Graduate Student Forms
Please do not submit any of these forms directly to the Graduate and Postdoctoral Studies Office. Please email them as a PDF to the IB Graduate Program Assistant, Kate Artuso via e-mail to submit on your behalf.
If you require more information or a form that does not appear here, please contact the IB Graduate Program Assistant, Kate Artuso (ext. 56097).
Note: Some PDFs require you to download directly to your computer first to function properly (i.e. viewing in a browser may not work).
Guidelines and Procedures
- MSc Defence Timelines
- PhD Defence Timelines
- IB Qualifying Exam Guidelines
- IB Thesis Defence Guidelines
- Guidelines for Remote Defense or QE
- M.Sc. Welcome Package
- Ph.D. Welcome Package
- GTA Hiring Process
Internal Forms
- M.Sc. Research Proposal Form (Due semester 2)
- Ph.D. Research Proposal and QE Request Form (Due semester 3)
For Faculty
- Graduate Student Progress Report (Due after each semester)
- Graduate Faculty Nomination Form(for non-Guelph committee member)
For Students
- Advisory Committee Appointment and Grad Degree Program Form (Gryph Forms) (Due by the 20th class day of 2nd semester - approx. week 8)
- Appeal for Maximum Program Duration
- Plan of Study
- Leave of Absence or Withdrawal (Gryph Forms)
- Part-Time and Full-Time Transfer (Gryph Forms)
- Course Waiver (add/drop)
For Defence and Thesis Submission
- External Examiner Nomination Form
- Instructions for Submission of Thesis to Department
- Exam Request Form
- Doctoral Final Arrangements Form (Dept. will submit with Exam Request Form to Grad Studies)
- Thesis Submission Control Form
- Thesis Non-Exclusive License
- Request to Restrict Circulation of Thesis Form
- Thesis Formatting for Final Submission to the Atrium
- Final Thesis Submission Checklist
Other Forms
- Full Time Distance Fee Status (Gryph Forms) (exemption from the ancillary student fees while at least 200 km away from Guelph)
- Office of Graduate Studies Forms
Graduate Funding and Scholarships
- Latornell Graduate Award: Nomination Form
- Latornell Travel Scholarship: Travel Nomination Form and Link to Awards page
- Norman James Aquatic: Application PDF
- Elgin Card Terrestrial: Application PDF
- Natural Sciences and Engineering Research Council (NSERC) Scholarships Application Process
- Ontario Graduate Scholarship (OGS) Process