Scholarships & Funding

Base Program Funding

The School of Engineering guarantees financial support to all full-time MASc and PhD students admitted to the program.  Stipends may be comprised of: Graduate Research Assistantships (GRA), Graduate Teaching Assistantships (GTA), growth funds, as well as internal and external awards and scholarships (if secured).  Descriptions of these funding types can be reviewed below.  Financial support is not provided to MEng students or students pursuing their degree on a part-time basis.

MEng 

There is no guaranteed funding for MEng students.  MEng students may apply to Graduate Teaching Assistantship (GTA) positions, and are considered Level 2 applicants.  The GTA application process is a highly competitive process and qualified Level 1 applicants (MASc.Engg and PhD.Engg students) will be given priority consideration.

MASc.Engg

For students commencing their full-time MASc.Engg studies in W20 or later, the minimum guaranteed stipend is $16,500 per year for 2 years.

PhD.Engg

For students commencing their full-time PhD.Engg studies in W20 or later, the minimum guaranteed stipend is $21,500 per year for 4 years.


Possible Funding Sources

As a full-time MASc.Engg or PhD.Engg student, you will receive a funding package as part of your offer of admission.  Funding packages are composed of the following components:

Graduate Research Assistantships (GRA) - Full-time students in both the MASc and PhD programs will be guaranteed a GRA.  The GRA is provided by the faculty advisor to support research being conducted by the advisor and will be used in preparation of the student's thesis.  Students in the MASc program are guaranteed funding for 6 semesters and those in the doctoral program for 12 semesters.  GRA stipends are renewable each semester based on satisfactory performance.

Graduate Teaching Assistantships - GTAs are awarded through an open competition and students enrolled in full-time studies in the School of Engineering are expected to apply for GTA positions within their area of expertise.

Scholarships & Awards - A number of internal and external scholarships/awards/bursaries are available to incoming and current graduate students.  Please consult the Scholarships & Awards tab for more information.

Needs Based Funding - A number of needs based bursaries and funding opportunities exist for students who can demonstrate financial need.  Please review the Financial Aid & Counselling tab for more information.

[Updated – August 14, 2019]


Tuition

All students are required to pay tuition fees.  Information on graduate student tuition fees can be found by visiting the Student Financial Services Guelph Graduate Fees page.

MEng and Part-time Students

For self-funded students (MEng and part-time students), tuition and fees must be paid in full by the tuition payment deadline.

MASc.Engg and PhD.Engg Students

MASc.Engg and PhD.Engg students may choose to pay their tuition and fees by the tuition payment deadline, or they may choose to pay their tuition and fees by Graduate Settlement (payroll deduction).  The Graduate Settlement process is outlined below.

Graduate Settlement

Graduate Settlement is a form on WebAdvisor that graduate students must complete every semester to indicate if they will be paying their tuition and fees using either payroll deduction, departmental trust fund, or awards. If students are unsure about their sources of funding, they should first review their funding package, and then contact MASc.Engg & PhD.Engg Graduate Program Assistant Jacqueline Floyd at soegrad@uoguelph.ca before submitting the Graduate Settlement form. Students paying their account personally in full do not need to complete the Graduate Settlement form.

Further information regarding Graduate Settlement can be found on the Student Financial Services website. Please watch the video for help with completing the Graduate Settlement form.

Selecting Payroll Deduction

If graduate students receive Graduate Research Assistantship (GRA) or Graduate Teaching Assistantship (GTA) payment, students may choose to pay their tuition fees through payroll deductions, with departmental approval. Students who wish to pay their tuition using payroll deductions must complete graduate settlement every semester before the deadlines.

After selecting payroll deduction, monitor both WebAdvisor (Account View) and e-pay stubs; there should be a bi-weekly payment towards tuition as a result of a deduction to your pay.

Selecting Awards

Even though scholarship/award funds may already appear on the student account, students must select ‘Award Payment’ on the Graduate Settlement if it is their intent to use those funds to pay tuition.


New Graduate Students

Students receiving a GRA or GTA payment must submit required documents to Human Resources (HR) in order to be paid through Payroll.

The SOE HR and Finance Administrator will contact you for further information by emailing your GryphMail email (@uoguelph.ca). Please read this email carefully.

[Updated – August 14, 2019]


Guiding Principles

Graduate Teaching Assistantships (GTAs) are essential to support the delivery of our undergraduate programs. Applicants are selected to provide undergraduate students with the best learning experiences possible. GTA work assignments also provide graduate students with employment and experience performing teaching-related duties. The assignment of Graduate Teaching Assistantships is a complex and dynamic process in the School of Engineering due to the large number of undergraduate courses and applicants for the posted work assignments. The aim is to make the process as transparent, fair and efficient as possible. All faculty and GTAs are encouraged to contact the Associate Director of Undergraduate Studies with any questions about this process.

GTA Hiring Process

The selection and appointment of GTAs in the School of Engineering (SOE) will follow the procedures outlined in the prevailing Collective Agreement with CUPE 3913, Unit 1, and as summarized here: 

  • Assessment of GTA Applications

  • The Graduate Student Job Security Period (JSP)

In the event of a discrepancy between this document and the Collective Agreement, the Collective Agreement shall be considered the final authority.

  1. Level of Consideration. First, possible work assignments will be identified for engineering students who are still within their Job Security Period (Level 1 applicants). For Level 1 applicants, a work assignment in this period was included as part of the Offer of Admission. No assignment will be made to a Level 1 applicant unless they meet the required qualifications. Next, Level 2 applicants who are still within their prescribed program period (6 semesters for Masters students and 12 semesters for PhD students) will be considered for work assignments totalling up to a maximum of 140 hours. 

  2. Required Qualifications. The onus is on the applicant to demonstrate qualifications. It is not sufficient for the applicant to state that they meet the qualifications; it is necessary for the applicant to explain how they meet the qualifications and provide additional supporting evidence to the extent possible. Within each Level of Consideration, candidates must meet the required qualifications provided in the job posting to be given further consideration for a work assignment. Previous experience teaching a course may not be sufficient to demonstrate qualifications and should not be considered to give an applicant priority over other applicants. Given the number of available work assignments, the School is not always able to offer work to all qualified applicants.

  3. Preferred Qualifications. The qualifications of applicants, who meet the minimum job requirements, will then be evaluated against the preferred qualifications, to identify the most qualified applicant(s).  Again, it is critical that candidates demonstrate and provide evidence, to the extent possible, of how they meet the posted qualifications of each work assignment to which they apply. Applicants are encouraged to provide contact information for at least two references as evidence of subject area knowledge, teaching experience and other qualifications. Applicants may be invited for an interview. 

  4. Preferences and Coverage of All Required Work Assignments. In all cases of GTA hiring decisions, the School strives to ensure the best fit of GTA qualifications with the pedagogical needs of the course and operational needs of the School. At the same time, the School strives to maximize preference-satisfaction of applicants. To this end, the selection committee takes into consideration, where possible, the candidate’s expressed interest in the course as determined by the preference for the work assignment that the applicant indicates on the application. Applicants are encouraged to indicate an order of preference for their top 3 or 4 courses (i.e. preference cannot be considered if an applicant gives multiple courses the same rank). While every effort is made to match preferences to courses, the School is unable to meet all preference requests.

  5. Seniority. Seniority is considered only when candidates within the same Level of Consideration are demonstrably equal. 

  6. Consider Me For All. If there are no qualified Level 1 or Level 2 applicants for a particular work assignment, applicants who selected “consider me for all” will be considered. 

  7. Level 3 Applicants. If there are no qualified Level 1 or Level 2 applicants, candidates who have exceeded the prescribed program period for their program of study will be considered; 

  8. Next, qualified candidates who have already been assigned 140 h of work, may be considered. 

  9. Once all qualified engineering applicants have been considered, candidates applying outside their home department may be considered. 

  10. If there are no qualified applicants for a work assignment, the work assignment will be re-posted if there is sufficient time. If the work assignment cannot be re-posted, the committee will access any applications currently on file. If there are none, the work assignment will be assigned to another person deemed suitable.  

Other Information

After the deadline for applications, the Engineering Undergraduate Program Assistant will provide the hiring committee and instructors with access to the applications and CVs.  The applications will be the primary source of information and the CV (and documents appended to the CV file) will be used to verify and supplement the content of the applications. Applications will first be reviewed to determine whether each applicant has the required qualifications for the work assignment. If a required qualification is not met or is not evident in the application, the applicant will be removed from the pool of candidates for the work assignment and will not be further assessed. The preferred qualifications of applicants meeting all of the required qualifications will be scored and an overall score for each candidate will be calculated. 

A GTA appointment usually spans 14 weeks - 12 weeks of classes plus preparation and/or examination time. Graduate students should consult their class (and other) schedules before making their applications. In general, applicants are responsible for ensuring that they will be available to GTA for the courses to which they apply. Note that GTA duties for a course will typically include invigilating final exams, as well as giving labs, seminars, grading, etc.; students should, therefore, not normally apply to GTA for a course which has labs/seminars or final exam which they cannot attend.

If an offer for a GTA has not been accepted by the specified deadline, the work assignment will be offered to next most qualified applicant. At the beginning of each semester a GTA has been awarded, the awardee will meet with the faculty/individual(s) responsible for the course/service(s) to complete an Assignment of Work Agreement form outlining the expected distribution of effort. 

The salary of GTAs includes a 4% payment in lieu of vacation time. Other leaves of absence from GTA work assignments are described in the agreement with CUPE 3913, Unit 1.

Composition of the GTA Hiring Committee

This committee is composed of the Associate Director of Undergraduate Studies, one or more Area Heads, and one or more staff members including the Engineering Undergraduate Program Assistant. As the SOE values diverse input to the hiring process, the committee will include representation from one or more designated group (women, racialized people, indigenous people, members of the lesbian, gay, bisexual, transgender or queer communities, or persons with disabilities). As subject matter experts, course instructors provide assistance in identifying the required and preferred qualifications of their course and evaluating the qualifications of applicants relative to the required and preferred qualifications included in the job posting.  ​

How to Apply

Candidates need to apply for GTA work assignments using the TA/Sessional hiring website

The onus is on the applicant to contact the School if a confirmation email is not received upon submission of an application. Only candidates who apply, before the posted deadline, will be considered for a GTA.  To be eligible for a GTA, candidates must be a registered student during the term of the work assignment. Applicants who have successfully completed their program or who have a scheduled defense, will be removed from the pool of applicants. Students who are guaranteed a GTA (Level 1) for a particular semester must apply to at least one posting AND identify themselves as Level 1.  

[Updated – August 14, 2019]


Government Awards

 

University of Guelph Internal Awards

  • High Quality Personnel (HQP) Scholarship

 

College of Engineering & Physical Sciences and School of Engineering Awards

All College and School awards can be reviewed using the Graduate Awards Search tool.  All scholarship applications should be submitted to soe.gradawards@uoguelph.ca by 23:59 on the stated deadline.  Late applications will not be accepted.

Contact and Submission Information

In-course graduate students receive regular correspondence through the graduate student listserv regarding upcoming scholarship opportunities to their GryphMail (@uoguelph.ca) email account. 

Prospective and current students submitting scholarship applications should email these to: soe.gradawards@uoguelph.ca.

[Updated – August 14, 2019]


Bursaries

Bursaries are given to students who apply and demonstrate a need for financial assistance. Academic achievement is not taken into consideration when awarding bursaries, however, you must be registered in the semester you receive a bursary.  All bursary applications are processed by Student Financial Services.  Please check the following link for graduate student bursaries.

The Graduate Students’ Association (GSA) offers several different awards and bursaries for students in financial need.  You must be a member of the GSA to apply.

 

Accessibility Awards and Financial Aid

The University of Guelph strives to provide equal opportunity for academically qualified students with disabilities. We recognize that having a disability can incur additional financial costs. As a result, students with Permanent Disabilities may be eligible for loans, bursaries, scholarships, waivers or other awards designed to help offset disability-related costs related to your education.

To learn more about what might be available to you as a student with a permanent disability, please refer to the details outlined by Student Financial Services for students with permanent disabilities, and to the links provided on the Student Accessibility Services (SAS) website.

 

Emergency Funds for Graduate Students

If you are experiencing financial difficulty due to extenuating circumstances there may be sources of funding available to you.

The Request for Financial Assistance form   is for emergency purposes only; you should first check with your advisor, your Graduate Coordinator, and the Associate Dean Research & Graduate Studies of your College to determine if funds may be available to assist you.  You must also check with Student Financial Services to determine if you qualify for financial need assistance.  Once you have consulted all parties and obtained signatures on the form, please email the form to the Graduate Awards Officers (grschol@uoguelph.ca) or drop the form off at the front desk of the OGPS, 3rd Floor UC.

There is also the GSA Compassionate Bursary Fund which may provide up to $2,000 for expenses that are incurred due to extenuating circumstances. Please see the GSA websitefor further details.

 

Government Financial Assistance

The following government-funded programs are administered by Student Financial Services:

  1. Ontario Student Assistance Program (OSAP)
  2. Out of Province Student Loans
  3. USA Student Loans
  4. University of Guelph Work Study Program

 

Financial Counselling

It’s best to seek help early.  Financial counselling can help relieve stress, resolve your immediate financial problems and help you to plan for your future.

Counsellors are available in Student Financial Services (SFS) to assist you with your financial situation.  Please see their website for information on making an appointment to meet with a counsellor.  Emergency counselling is available on a drop in basis during the first two weeks each semester.

 

[Updated – August 14, 2019]


Payroll Setup for Domestic Students

GRA and GTA payments are paid through the UofG payroll system, on a bi-weekly basis. Students receiving GRA and/or GTA payment must submit the required documents in order to be paid through payroll.  Delays in the submission of these documents will result in delayed payment of GRA/GTA income.  A GTA position is considered employment income and is taxed as such, therefore a T4 is issued for this income.  GRA stipends are also taxable under the Canada Revenue Agency (income related to employment), and therefore a T4A will be issued each tax year.

The SOE HR and Finance Administrator will contact you for further information by emailing your GryphMail email (@uoguelph.ca).

If you have not been paid through the UofG payroll system by the School of Engineering previously, the following will be required in order to have your payments set up. Please note, the set-up email will also contain these instructions and forms.

  1. You will be required to complete a Personal Information Survey that will ask for your address, Social Insurance Number (SIN), etc. This survey must be completed in order to receive payments.
  2. The TD1 tax forms are very important for determining the amount of income tax that will be deducted by payroll on your GRA/GTA payments, and are filled out by the student and are based on the student’s personal situation. Of particular importance to students is Line 5. Tuition (full time and part time) on the Government of Canada form. This represents the amount of tuition the student anticipates paying from January to December, and will decrease the amount of tax deducted from the GRA/GTA payments. Please refer to the Canada Revenue Agency (CRA), or a tax professional for further assistance with the TD1 tax forms, as we are unable to advise on how to fill out the forms.  Please note, if your personal tax situation changes at any point throughout the year we encourage you to submit new forms to ensure your income tax deductions are accurate.
  3. The Direct Deposit form is used to have your GRA/GTA deposited directly into your bank account. You must also attach either a void cheque or print out a direct deposit slip from your online banking. If you do not have your banking information submitted in time for your first payment, HR will issue a cheque that you can pick up on the pay date. You must show photo ID.  Please note that these forms will be attached to the email and are to be returned directly to Human Resources in the University Centre, Level 5, or can be emailed to Karen DeVries, Human Resources Service Associate at kdevries@uoguelph.ca.
  4. The E-pay statement document will explain how you can view your pay statement online. It will show your GRA and/or GTA payments and any deductions from those payments.


Payroll Setup for International Students

GRA and GTA payments are paid through the UofG payroll system, on a bi-weekly basis. Students receiving GRA and/or GTA payment must submit the required documents in order to be paid through payroll.  Delays in the submission of these documents will result in delayed payment of GRA/GTA income.  A GTA position is considered employment income and is taxed as such, therefore a T4 is issued for this income.  GRA stipends are also taxable under the Canada Revenue Agency (income related to employment), and therefore a T4A will be issued each tax year.

The SOE HR and Finance Administrator will contact you for further information by emailing your GryphMail email (@uoguelph.ca).

If you have not been paid through the UofG payroll system by the School of Engineering previously, the following will be required in order to have your payments set up. Please note, the set-up email will also contain these instructions and forms.

  1. You will be required to complete a Personal Information Survey that will ask for your address, Social Insurance Number (SIN), etc. This survey must be completed in order to receive payments.
  2. Additional, you must also provide the HR & Finance Administrator at the School of Engineering a copy of your study permit and temporary Social Insurance Number (SIN) document. An emailed scan or good quality photo of each will suffice. Payments cannot begin until a valid temporary SIN is received.  For those who do not have a SIN, you must apply for one at Service Canada on Woodlawn Road in Guelph as soon as you arrive in Canada. Please refer to the following link for more information - http://guelphwellingtonimmigration.ca/living/social-insurance-number/
  3. The TD1 tax forms are very important for determining the amount of income tax that will be deducted by payroll on your GRA/GTA payments, and are filled out by the student and are based on the student’s personal situation. Of particular importance to students is Line 5. Tuition (full time and part time) on the Government of Canada form. This represents the amount of tuition the student anticipates paying from January to December, and will decrease the amount of tax deducted from the GRA/GTA payments. Please refer to the Canada Revenue Agency (CRA), or a tax professional for further assistance with the TD1 tax forms, as we are unable to advise on how to fill out the forms.  Please note, if your personal tax situation changes at any point throughout the year we encourage you to submit new forms to ensure your income tax deductions are accurate.
  4. The Direct Deposit form is used to have your GRA deposited directly into your bank account. You must also attach either a void cheque or print out a direct deposit slip from your online banking. If you do not have your banking information submitted in time for your first payment, HR will issue a cheque that you can pick up on the pay date. You must show photo ID.
  5. The E-pay statement document will explain how you can view your pay statement online. It will show your GRA and/or GTA payments and any deductions from those payments.


Graduate Settlement

Graduate Settlement is a form on WebAdvisor that graduate students must complete every semester to indicate if they will be paying their tuition and fees using either payroll deduction, departmental trust fund, or awards. If students are unsure about the source of funding, contact MASc.Engg & PhD.Engg Graduate Program Assistant Jacqueline Floyd at soegrad@uoguelph.ca before submitting the Graduate Settlement form. Students paying their account personally in full do not need to complete the Graduate Settlement form.

Further information regarding Graduate Settlement can be found on the Student Financial Services website. Please watch the video for help with completing the Graduate Settlement form.

Selecting Payroll Deduction

If graduate students receive Graduate Research Assistantship (GRA) or Graduate Teaching Assistantship (GTA) payment, students may choose to pay their tuition fees through payroll deductions, with departmental approval. Students who wish to pay their tuition using payroll deductions must complete graduate settlement every semester before the deadlines.

After selecting payroll deduction, monitor both WebAdvisor (Account View) and e-pay stubs; there should be a bi-weekly payment towards tuition as a result of a deduction to your pay.

Selecting Awards

Even though scholarship/award funds may already appear on the student account, students must select ‘Award Payment’ on the Graduate Settlement if it is their intent to use those funds to pay tuition.


New Graduate Students

Students receiving a GRA or GTA payment must submit required documents to Human Resources (HR) in order to be paid through Payroll.

The SOE HR and Finance Administrator will contact you for further information by emailing your GryphMail email (@uoguelph.ca). Please read this email carefully.
 

E-Pay Statement

Students can access their pay statement(s) using their central login and password via Electronic Pay Statement Portal. Further information about how to access e-pay statements can be found on the Human Resources website.

 

[Updated – August 14, 2019]