How to Apply

The University of Guelph accepts applications by email to  To ensure your application is received efficiently and accurately, please follow the instructions below.

The Attachment

a)  Attach your complete application (cover letter, resume, etc) to your email as one file

PDF files are preferred, but Microsoft Word and Rich Text Formatted (RTF) documents are also accepted.  Applicants who submit documents in alternate formats may be asked to resubmit.  TIP:  Please do not send documents in a compressed (zipped) folder or by providing a hyperlink to download your documents stored on a cloud server.

b)  Name your document using the following format:  Hiring #-Last Name,First Name.  For example, if your name is Jamie Smith and you are applying for a position with hiring number 2016-0061, the file should be named:  2016-0061-Smith,Jamie.

The Subject Line

Include the hiring number and position title in the subject field of your email.  For example, 2016-0061 Project Manager, Animal Health Strategic Investment.

Notice to Current Employees

Please clearly indicate your employment with the University of Guelph by including your employee/student ID number with your contact information at the top of your resume/cover letter.

Permanent regular full-time University of Guelph employees who are interested in applying for a temporary full-time (secondment) opportunity must request permission from their current manager/supervisor for a leave of absence from their current position in advance of submitting their application.  NOTE:  Regular full-time employees covered by a collective agreement are encouraged to refer to their collective agreement in advance of submitting an application for a secondment opportunity.

Frequently Asked Questions

Q:  To whom should I address my cover letter?
A:  If you do not know the name of the hiring manager, we recommend that you address your cover letter to ‘Hiring Manager’ or ‘Hiring Committee’.

Q:  Will my email be forwarded to the Hiring Manager?
A:  Only your attachments will be forwarded to the Hiring Manger, so please be sure to include your cover letter in the attachment – not in the body of your email.

Q:  What if I’m interested in applying for more than one currently advertised position?
A:  A separate application is required for each position you wish to apply for.

Q:  Does the University of Guelph accept general applications?
A:  Applications that do not specify a current hiring number will not be accepted.

Q:  Do I need to follow-up with someone on my application?
A:  The University thanks all applicants for their interest, however, only those candidates selected for interviews will be contacted.

Q: If I don't see the posting anymore, does that mean the posting closed?:
A: Job postings are removed from the University of Guelph ‘Current Opportunities’ page by end of business on the closing date listed in the posting. Applications will be accepted for these positions until 11:59 pm.

Q:  What if I missed the deadline to apply?
A:  Applications received after 11:59 pm on the closing date listed on the Careers @ Guelph  website will not be considered.

Q:  What if I cannot submit my application by email?  
A:  To ensure your application is processed efficiently and securely, email applications are strongly encouraged.  If you are unable to apply by email, Human Resources will accept hard copy applications at the HR Reception desk located on the 5th floor of the University Centre (south elevators).