Graduate Student Forms
Please do not submit any of these forms directly to the Graduate and Postdoctoral Studies Office. Please see the IB Graduate Program Assistant, Sarah Lakhan, SSC2483 first.
If you require more information or a form that does not appear here, please contact the IB Graduate Program Assistant, Sarah Lakhan (ext. 56097).
Note: Some PDFs require you to download directly to your computer first to function properly (i.e. viewing in a browser may not work).
Guidelines and Procedures
- MSc Defence Timelines
- PhD Defence Timelines
- IB Qualifying Exam Guidelines
- IB Thesis Defence Guidelines
- M.Sc. Welcome Package
- Ph.D. Welcome Package
- GTA Hiring Process
- Guidelines for Remote Defense or QE
Internal Forms
- M.Sc. Research Proposal Form(Due semester 2)
- Ph.D. Research Proposal Form (Due semester 2)
- Advisory Committee Meeting Report (Due semester 5, 8, 11, 13)
For Faculty
- Graduate Student Progress Report (Due after each semester)
- Graduate Faculty Nomination Form(for non-Guelph committee member)
For Students
- Advisory Committee Appointment and Grad Degree Program Form (Due by the 20th class day of 2nd semester - approx. week 8 - Note: please leave Colleague ID and Faculty Status blank and bring to Graduate Program Assistant)
- Appeal for Maximum Program Duration
- Plan of Study
- Leave of Absence or Withdraw
- Part-Time and Full-Time Transfer
- Course Waiver (add/drop)
For Defence and Thesis Submission
- External Examiner Nomination Form
- Instructions for Submission of Thesis to Department
- Exam Request Form
- Doctoral Final Arrangements Form (Dept. will submit with Exam Request Form to Grad Studies)
- Thesis Submission Control Form
- Thesis Non-Exclusive License
- Request to Restrict Circulation of Thesis Form
- Thesis Formatting for Final Submission to the Atrium
- Final Thesis Submission Checklist
Other Forms
- Full Time Distance Fee Form (exemption from the ancillary student fees while at least 200 km away from Guelph)
- Office of Graduate Studies Forms
Graduate Funding and Scholarships
- Latornell Graduate Award: Nomination Form
- Latornell Travel Scholarship: Travel Nomination Form and Link to Awards page
- Norman James Aquatic: Application PDF
- Elgin Card Terrestrial: Application PDF
- Natural Sciences and Engineering Research Council (NSERC) Scholarships Application Process
- Ontario Graduate Scholarship (OGS) Process