Milestones & Timeline

HRMS: Discovery and Consultation Phase


  • The RFP Selection Process was completed in June 2020 and comprised the following phases:

    • Engagement kick-off took place on January 9, 2019.

    • The "Initiate and Define" phase was completed in January through early May 2019, including stakeholder workshops and surveys to define the requirements.

    • The "Analyze" phase - May to July 209 - comprised developing the RFP scorecard, RFP package for evaluation, and the vendor overall scorecard. 

  •  With the issuance of the RFP on July 29, 2019 the second major milestone was achieved and "Vendor Assessment" followed in September to late-October 2019. 

  • The third major milestone - vendor demos -  took place in late-November 2019 followed by the "Recommend" phase through February 2020, including final vendor scorecard and the summary report.

  • The fourth major milestone  - finalizing of the vendor contract – wrapped up in June 2020 – with ITGC approval for the project.

HRMS: Implementation

In Progress

The overall HRMS project will be completed as two major project phases from August 2020 to August 2022.  The first project phase, occurring between August 2020 and February 2022, enhances the following HR functionality in our legacy systems:  Core Human Resources, Payroll, Time Management, Benefits/Pension/Compensation Management with new Recruitment, Onboarding and Case Management features.  The second project phase, occurring between March 2022 and August 2022, provides new system functionality to support: Learning Management, Performance & Goals Management and Succession Planning. 

  Phase One Phase Two Project Activites

Aug 2020 - Jan 2021

Mar 2022

Develop plans

Assemble project team

Develop key strategies

Design Sept 2020 - Feb 2021 Mar - Apr 2022

Gather detailed requirement and process information in consultation with key stakeholders

Build Jan - July 2021 Apr - June 2022

Configure solution in a series of iterations

Validate build with stakeholders to ensure needs are met

Test July - Nov 2021 July 2022 Test solution with stakeholders
Parallel Testing Aug - Dec 2021 N/A Testing/comparing results to operational data
End-user Training Jan 2022 July 2022 Train end users


Go Live

Feb 2022 Aug 2022 Go Live: stakeholders begin using the new solution for HR-related activities
Support Feb - Mar 2022 Aug 2022 Provide support to end users

A visual version of the timeline with the same information as provided in the table above

A visual version of the timeline with the same information as provided in the table above