Equity, Diversity & Inclusion Enhancement Fund

 

PURPOSE

The University of Guelph affirms its commitment to an inclusive campus that respects the diversity and inimitable valued character of every member within our university community. Fostering a culture of equity and inclusion begins with acknowledging and celebrating the diversity among us and recognizing that, due to systemic factors, some members of our community experience barriers to education, employment, and full participation in University life.

This fund provides opportunities for members of our community to submit proposals that aim to enhance inclusion and equity on campus. Proposals can include but are not limited to creative activities, educational projects, speaker/lecture series, research activities, curriculum initiatives or space design changes to better support members of our community who traditionally have been marginalized.

Up to $200,000 is provided annually to this initiative. Normally funds will be spent within the academic year a project is approved. However, multiple-year projects will be considered.


ELIGIBILITY

Proposals will be accepted from any current member of the University community (faculty, staff, student) as well as from academic departments or administrative units.


AWARD

The value of the grants will vary. Normally grant proposals of over $12,000 will not be considered.


TERMS AND CONDITIONS

Proposals that aim to fulfill some or all the following factors will be considered:

  •  Aligns with the University of Guelph’s Strategic Framework, notably “Connecting Communities” and “Nurturing a Distinctive University Culture” as well as the guiding report “Fostering a Culture of Inclusion”.
  • The proposal can be scaled and replicated for potential greater university wide impact.
  • The proposal addresses resource requirements, budget plan and financial sustainability.
  • The proposal includes a plan to measure impact.

FUNDING PARAMETERS

1. Base funding: As this fund is designed to support new initiatives, funding is not provided for budget items of an on-going nature. However, the fund can be accessed to improve or enhance existing programs.

2. Conferences and professional development: since the goal of the grant is to impact the Guelph campus, funding for attendance at external conferences would only be considered if there is evidence that the learning that occurs at the conference was to be brought back to campus. However, funding requests to hold conferences or offer training or development programs on campus free of charge, will be considered.

3. Curriculum/education/research initiatives: Funding is available to support the development of new, inclusive curricula, or revisions to existing courses that embed diversity, equity and inclusion. Funding could also be for education or research initiatives focused on equity and inclusion on campus. Applicable faculty or research assistantships will be considered.

4. Campus Environment: Funding is available for projects or activities that could help make the campus more welcoming to all members of our community. Space projects include art, benches, welcome banners, etc. Creative activities and lecture/speaker series will also be considered.

5. Funding Allocations: Impact will be considered when allocating funds. For example, criteria considered could include number of individuals impacted, evidence of effectiveness or ability to leverage other programs. The number of University of Guelph community members who will benefit from the project will be considered when allocating funds.

6. Multi-Year Projects: Multi-year applications, up to a maximum of three-years may be considered, subject to annual review and approval.


SUBMISSION REQUIREMENTS

1. Project Proposal (template application form), including:

  •  Purpose and objectives: The purpose or rationale and intended objectives/outcomes of the project.
  • Intended significance and impact: The anticipated impact of the project on fostering a culture of equity and inclusion. If applicable, the proposal should indicate, how the impact can be sustained or scaled beyond the funding year. Also describe how the project aligns with and advances institutional priorities related to diversity and inclusion.
  • Assessment of expected outcomes: Where appropriate, explain how the impact of the project will be assessed.
  • Project work plan and timeline: Provide a timeline of milestones that address the lifecycle of the work, including planning, support for collaboration, reporting, project closure, and dissemination.

2. Budget: Include a clear budget outlining how funds will be used, as well as all associated travel expenses and funds received from other sources

3. Letters of support from any collaborating partners or departments.


SELECTION CRITERIA

All applications will be adjudicated by a review committee struck by the Office of Diversity and Human Rights and will include some members of the University Inclusive Committee along with representation from the Indigenous Resource Centre, Cultural Diversity Office, Physical Resources, Teaching and Learning Support, CSA and the GSA among others.

Note: The realities of the current COVID-19 pandemic will impact and place constraints on the projects and initiatives proposed as part of this funding call. As a result, fund applications granted will take into account the restrictions placed on the delivery of initiatives during this challenging time. 

 


Curious about what projects have recieved funding so far? Click here to learn more.


EDI Fund Frequently Asked Questions:

When will the next EDIEFA application process commence?

  • The application form has been slightly advised and will be available for download from the DHR website the week of July 26th, 2021.

 

When is the deadline for the EDIEFA applications?

  • Applications for committee deliberation are due no later than 11:59 p.m. on Monday, September 20, 2021.

 

When will the EDIEFA Committee convene to deliberate on the applications?

  • The EDIEFA Committee deliverations are tentatively scheduled the week of September 27, 2021.

 

When could applicants expect to recieve the results of their applications?

  • The Office of Diversity and Human Rights aims to send out results letters the week of October 4th, 2021.

 

What is the implementation period for the 2021-2022 EDI Enhancement Fund Projects?

  • The pandemic has presented unique challenges with respect to institutional budget processes as well as implementation timelines for various programs across the university. Considering these factors, the implementation period for EDI Enhancement Projects this fiscal year will be from October 4, 2021 to February 28, 2022.

 

Is there an expiry date for the EDI Enhancement Funds?

  • Yes. Further to the project implementation period outlined above, any funds awarded by DHR in October 2021 will expire by February 28, 2022 and are subject to clawback by the Office of Diversity and Human Rights thereafter. 

 

When are the Final Reports due?

  • All awardees of the EDI Enhancement Funds are required to submit a Final Rport outlinine their initiative's accomplishments, accounting records, and impact analysis within four weeks of the conclusion of their EDI project or March 20, 2022, whichever comes first. 

 

* Please note: the Office of Diversity and Human Rights endeavors to observe the abocve schedule but timelines may need to be adjusted based on unforseen circumstances.

 

Something to look forward to...here is the proposed 2022-2023 EDIEFA Program Timeline:

  • Launch date: March 1, 2022
  • Application deadline: April 20, 2022
  • EDI Awards Committee Deliberations: Week of April 25, 2022
  • Send Results/Award Letters: Week of May 2, 2022
  • Expiry Date of Award Funds: February 28, 2023
  • Period for EDI program implementation: 10 months
  • Funds clawed back by DHR: effective March 1st, 2023
  • Final Reports Due: 4 weeks after conclusion of EDI project or March 30, 2023, whichever comes first. 

 

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