Operational Principles

General Procedure:

  1. Each college and eligible department/unit receives an allocation for URAs made by the Associate Vice President (Academic) in consultation with the Manager Student Awards, Student Financial Services.
  2. Deans will allocate Undergraduate Research Assistantships (URA) among their departments and schools from the total allocation provided to them by the AVPA. Chairs and Directors will be responsible for selecting faculty projects to be funded, transmitting those projects to Student Financial Services, coordinating competitions within their units, and issuing letters of appointment to the URAs selected.
  3. Only one job submission per allocation will be allowed. Departments will submit the jobs using Form 1 provided by Student Financial Services in MS Word format.
  4. Substitution of job submissions will be allowed, i.e. if a department removes one for lack of student interest, the position could be replaced with another on the approval of the chair within the deadline dates.
  5. The selection of candidates will be made by departments/units. An individual faculty member may have students in the USRA and URA programs. There is no limit on the number of students that a particular faculty member can supervise, however, it is expected that there is sufficient time available for faculty to provide adequate levels of supervision and guidance of students.
  6. Students who wish to apply for URAs will have to complete a URA Financial Need Assessment Form.
  7. Student Financial Services will assess student eligibility for financial need and will send an email to the student with a decision.
  8. Student Financial Services collates all award postings and advertises the program. Department/faculty/staff are encouraged to advertise their positions internally as well.

Supervisor's Eligibility and Responsibility:

  1. Faculty members, postdoctoral fellows and senior professional staff may supervise students on URAs.
  2. Faculty must submit Form-1 (Project Proposal) to the Chair/Director of the department for approval and then submit the approved Form-1 to Student Financial Services no later than January 12, 2018
  3. Departments should forward Form-3 (Confirmation of Employment for a URA) to Student Financial Services no later than March 12, 2018. Job offers cannot be made until March 6, 2018.
  4. Departments pay the students during their employment through the University's payroll process. URAs are paid employment and should be treated as such.
  5. In September 2018 departments must submit Form-4 (Reimbursement for a URA) to Student Financial Services. Reimbursements will not be made without this form.

Value of an URA Award:

The minimum salary paid to the students is $8153.60, however, it can be supplemented by the supervisor /department. The University, through the tuition set-aside program, will provide the total costs for the URA program including benefits to a maximum of $8,910. Students should be guaranteed a full-time research positions at $14/hour for 35 hours each week for 16 weeks. Students can begin their URA anytime after the completion of winter exams, however, most position begin May 1. As long as the student works 35/week for 16 weeks, the start and end dates of the employment contract can be negotiated between supervisor and student.

Completion of forms

All applications, decision forms, requests for funding and reports must be submitted on the forms provided. Approved forms and documents from departments must be submitted electronically, in MS Word format, to awards@uoguelph.ca.  It is not necessary to forward the original form to SFS.

University of Guelph
50 Stone Road East
Guelph, Ontario, N1G 2W1