Admission, Registration and Academic history Records

Information Details


Office of Registrarial Services, Office of Open Learning

Information Maintained

Name, address, citizenship, date of birth, sex, marital status, education information, employment information, e-mail address, emergency contact information, telephone number, student number, social insurance number, evaluations, grades, record of payment, library card number, record of course participation.


To determine eligibility for admission, re-admission, or registration to academic programs and to maintain records of academic performance, achievements and standing


All academic departments, all registrarial offices

Individuals in Bank

Students, prospective students, employees.




Legal Authority

University of Guelph Act (sections 11 & 13), 1964.

Retention and Disposal

Office of Registrarial Services' electronic records: permanent. Paper records: 1 year after graduation or 7 years after last attendance then confidential destruction. Office of Open Learning: Varied. See Open Learning Privacy policy for details.