Diversity Matters Survey - Frequently Asked Questions
WHY IS THIS INFORMATION BEING COLLECTED?
- All faculty and staff are asked to complete the Diversity Matters survey to help the University better understand the composition of our workforce.
- This information will help U of G in identifying under-representation of designated group members at all levels within the University.
- It also helps monitor the success of our Employment Equity Program
WHY SHOULD EVERYONE COMPLETE THE SURVEY?
- To accurately reflect the whole of the University’s workforce, survey responses are needed from everyone who works here.
- Through your survey response, even if you are not a designated group member, you are providing important information to help U of G better understand the make-up of our workforce.
- By taking part, you are helping support the University’s commitment to diversity, equity and inclusion.
WHAT IS A DESIGNATED GROUP MEMBER?
- Designated groups include those that are generally under-represented in Canadian workplaces.
- They include:
- Visible Minority/Racialized individuals
- Members of the LGBTQ+ community
- Persons with disabilities
- Aboriginal peoples
DON'T THESE QUESTIONS CONTRAVENE HUMAN RIGHTS and OTHER LAWS?
- No. The Canadian Human Rights Act stipulates that it is not a discriminatory practice to collect information if it is intended to be used in adopting or carrying out a special program, plan or arrangement designed to eliminate discrimination of certain groups of individuals.
HOW WILL MY INFORMATION BE USED?
- The information you share will be used to create statistics about the composition of our workforce.
- It will allow us to assess representation in different occupational groups and at different levels to set goals and to monitor progress in reaching those goals.
- No individual will be identified.
MUST I RESPOND TO THIS SURVEY?
- Your response to the Diversity Matters survey is voluntary.
- However, it is mandatory for you respond to the first questions indicating if you want to complete the survey or not even if you choose not to fill out any of the information.
I FILLED OUT THIS SURVEY IN THE PAST. DO I HAVE TO DO IT AGAIN?
- The University periodically surveys its workforce as it changes (e.g., at retirements, during hiring, etc.). The survey information captures a point in time.
- Even if you have self-identified in the past, you are asked to complete the survey at this time to ensure that you are counted in and counted correctly.
WILL MY INFORMATION BE KEPT CONFIDENTIAL?
- Yes. The information you provide is protected by privacy legislation and will be kept confidential.
- The Employment Equity Act states that self-identification information can only be used for employment equity purposes.
- Your information will be kept separate from your personnel file.
MAY I CORRECT or CHANGE INFORMATION ABOUT MYSELF?
- Information about you can be corrected and/or changed by completing a new survey.
- You can also contact the Office of Diversity and Human Rights at any time if you want to access information related to you.
IF I AM BEING ACCOMODATED IN THE WORKPLACE - SHOULD I IDENTIFY as a PERSON with a DISABILITY?
- Yes. All persons with disabilities, including those who have been accommodated in the workplace, are asked to self-identify.
CAN I SELF-IDENTIFY in MORE THAN ONE GROUP?
- Yes. The Employment Equity Regulations permit employees to identify in more than one designated group.
- The self-identification survey includes definitions to help you accurately identify which group(s) you may belong to.
CAN ANYONE ELSE IDENTIFY ME?
- No. You are responsible for your own identification.
- By law, no one can submit this information on your behalf unless you authorize them to do so in writing.
IF I HAVE QUESTIONS - WHO DO I CONTACT?
- Bradley Minaker, Senior Research Associate
- Office of Institutional Analysis & Research