Work Study Program Job Posting Guide
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The Work Study Program provides students with demonstrated financial need the opportunity to meet their educational costs while developing transferable knowledge, skills, and attitudes through part-time, paid work experiences on campus during their registered term.
Funded through the Student Awards Office, qualifying job proposals submitted by departments will receive a reimbursement for wages and benefits paid to approved students.
Work Study Job Posting Instructions
- Proposing a New Work Study Job
- Re-posting an Existing Work Study Job
- Changing Work Study Job Owners
- Interviewing Work Study Candidates
- Making an Offer and Confirming Work Study Employment
- Frequently Asked Work Study Questions
Work Study Policies and Procedures
Work Study Policies and Procedures exist to provide a fair and efficient process for students, supervisors, and hosting departments.
All supervisors and hosting department administrators should consult the Work Study Policies and Procedures annually to ensure they are being followed correctly.
Work Study and Experiential Learning
All Work Study jobs must include 2-5 anticipated learning outcomes to support students in developing the knowledge, skills, and attitudes needed to move their personal, academic, and professional goals forward. Learn more about writing learning outcomes for work experiences.
In keeping with best practices in experiential learning, all Work Study supervisors should integrate adequate time for goal setting, reflection, and feedback throughout each Work Study job. Learn more about integrating reflection and feedback into student employment.
For questions or support about developing or refining learning outcomes, reflection activities, or feedback opportunities, contact Daniel Poulin, Manager, Experiential Learning Development and Recognition (firstname.lastname@example.org).
Job Posting Timelines
Fall 2022 / Winter 2023
The Fall 22/Winter 2023 Work Study cycle has begun. Existing positions submitted between July 25 - August 14 will be reviewed and approved with a go-live date of Monday, August 22. Existing positions submitted after August 15 will be reviewed and approved in a priority sequence and will go live as soon as we are able after August 22. New proposals will begin to be reviewed on Monday, August 15.
August 22, 2022 - January 16, 2023
- The Fall/Winter Financial Needs Assessment Form (NAF) will be available on the Student Financial Services Forms & Documents page. Students must re-apply for Work Study each Fall/Winter.
Friday, September 9
- Deadline to re-post an existing Work Study position. After this date, Work Study job postings will be approved on a first-come-first-served basis, capacity permitting.
- Deadline to propose a new Work Study position.
Questions and Support
Experiential Learning Support Team
- Re-posting jobs
- Proposing new jobs
- Integrating experiential learning
- Experience Guelph system
Student Awards Office
- Work Study policies and procedures
- Student eligibility
- Confirmations of employment