executive Officer of the Corporation, the President is charged with the responsibility of carrying out the legislation, policies, bylaws, regulations, and resolutions of the Corporation, supervises employees of the GSA, coordinates activities of operational bodies, represents the Corporation at official functions and public occasions, ensures development of long term goals, priorities, and policies, represents the Corporation at the Board of Graduate Studies, and represents the GSA as an ex-officio member of Senate. The President Chairs the Grad Lounge Sustainability Committee. Executive Officers attend monthly Student Leaders and Admin meetings. Honorarium is currently $772.59/month (pending review).
Responsible for establishing and maintaining communication with the GSA membership, maintains a listing of committees on which graduate students are represented, ensures graduate student membership and participation on such committees, acts as Chair for the By-Laws and Constitution Committee, assists in coordinating elections/referendum procedures, is one of the representatives on the U.C. Board, participates on university committees dealing with matters of internal focus. The V.P. Internal facilitates academic dispute resolution meetings. Executive Officers attend monthly Student Leaders and Admin meetings. Honorarium is currently $714.77/month (pending review).
Responsible for ensuring the keeping of permanent and accurate records of financial transactions of the Corporation and departments operating within the limitations of the Corporation, coordinating the preparation and presentation of a budget, acting as Chair of the Finance and Honoraria Committees, member of the Grad Lounge Sustainability Committee; and responsible for internal communication relating to Student Health and Dental Plans. The V.P. Finance represents the GSA on the bi-weekly Compulsory Fee Committee (Fall term); and the Special Grants/Speakers Fund Committee; Student Health Advisory Committee, Late Appeals Committee and the Emergency Bursary Committee. Executive Officers attend monthly Student Leaders and Admin meetings. Honorarium is currently $714.77/month (pending review).
Responsible for establishing and maintaining communication with university student associations and organizations external to the University of Guelph, specifically but not limited to the Canadian Federation of Students, the National Graduate Caucus; presenting campaigns and events centered around federal, provincial, and municipal issues affecting students to the Board of Directors for participation; liaise with the City of Guelph; co-chair the Transit Committee under the membership of the UPass. Executive Officers attend monthly Student Leaders and Admin meetings. Honorarium is currently $714.77/month (pending review).
If you have any questions regarding the nomination process, please contact the GSA CRO, email@example.com, or Erin Angus, firstname.lastname@example.org