External awards can be scholarships, bursaries or grants that students apply for and/or receive from organizations or corporations outside the University of Guelph. This may include places of employment, community organizations, recreation programs, etc.
Generally, awards greater than $500 will be split evenly across the Fall and Winter semesters unless otherwise stipulated in the Award Provider’s letter.
Student’s Role
The student is responsible for ensuring the external award provider has followed the instructions under “Award Provider’s Role.”
If the Award Provider has made the cheque payable to the student and they would like to apply it toward their student account balance, the student must sign the reverse side of the cheque and submit it to Student Financial Services, along with the funding letter. If the student has received the cheque and letter, it can be dropped off at the Lincoln Alexander Student Service Centre, University Centre, Level 3 – North, or mailed to Student Financial Services.
To have the funds applied to the student’s account by the semester payment deadline, the award funds and letter must be received at least 2 weeks prior to the deadline. Any stale-dated cheques (6 months or older) will be returned to the Award Provider for reissuing and will cause delay in payment to account.
Award Provider’s Role
Please note that Student Financial Services is not accepting new vendor EFT payments at this time. Award providers who have previously set up EFT must send an EFT remittance document and letter to accquest@uoguelph.ca so that Student Financial Services can identify the payment.
When submitting an external award, the Provider must submit a letter that includes the following information:
- Student name and 7-digit University of Guelph Student ID Number.
- Full name, mailing address and email of the Award Provider.
- Stipulations for award eligibility (i.e., full-time or part-time registration). If not outlined, awards will be applied with a minimum registration in 2.0 credits.
- The semester(s) to which the award is to be applied. If not outlined, funds over $500 will be split evenly between the Fall and Winter semesters.
- If the Provider will be issuing a T4A. If not outlined, the University will automatically issue a T4A slip.
To have the funds applied to the student’s account by the semester payment deadline, the award funds and letter must be received at least 2 weeks prior to the deadline.
Cheques and their corresponding letters can be mailed to:
University of Guelph C/O Student Financial Services
University Centre, Level 3-North
50 Stone Rd. E.
Guelph, ON N1G 2W1
T4A Slips for External Awards
The University of Guelph has an obligation to issue T4As for all scholarship, award and bursary payments made through the University, unless otherwise noted in the funding letter provided.
T4As are produced each February for awards issued during the previous calendar year and will be mailed to the home address on file with the University when the T4A is produced. The student should confirm that their WebAdvisor account is up to date with a current mailing address and their SIN to ensure their T4A is received in a timely manner.
Questions About External Award Payments
If you have questions about this process or about the status of an external award that has been sent to the University of Guelph, please contact Student Financial Services by email at accquest@uoguelph.ca.