We are Hiring! Student Staff Roles 2023-2024 | College of Arts

We are Hiring! Student Staff Roles 2023-2024

Posted on Thursday, September 7th, 2023

For the upcoming academic year, the following positions will be supporting the Marketing, Communications and Recruitment team. 

The deadline to apply to both roles is September 15, 2023 at 11:59 PM

COA Student Ambassadors - 12 positions

The College of Arts (COA) Student Ambassadors will support the student recruitment and marketing strategy of the College of Arts to prospective students undergraduate and graduate students. The goal for the upcoming semester is to organize and coordinate the strategy for 2024-2025 recruitment cycle, including:

  • All on-campus recruitment events

  • New academic outreach programming

  • Answering prospective student inquiries

  • Delivering marketing campaigns

We would like to have representation from each undergraduate program within the College of Arts.

Training
Must participate in recruitment training related to delivering tours, undergraduate and graduate programs, clubs and associations, experiential learning, etc. in the College of Arts.

Event Implementation
Support with pre-event/post-event logistics and day-of requirements including wayfinding, signage, tours, and stakeholder management.
Speak to prospective students and their families regarding programs and student experience at U of G.

Must be available for the following events:
October 21 & 22 - Ontario Universities' Fair (All Programs)
November 5 - Fall Preview Day (All Programs)
November 12 - Science and Engineering Day (BAS Only)
March 24, 2024 - Campus Day (All Programs)
Would be great if you were also available for: May 15 & 17 - Spring Academic Open House (BAS & BA)

Events that are still in the planning process include:
February (TBD) - International Open House
February (TBD) - Music Open House (Music Only)
May (TBD) - Transition Sessions

Tours
Deliver campus and facility tours for prospective students, alumni, donors, and other guests of the COA.

Academic Outreach
Act as a liaison with secondary school classrooms when they arrive on-campus by leading campus and facility tours, bringing student groups to pre-planned campus programming, and engaging with educators/teachers to create a positive impression.

Prospective Student Inquiries
Answer incoming student emails about programs and student life at U of G

Team Meetings
Participate in weekly or bi-weekly ambassador team meetings where there will be recruitment training and teambuilding requirements.

Other responsibilities may include:
Participating in marketing and recruitment projects that will be used to elevate the COA on web and socials, such as photoshoots, video testimonials, social media takeovers, etc.
Supporting first-year student transition events
Supporting other COA Dean's Office events, including but not limited to COA Awards, Convocation, Alumni Events, etc.

  • Must be in one of the following College of Arts programs in 2nd year or above:
    • Classical Studies; Creative Writing; Culture and Technology Studies; English; French Studies; History; Music; Philosophy; Sexualities, Genders & Social Change, Studio Art; Theatre Studies; Bachelor of Arts and Sciences
  • Strong public speaking skills
  • Strong written and oral communication skills
  • Stakeholder communication experience - i.e. campus partners, faculty, staff and students.
  • Event planning and logistics experience with strengths in adaptability
  • Strong time management to balance school and work responsibilities
  • Enthusiastic, creative, and organized planner who is self-driven and takes initiative.
  • Positive team player who looks to support peers toward success.
  • Experience with Outlook, Canva, Microsoft word, teams, and various social media platforms.

Note: All applications must include a cover letter, resume and class schedule

(1) Students with demonstrated financial need are eligible to apply through the work-study program on Experience Guelph
Work-Study Website
Experience Guelph Website

(2) For students who do not qualify for work-study, please apply directly to the Manager, Academic Programs and Recruitment - Rachel Ruston, rruston@uoguelph.ca. Students will receive an honorarium of $700/semester.

COA Content Creator - 1 position

The COA Content Creator will support the content marketing and communications strategy of the College of Arts (COA) to internally and externally facing audiences. The goal for the academic year is to create a content calendar for all social media accounts associated to the COA communications strategy for the COA (Instagram, X, Facebook, etc.) that ensures all content is consistent in brand, tone, and narrative, while meeting the needs of the intended audience (such as, current and prospective students, university stakeholders, etc.) The COA Content Creator will create visual graphics with accompanying copy/captions for a variety of social media platforms to increase current student engagement and enhance the reputation/brand affinity of the College. They will work in collaboration with supervisor, Communications Coop role, faculty, staff, and students to ensure all content is presented properly.

  • Develop, research and create graphics for grid posts, stories, reels, tweets, and facebook posts for event promotion, giveaways, student experience, recruitment initiatives, etc.
  • Ensure all graphics align with U of G brand guide and COA community experience.
  • Create an editorial content calendar for every week/month of the year for all social media platforms including digital screens in MacKinnon building.
  • Develop knowledge of all undergraduate and graduate programs in the COA
  • Attend events in-person to document the experience and promote the success or associated learning.
  • Plan creative giveaways to engage current student audiences and encourage greater interaction with the COA to develop sense of belonging/enhance reputation

Other:

  • Participate in recruitment, outreach, and current student events where support is required for event and volunteer management, social posting, story development, and other general and specific administrative duties that may arise from time to time
  • May assist with special initiatives, such as special communications projects.

Must be available for the following events:

  • October 21 & 22 - Ontario Universities' Fair (All Programs)
  • November 5 - Fall Preview Day (All Programs)
  • November 12 - Science and Engineering Day (BAS Only)
  • March 24, 2024 - Campus Day (All Programs)
  • Would be great if you were also available for: May 15 & 17 - Spring Academic Open House (BAS & BA)

Events that are still in the planning process include:

  • February (TBD) - International Open House
  • February (TBD) - Music Open House (Music Only)
  • May (TBD) - Transition Sessions
  • Must be in one of the following College of Arts programs in 2nd year or above:
    • Classical Studies; Creative Writing; Culture and Technology Studies; English; French Studies; History; Music; Philosophy; Sexualities, Genders & Social Change, Studio Art; Theatre Studies; Bachelor of Arts and Sciences
  • Strong writing, editing, research and oral communications skills
  • Project management skills, including the ability to work independently and meet deadlines
  • Creative and analytical thinker who is self-driven
  • Experience communicating with stakeholders and faculty
  • Experience with Canva, Microsoft word, teams and excel and various social media platforms
  • AODA/Accessibility Compliance knowledge considered an asset
  • Graphic design experience would be considered an asset

Note: All applications must include a cover letter, resume and class schedule

Students with demonstrated financial need are eligible to apply through the work-study program on Experience Guelph
Work-Study Website
Experience Guelph Website