Application Process

The Office of the Associate Dean of Research (ADR) has standardized graduate policies and procedures throughout the college. This has led to a general admission procedure handled by the Graduate Admissions Assistant.  

Applicants can find complete application instructions on the Applying to Guelph page

Applying to Guelph: Frequently Asked Questions


Required Documents


NOTE: The College of Biological Science requests that all components of your application for graduate school be submitted within two months of submission through the OUAC portal. Applications that are incomplete after this time period will be closed. Required documents include:

  • Statement of Interest
  • Name of faculty advisor (course supervisor)
  • Transcript(s)
  • Graduate certificate(s)
  • Grading scale(s)
  • Standardized English language proficiency test
  • Referee assessment forms


Please review the application process to ensure that you have the required documents/information prepared for your application before you apply:

  • A statement outlining your major research interests and your objectives in undertaking graduate study. If preferred, this may now be completed through the online application.
  • Transcripts - One official transcript of each previous undergraduate and graduate degree. Transcripts must include the date the degree was conferred. For International applicants: notarized English translation of foreign transcripts must be provided, along with a graduate certificate. Transcripts should include a grading scale, grades obtained and courses taken
  • Letters of Recommendation - Assessment forms, available from the on-line application, should be completed by two or three individuals who can provide comments on the applicant and evaluate the applicant's academic performance and abilities in comparison to his/her peers.
  • Academic references are preferred, but former employers are also acceptable referees.


English Proficiency


If your first language is not English, you will be required to submit the results of a standardized English language proficiency test


English as a Second Language tests are considered valid for a period of two years. The University of Guelph English as a Second Language Test Code is 0892.


English as a Second Language Certificate


The English as a Second Language Certificate at the University of Guelph offers an English language program for international students wishing to apply to graduate studies. Those who successfully complete the program, at the advanced level, are deemed to have met the language requirement for admission to graduate studies. A copy of the graduate certificate is required as a part of your application package.

PLEASE NOTE: The College of Biological Science DOES NOT grant conditional admission based upon the completion of an ESL program or standardized English language test.  A passing, standardized language test or certificate, as outlined above, MUST be submitted along with the application in order to be considered for admission.


Completed Applications


Once a complete application is received and deemed academically acceptable, the application is forwarded on to the program Graduate Committee for their recommendation. If recommended, the application is given to the potential advisor for his or her decision.

This process takes approximately 6 weeks and therefore we recommend that you submit your application at least 2 months prior to the desired entry semester. Applicants who are applying from outside Canada should apply at least 6–9 months in advance to allow for submission of application material and application processing. 

Admission Offers


If you receive an offer of admission, it may be conditional upon meeting certain requirements.  Your official offer from the Office of Graduate Studies will explain any conditional offer requirements in full detail.   

Note that if your offer is conditional upon receipt of official transcripts or other required documents, these items must be received by the Office of Graduate Studies by the first day of class of the semester in which you start your program at the University of Guelph. Applicants who fail to submit their required documents by the first class day will normally not be permitted to register for classes for the semester in which they applied. Their offer of admission will be rescinded and the applicant will be encouraged to apply to a future semester. For students who are in the process of completing their degree at the University of Guelph, or have completed a degree at the University of Guelph, the Office of Graduate and Postdoctoral Studies will obtain your final official transcript on your behalf.


For further information, contact the CBS Graduate Admissions Assistant

CBS Associate Dean of Research Office - Room 3479
Summerlee Science Complex
College of Biological Science
University of Guelph
50 Stone Road East, Guelph, Ontario, Canada N1G 2W1