University Secretariat Staff & Location


The University Secretariat is located on the 4th floor of the University Centre. To reach us take the south elevator (closest to the bus loop) to the 4th floor, when you exit the elevator turn right and walk down the hallway with windows. The University Secretariat is at the end on the right.

General Contacts 

Please contact us at and we would be happy to direct your inquiry. 

For information about Student Judicial Services please e-mail:
For information about Access to Information & Privacy please e-mail: 
For information about Elections please e-mail:

Staff Contacts

Genevieve (Gen) Gauthier-Chalifour

University Secretary
(519) 824-4120 x53438

As University Secretary, Gen serves as the most senior adviser on governance issues within the University. In this capacity, Gen leads the overall operation of the University Secretariat, Board of Governors, University Senate, Privacy Office and Student Judicial Services. A member of the University's senior leadership team, she provides advice with respect to board and academic governance considerations, policy and related strategy. She also serves as chief privacy officer and is responsible for oversight and administration of the University's privacy and records management programs.

Gen holds an Honours Bachelor of Arts (Political Science) from Wilfrid Laurier University, a Master of Arts (Leadership) from the University of Guelph, and the Chartered Director designation from McMaster University’s DeGroote School of Business.

Gen is a member of the board of the Canadian University Boards Association and is also a member of the Council of Ontario University Secretaries, the Association of Governing Boards of Universities and Colleges, and the Institute of Corporate Directors.

Ben Doadt

Associate University Secretary (Board)
(519) 824-4120 x52464

As Associate University Secretary, Ben provides advice and support to the University of Guelph’s Board of Governors and its standing committees in support of their governance and oversight of the University. He also provides leadership to the Secretariat’s Student Judicial Services in support of the effective operation of the University’s Senate Committee on Student Petitions and the University’s Judicial Committee.

Ben holds a Bachelor of Fine Arts from Ryerson University and a Juris Doctor from the Faculty of Law at Western University. Called to the bar of Ontario, Ben previously worked in the legal service division of an Ontario crown corporation prior to joining the University of Guelph.

Sarah Willey-Thomas

Associate University Secretary (Senate)
(519) 824-4120 x56758

Sarah provides governance support and guidance to Senate and its standing committees. In this capacity, Sarah provides information and advice on Senate policies, precedents, procedures and protocol, and serves as the first point of contact for Senators and University community members affected by the work of Senate. Sarah also leads the policy project, advising members of the university community on policy best practices and centralizing Board and Senate-approved policies.

Sarah holds an Honours Bachelor of Arts (Leadership and Contemporary Studies) and Master’s in International Public Policy (MIPP) from Wilfrid Laurier University. She is an alumna of Leadership Waterloo Region’s class of 2018

Ted Cogan

Assistant University Secretary & University Records Officer
(519) 824-4120 x56571

Ted provides research, writing and project management support for priority initiatives in the University Secretariat, including the Board Governance Review and the Governance Portal. He also provides leadership and advice in support of the Secretariat's transparency, engagement and records management programs. 

Ted has a BA (Hons.) and MA in history from Western University and a PhD in history from the University of Guelph. His research focuses on the effects of public engagement on policy development. 

Kristin Ingoldsby

Assistant University Secretary & Privacy/Judicial Officer
(519) 824-4120 x54247

Kristin is the Assistant University Secretary and Judicial and Privacy Officer. As Privacy Officer, she processes freedom of information requests and provides guidance to the University community on privacy issues. As Judicial Officer, she supports both the academic appeal process and the non-academic misconduct process.

Annette Blok

Administrative Officer
(519) 824-4120 x56762

Annette provides leadership and support for the administrative, financial, human resources and IT functions of the University Secretariat. Annette also supports the work of the Board of Governors and Senate, in particular by providing project management support, strategic advice and administering elections for both bodies.

In addition, Annette provides administrative and professional support to the University Secretary.

Jackèe Colquhoun

Governance Assistant (Board)
(519) 824-4120 x56103

Jackèe provides administrative support to the Board of Governors, Board of Trustees and Board standing committees. In this role, she assists in scheduling, logistics and preparing meeting materials. Jackèe also provides general administrative support to the Secretariat in the areas of procurement and expense claims.

Patricia Hass

Governance Assistant (Senate)
(519) 824-4120 x56760

Trish provides administrative support to the Senate, Senate Standing Committees, and Student Judicial Services which includes membership coordination, meeting logistics and preparing meeting materials. She also assists with the distribution of annual Senate and Senate Standing Committee evaluations.

On Leave

Stephanie Day

Governance Assistant (Senate)

On leave. Please contact Patricia Hass.

Stephanie provides administrative support to the Senate, Senate Standing Committees, and Student Judicial Services which includes membership coordination, meeting logistics and preparing meeting materials. She also assists with the distribution of annual Senate and Senate Standing Committee evaluations, and provides administrative support to the elections process.

Stephanie has a BA in sociology from Memorial University of Newfoundland and a diploma in Advertising from Loyalist College.