What is the purpose of the Incomplete Coursework Form?
The Academic Review Sub-Committees use this form to assist with determining whether a student is eligible to be considered for a deferred assessment for a missed final exam, missed final assignment or other missed final graded component(s) of the course.
When do I need to submit an Incomplete Coursework Form?
The ICF must be completed for any student to whom you are assigning a final grade of INC or MNR: INC for a student who has not completed one or more final graded components of the course (typically a final assignment, final lab/oral/practical exam or final written exam), and MNR for any student who is under investigation for academic misconduct which has not yet been resolved.
Why do I need to complete an ICF if a student is under investigation for Academic Misconduct in my course?
It is important for the Office of Registrarial Services and the Academic Review Sub-committees to be aware of the investigation, though not the details, to ensure the student is considered for a deferred assessment, if appropriate. A grade of MNR will appear on the student’s academic record for the duration of the investigation, and the department is responsible for submitting a final grade to Enrolment Services once the investigation is completed.
What is to be included under “Completed Work”?
The total of all final grades achieved by the student to date in the graded components of the course is to be provided here. Do not pro-rate this grade. This grade will be pre-populated if the form is generated through the final grades widget in CourseLink. This will be the grade assigned to the student should the student not be granted consideration by the Academic Review Sub-committee. If a student is under investigation for Academic Misconduct, do not enter a grade here. Mark an ‘x’ in the appropriate box in the lower left corner of the form.
What should be included under “Final Work Not Completed”?
All final graded components of the course not completed by the student must be provided here. You can also indicate if you will coordinate and supervise the student’s final exam should the student be granted consideration. If a student is under investigation for Academic Misconduct, complete this section with any incomplete final graded component(s) of the course if applicable. Mark an ‘x’ in the appropriate box in the lower left corner of the form.
What does “Due Date” under “Final Work Not Completed” represent?
This is the original due date that a final graded component was to be submitted or written/completed (i.e., final exam, final assignment, etc.) as listed on the course outline. If a student is granted consideration by the Academic Review Sub-Committee, they will assign the new deadline that the work/exam is to be completed by/on.
What should I enter in the Additional Comments section?
Include any pertinent information you wish the Academic Review Sub-Committee to know. If you granted consideration for a graded component during the term (i.e., essay, midterm, lab component) and the student failed to complete the component, note this, along with any other consideration you have granted the student.
Where do I find the information to complete the top section? For example, how do I know the student’s degree program?
When the ICF is fully integrated into CourseLink, this portion of the form will be pre-populated when you assign a grade of INC to a student in the gradebook. Please make sure to enter the entire course and section number in the “Course” field (i.e., MATH*1210*0101). The student’s name and ID number will be available from CourseLink or on your course class list. If you do not know the student’s degree program, check with the person in your unit who is responsible for submitting grades to the Office of Registrarial Services.
How do I submit this form?
Submit one (1) copy of the ICF, along with your grades, to your chair/director for sign-off. Once signed, your department will email them along with the final grades to the Office of Registrarial Services.