What is the Formal Process?

Formal Process

To initiate a formal complaint, the complainant must complete, sign and date the formal complaint form and file it with the Office of Diversity and Human Rights within one year of the most recent alleged discriminatory or harassing behavior.

  • This time limit may be extended where the complainant’s delay was incurred in good faith and no substantial prejudice will result to any person affected by the delay.
  • Usually, it will be the individual or group affected by the alleged discrimination or harassment who will file a formal complaint.
  • A formal complaint may also be made by persons representing the complainant(s). In all cases, the formal complaint form will be forwarded to the Office of Diversity and Human Rights.
  • A person(s) with supervisory responsibilities who receives a formal human rights complaint on the prescribed form will retain a copy and forward the original of the complaint to the Office of Diversity and Human Rights (DHR).
  • On receiving a formal complaint, the Director of DHR will review the formal complaint to determine if: (i) the University has jurisdiction; (ii) the allegations(s) is (are) based on a prohibited ground; (iii) the most recent alleged incident occurred within the past one year; (iv) there are any safety or health concerns that require immediate action.

For complete information about the next steps in the formal complaint process, please consult Human Rights at the University of Guelph or contact the DHR.