Introduction to HECHMET (Vertére) Chemical Inventory System
Please see: HECHMET How To for an in-depth guide to using HECHMET at the U of G
The University of Guelph has joined an ever-growing number of universities across Canada in adopting the HECHMET system for hazardous materials management. This system is based on Vertére’s chemical inventory management module and will ensure that U of G has up-to-date inventories that are easily accessible while providing valuable information for regulatory reporting and incident response. The purpose of this initiative is to comply with the Occupational Health and Safety Act and to reduce the overall risk associated with using, handling, and storing chemical products or agents. The University of Guelph community has also access to Chemwatch GOLD FFX to help manage SDSs and chemical labelling on campus.
HECHMET is based on the Vertére Inventory Manager (VIM) software, a modular, web-based enterprise application used to track chemicals and other materials within the university working environment. Hazardous chemicals are tagged with a unique barcode label that cross-references to:
- Storage location
- Principal Investigator (PI)/Supervisor responsible for the item
- Chemical properties and information
- SDS-related information through ChemWatch
- Other information (e.g., information is secured using Access Levels assigned to Hechmet users)
The chemical inventory system allows the University of Guelph to effectively:
- Track chemicals from receipt to disposal using barcode labels
- Monitor the locations and types of hazardous materials present
- Facilitate appropriate disposal
- Comply with regulatory requirements
- Encourage sharing among colleagues to reduce waste and cost
Initial inventory set-up will be coordinated with EHS. Procedures will vary between buildings and/or departments. Preferably locations will have a one receiving site and each department will establish specific procedures for newly purchased chemicals on how to apply a barcode label and assign the chemical to the labs.
- Flammable/combustible liquids
- Flammable solids
- Organic peroxides
- Toxins/poisons (e.g. biological toxins, dyes, adhesives)
- Hazardous formulations
- Controlled products and substances
- Compressed Gas cylinders
- Dilutions and solutions prepared on-site
- Stains and dyes for making microscope slides
- Non-hazardous buffers
- Tissue culture supplies
- Biological growth media (e.g. agar)
- Enzyme preparations
- Products available for retail purchase (e.g. household cleaners, paint thinner)
- Hazardous chemicals under 1 g or 1 ml in weight or volume
- Radioactive materials
- Biohazardous materials
- Non-hazardous substances (e.g. glucose, sodium bicarbonate)
New chemicals shipped to your department will be barcoded and entered the U of Guelph VERTÉRE Chemical Inventory. A designated staff member in your department will barcode the chemical and enter it into the system to the appropriate lab and principal investigator/supervisor. All this work will be done for you and will ensure the accuracy of your inventory and allow for the process efficiency.
When purchasing chemicals, it is very important that you include the lab location to which the chemicals will be going (lab room number in your building) as all lab locations have been assigned to PrincipaI Investigators/Supervisors in the VERTÉRE chemical inventory. Doing so will assist the individual barcoding in assigning a chemical to the appropriate lab location.
If you receive a chemical that does not have a barcode on it, please contact the designated person in your department so that chemical can be barcoded and entered it into the system.
While the chemical inventory offers various advantages to the entire University community, users are also able to use it to:
- Search by chemical name, location, room
- Retrieve the SDS for chemicals
- Export or print search results for future reference
All Principal Investigators/Supervisors and associated locations will be provided with a unique username and password via email.