Operational Principles

General Procedure:

  1. Each college receives ONE allocation for a ISURA and up to three remaining allocations will be assigned to administrative units as determined by the AVP, International.
  2. Deans will determine which department/unit/faculty will receive the ISURA position. The selected faculty will be responsible for transmitting those projects to Student Financial Services, coordinating competitions, and issuing letters of appointment to the ISURAs selected.
  3. Only one job submission per allocation will be allowed. Departments will submit the jobs using Form 1 provided by Student Financial Services in MS Word format. Departments must also post the ISURA positions on Experience Guelph (see Form 1 for instructions).
  4. Substitution of job submissions will be allowed, i.e. if a department removes one for lack of student interest, the position could be replaced with another on the approval of the chair as long as the change occurs within the published deadline dates.
  5. The selection of candidates will be made by departments/units. An individual faculty member may have students in the ISURA, USRA and URA programs. There is no limit on the number of students that a particular faculty member can supervise, however, it is expected that there is sufficient time available for faculty to provide adequate levels of supervision and guidance of students.
  6. Student Financial Services advertises and posts the approved research proposals for ISURA summer positions in conjunction with the Experiential Learning team. Departments/faculty/staff are encouraged to advertise their positions internally as well.

Supervisor's Eligibility and Responsibility:

  1. Faculty members, postdoctoral fellows and senior professional staff may supervise students on ISURAs.
  2. Faculty must submit Form 1 (Project Proposal) to the Chair/Director of the department for approval. The approved Form 1 must be sent to Student Financial Services and the job description must be submitted to Experience Guelph (see Form 1 for instructions) by the posted deadline date. See the Schedule of Dates for the submission deadline.
  3. Departments should forward Form 3 (ISURA Confirmation of Employment) to Student Financial Services no later than the deadline posted on the Schedule of Dates. Job offers cannot be made until the date posted on the Schedule of Dates.
  4. Departments pay the students during their employment through the University's payroll process. ISURAs are paid employment and should be treated as such.
  5. In September, departments must submit Form 4 (ISURA Reimbursement and Student Feedback) to Student Financial Services. Reimbursements will not be made without this form.

Value of an URA Award:

The minimum salary paid to the students is $8,735, however, it can be supplemented by the supervisor/department. The University, through the tuition set-aside program, will provide the total costs for the ISURA program including benefits (9.15%) to a maximum of $9,535. Students should be guaranteed a full-time research positions at $15/hour for 35 hours each week for 16 weeks. Students can begin their ISURA any time after the completion of winter exams, however, most positions begin May 1. As long as the student works 35/week for 16 weeks, the start and end dates of the employment contract can be negotiated between supervisor and student.

Completion of forms

All applications, decision forms, requests for funding and reports must be submitted on the forms provided. Approved forms and documents from departments must be submitted electronically, in MS Word format, to awards@uoguelph.ca. It is not necessary to forward the original form to Student Financial Services.