Departmental service roles | College of Arts

Departmental service roles

Last revised: June 25, 2015 by Mark McCullagh

  • Department Chair (A five-year appointment, with 2 course releases/year and a stipend.)
    • representing and advocating for Department at College level (with Dean; at Dean’s Council)
    • course assignments, scheduling
    • alumni relations
    • manage (with Department Secretary) department website
    • Departmental financial decisions (with Administrative Assistant)
    • supervision of Department staff
    • Sessional Instructor hiring and evaluation
    • Department T&P process: meeting faculty, chairing committee meetings, writing recommendations to College committee
    • Faculty Distributions of Effort (can request change: §18.15 of Collective Agreement)
    • approval of course outlines
    • student complaints and appeals
    • Faculty search committee chairing & selection of 2 members (§19.13 of Collective Agreement)
  • Graduate Coordinator (Normally a two-year appointment, with one course release per year, and a research account stipend.)
    • arranging and (when possible) chairing FOEs and OQEs
    • chairing meetings of Graduate Studies Committee re program regulations, re admissions
    • meeting incoming students re program requirements
    • assigning advisors; interpreting regulations (in Program Regulations and in Graduate Calendar)
    • being available to students for questions re programs
    • contact/recruitment of graduate students
    • representing and advocating for Department at College level (with Associate Dean of Graduate Studies)
  • Graduate Studies Committee Member (Graduate Coordinator and three others)
    • setting program policies
    • deciding on graduate curriculum (e.g. updating/changing Graduate Calendar course listings)
    • deciding on admissions to programs
    • deciding on awards nominations
  • Curriculum Committee Chair (Normally a two-year appointment, with no course release over that period)
    • leading curriculum revision/ongoing maintenance
    • chairing meetings of Curriculum Committee
    • representing dept on above-dept curriculum bodies (e.g. BUGS)
  • Curriculum Committee Member (Curriculum Committee Chair, Undergraduate Advisor A and one other; see: https://www.uoguelph.ca/secretariat/office-services-senate-senate-boards-and-standing-committees-board-undergraduate-studies/board)
    • contributing to meetings of Curriculum Committee
    • contributing to curriculum-related work, e.g.submitting proposals to BA Program Committee
  • Distance Education (DE) Coordinator
    • overseeing development and ongoing improvement of DE courses
  • Undergraduate Advisor (See §§VII and VIII of Undergraduate Calendar)
    • advising undergraduate students on program requirements
    • individual meetings with first-year Majors
    • meeting with BA Counsellors re programs (at least once a year)
    • service at Meetings for Majors (start of year), Fall Preview Day (early November) and Faculty Telethon (April-May)
  • Undergraduate Recruitment Officer
    • overseeing Department’s undergraduate recruitment strategy (with Associate Dean, Academic)
    • oversee Department’s contributions to Spring Academic Open House (late May)
    • service at Ontario Universities’ Fair (late September)
    • service at Fall Preview Day (early November)
  • Philosophy Department Community Life: Social Facilitator
    • liaises with graduate and undergraduate student societies and individuals as the point-person;
    • helps support or find support & resources (logistical, financial) for Phil community events and initiatives; advertises these widely.
    • maintains a “coming events” calendar of the Dept bulletin board (and possibly website)
    • profiles accomplishments and good news happening in our community.
  • Philosophy Department Community Life: Teaching Facilitator
    • liaises with Graduate Coordinator about teaching assignments, teaching mentoring, MA-PhD seminar on teaching;
    • available for answering questions about teaching; will direct individuals to available resources;
    • responding to expressed need, will arrange informal workshops for graduate students to help them with teaching related skills and concerns;
    • helps students set up a skill-sharing and resource-sharing site in the lounge.
  • Graduate Student Awards Officer
    • running information sessions in Fall for students applying for external funding
    • manage Department process of rankings of graduate students for internally-nominated scholarships (i.e. chair meetings of Graduate Studies Committee for this purpose)
    • contribute to those meetings of the Graduate Studies committee that relate to awards (no need to attend others e.g. re admissions)
  • Placement Officer
    • advising graduate students on career preparation
    • running mock interviews
  • Speaker Series Coordinator
    • selecting and inviting speakers for Department Colloquium series and Guelph Lecture in Philosophy
    • managing those events (including dinners)
  • Department Tenure and Promotion Committee Member (Department Chair; four other faculty members selected in accordance with Collective Agreement)
     
  • Department Representative on College Tenure and Promotion Committee (One faculty member selected in accordance with Collective Agreement)