Equity, Diversity & Inclusion Enhancement Fund

 

PURPOSE

The University of Guelph affirms its commitment to an inclusive campus that respects the diversity and inimitable valued character of every member within our university community. Fostering a culture of equity and inclusion begins with acknowledging and celebrating the diversity among us and recognizing that, due to systemic factors, some members of our community experience barriers to education, employment, and full participation in University life.

This fund provides opportunities for members of our community to submit proposals that aim to enhance inclusion and equity on campus. Proposals can include but are not limited to creative activities, educational projects, speaker/lecture series, special events, curriculum initiatives or to better support members of our community who traditionally have been marginalized.

Applicants are encouraged to collaborate with departments, colleges, and offices across the university to expand project impact and scope.

Up to $200,000 is provided annually to this initiative. Normally funds will be spent within the academic year a project is approved. However, multiple-year projects will be considered.


ELIGIBILITY

Proposals will be accepted from any current member of the University community (faculty, staff, student) as well as from academic departments or administrative units.


AWARD

The value of the grants will vary. Normally grant proposals of over $12,000 will not be considered.


TERMS AND CONDITIONS

Proposals that aim to fulfill some or all the following factors will be considered:

  •  Aligns with the University of Guelph’s Strategic Framework, notably “Connecting Communities” and “Nurturing a Distinctive University Culture” as well as the guiding report “Fostering a Culture of Inclusion”.
  • The proposal can be scaled and replicated for potential greater university wide impact.
  • The proposal addresses resource requirements, budget plan and financial sustainability.
  • The proposal includes a plan to measure impact.

FUNDING PARAMETERS

1. Base funding: As this fund is designed to support new initiatives, funding is not provided for budget items of an on-going nature. However, the fund can be accessed to improve or enhance existing programs.

2. Conferences and professional development: since the goal of the grant is to impact the Guelph campus, funding for attendance at external conferences would only be considered if there is evidence that the learning that occurs at the conference was to be brought back to campus. However, funding requests to hold conferences or offer training or development programs on campus free of charge, will be considered.

3. Education initiatives: Funding is available to support education initiatives focused on diversity, equity and inclusion on campus.

4. Campus Environment: Funding is available for projects or activities that could help make the campus more welcoming to all members of our community. Space projects include art, benches, welcome banners, etc. Creative activities and lecture/speaker series will also be considered.

5. Funding Allocations: Impact will be considered when allocating funds. For example, criteria considered could include number of individuals impacted, evidence of effectiveness or ability to leverage other programs. The number of University of Guelph community members who will benefit from the project will be considered when allocating funds.

6. Multi-Year Projects: Multi-year applications, up to a maximum of three-years may be considered, subject to annual review and approval.


SUBMISSION REQUIREMENTS

1. Project Proposal (template application form), including:

  •  Purpose and objectives: The purpose or rationale and intended objectives/outcomes of the project.
  • Intended significance and impact: The anticipated impact of the project on fostering a culture of equity and inclusion. If applicable, the proposal should indicate, how the impact can be sustained or scaled beyond the funding year. Also describe how the project aligns with and advances institutional priorities related to diversity and inclusion.
  • Assessment of expected outcomes: Where appropriate, explain how the impact of the project will be assessed.
  • Project work plan and timeline: Provide a timeline of milestones that address the lifecycle of the work, including planning, support for collaboration, reporting, project closure, and dissemination.

2. Budget: Include a clear budget outlining how funds will be used, as well as all associated travel expenses and funds received from other sources

3. Letters of support from any collaborating partners or departments.


SELECTION CRITERIA

All applications will be adjudicated by a review committee struck by the Office of Diversity and Human Rights and will include some members of the University Inclusive Committee along with representation from the Indigenous Resource Centre, Cultural Diversity Office, Physical Resources, Teaching and Learning Support, CSA and the GSA among others.

Note: The realities of COVID-19 pandemic may impact and place constraints on the projects and initiatives proposed as part of this funding call. As a result, fund applications granted will take into account the possible restrictions and challenges placed on the delivery of initiatives during this time. 

Note: Projects or initiatives brought to DHR outside of the designated funding window may be considered on a case-by-case basis. 


2022-2023 EDI Enhancement Fund Awards (EDIEFA) Timeline & FAQ’s

When will the next EDIEFA application process commence?

  • The application form has been slightly revised and will be available for download from the DHR website the week of Mar 28, 2022.

 

When is the deadline for EDIEFA applications?

  • Applications for committee deliberations are due no later than 11:59pm on Friday, May 27, 2022 (Updated from Friday, May 13, 2022).

 

When will the EDI Committee convene to deliberate on the applications?

  • The EDI Committee deliberations are tentatively scheduled the week of June 6, 2022.

 

When could applicants expect to receive the results of their applications?

  • The Office of Diversity and Human Rights aims to send out results letters the week of June 13, 2022.

 

What is the implementation period for 2021-2022 EDI Enhancement Projects?

  • June 2022 to February 28, 2023.

 

Is there an expiry date for the EDI Enhancement Funds?

  • Yes.  Funds awarded by DHR in June 2022 will expire by February 28, 2023 and are subject to clawback by the Office of Diversity and Human Rights thereafter.

 

When are Final Reports due?

  • All awardees of the EDI Enhancement Funds are required to submit a Final Report outlining their initiative’s accomplishments, accounting records and impact analysis within 4 weeks of the conclusion of their EDI project or March 30, 2023, whichever comes first. 

*Please note: The Office of Diversity and Human Rights endeavors to observe the above schedule but timelines may need to be adjusted based on unforeseen circumstances. 

 

What are the responsibilities of Project Leads or Primary Contacts apart from ensuring that their EDI Project is launched and delivered as outlined in their application and required documents are completed/submitted on time (i.e. Application Form, Final Report)?

Prior to submitting the application form, it is the responsibility of the Project Lead/Primary Applicant to:

  • Determine the appropriate home department that will be housing their EDI Project’s award funds, if application is successful
  • Reach out to their home department’s budget contact to confirm the appropriate unit that will be assigning the project code, if application is successful
  • Ensure that a Secondary Contact is identified in the application who commits to taking the lead on the project in case Primary Applicant is unable to see the project to completion

 

How are the EDI Enhancement Funds Disbursed?

  • After result letters are sent to applicants, DHR will reach out to the appropriate budget contact, as identified in the application form, to request a unique project code where the funds will be directed
  • After obtaining appropriate GL coding, DHR will provide direction to the Budget Unit to transfer the funds as directed by the respective budget contact    
  • Project Leads will claim project expenses against the specified GL coding and will be fully responsible for the administration of funds awarded to their initiative.  It is not within DHR’s purview to inform on fund-related issues once the awards are disbursed to the appropriate department.

 

Can leftover funds be applied by the same group/individual/organization towards future projects?

  • No. Any unspent award funds after the expiry date of the funds will be subject to clawback. 
  • However, in cases wherein an EDI project is repeated/implemented from one fiscal year to the next, and only if the scope of the project is the same as the original application that was awarded some funding during the previous fiscal year, the applicant(s) may only be required to submit supplementary documentation attached to the original (successful) application explaining the above circumstances and provide proof that the subsequent initiative has the exact same scope as the project that has previously been deliberated on by the EDI Committee.
  • Any change in the scope of an ongoing EDI project will require a new application to be submitted.
  • DHR reserves the right to require a new application form from the same applicant(s) as it sees fit.

 

What are the minimum and maximum limits awarded towards successful EDI Enhancement projects?

  • Currently, the maximum EDI Enhancement Fund Award is $12,000 per initiative.

Projects Funded in 2020-2021

Projects Funded in 2021-2022