Schedule of Dates updated on December 7, 2023
- January 30, 2024
- USRA allocations sent to Colleges for review and finalization. Departments/units/schools are asked to submit Form 1 to Student Financial Services and submit the USRA job description to Experience Guelph as soon as allocations are known. See Form 1 for instructions on posting to Experience Guelph.
- Starting January 29, 2024
- USRA positions will be posted on Experience Guelph as they are received. USRA positions are also posted on the Student Financial Services USRA Jobs/Projects webpage for non-U of G students to view. Departments/schools may advertise positions in their areas.
- January 29 to February 29, 2024 at 11:59 p.m.
- USRA applications from University of Guelph students are submitted on Experience Guelph. Students from other universities should submit their application directly to the hiring contact listed on the posting. See the How to Apply page for information about what documents should be included in the application. All positions will close to applications on February 29.
- January 29 to March 4, 2024
- Departments/schools arrange interviews with candidates during this period.
- March 5, 2024
- First day that USRA offers can be made to students.
USRA offers to U of G students should be made through Experience Guelph. USRA offers to non-U of G students should be made directly to the student. Once the offer is accepted, faculty supervisors complete NSERC Form 202 for USRAs. Please seek assistance from Research Support Services (research.services@uoguelph.ca) if needed. **Departments/units/schools must honour the offers they make to students even if NSERC deems the candidate ineligible.** Please contact Research Support Services in advance for any questions regarding eligibility. All offers should be followed up with a formal letter outlining terms of employment and an Employee Data form should be completed and submitted to Human Resources. - March 21, 2024
- Deadline to submit NSERC Form 202 Part I & II and the student's official transcript to Research Support Services (**contact research.services@uoguelph.ca if an extension is required). These should be sent as one package by each department and include a list of the selected students and supervisors.
If there are vacant positions that have not been filled by March 21, please attach a note explaining the circumstances. Please note that OR-5 forms are not required.
If a student is Indigenous and/or Black and has self-identified, these USRA applications are not counted towards the quota. RSS will notify the department/unit/school if the applicant has checked off Indigenous and/or Black in the online system and will request the department/unit/school to send another application in addition to this one. These students should be able to provide proof or have a way of identifying themselves. If the supervisor/department does not find another student to fill the additional position, they will have the option to defer a position to the Fall or Winter term or inform RSS if unable to use it.
For more information, please visit the NSERC website or contact Research Support Services at research.services@uoguelph.ca.