Record Resources

On this page you will find records-management related resources. Examples include tipsheets, worksheets and factsheets. (A separate page is being designed for "Frequently Asked Questions".) The resources have been specifically developed to better facilitate access to information or protection of privacy.

If you have questions or are in need of advice relative to access, privacy or records management, don't hesitate to contact the University Secretary.

Records Management Template Policy & Schedule 

Records Management Template Guidelines 

Records Management Sample Disposal Record (Excel Format) 


Access and Privacy Context at the University of Guelph

Glossary of Terms - The Univesity of Guelph Privacy Umbrella

Confidential Records Tipsheet

Disposing Personal Information?

Sample Disposal Record
FIPPA Exemptions Chart
Privacy Breach Reporting Template 

Retaining Personal Information?

Sample Records Inventory Worksheet

Taking Notes With Personal Information?

Case 1: Program Counsellors Notes Tipsheet - Records Containing Personal Information
Case 2: Meeting Minutes - Records Containing Personal Informations
Program Counsellor's Student File Checklist 

Wondering About Sharing Information?

Privacy Impact Checklist 
Workshop Slides: Access and Privacy at UG 
Information and Privacy Commission Resources